Request for Proposals for Mass Alert and Notification System

Agency: City of Mailbu
State: California
Type of Government: State & Local
NAICS Category:
  • 334290 - Other Communications Equipment Manufacturing
  • 541519 - Other Computer Related Services
Posted Date: Aug 12, 2019
Due Date: Aug 23, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Title: Request for Proposals for Mass Alert and Notification System
Category: Professional Consulting
Status: Open

Description:

The City of Malibu (City) is seeking proposals for a Mass Alert and Notification system. The City desires a high-speed, vendor-hosted, automated communication system to deliver emergency notifications by voice, text and/or email to all types of devices. It should also provide a user-friendly process to issue alerts over multiple protocols and devices and be capable of issuing Integrated Public Alert and Warning System (IPAWS) Wireless Emergency Alerts (WEA).


Publication Date/Time:
7/17/2019 12:00 AM
Closing Date/Time:
8/23/2019 4:00 PM
Contact Person:
Susan Duenas, Public Safety Manager, sduenas@malibucity.org
Miscellaneous:
A typographical error under "Proposal Procedure" on Page 3 of the RFP has been corrected. The due date for proposals is Friday, August 23, 2019, at 4:00 PM. The City apologizes for any confusion this error may have caused.
Related Documents:

Attachment Preview

CITY OF MALIBU
REQUEST FOR PROPOSALS
Mass Alert and Notification System
Date Issued: July 17, 2019
Proposals must be received no later than
4:00 p.m. on Friday, August 23, 2019 at the following address:
City of Malibu
Attention: Susan Duenas
Public Safety Manager
23825 Stuart Ranch Road
Malibu, CA 90265
Phone: (310) 456-2489
City of Malibu
Request for Proposals
for a Mass Alert and Notification System
INTRODUCTION
The City of Malibu (City) is seeking proposals for a Mass Alert and Notification system.
The City desires a high-speed, vendor-hosted, automated communication system to
deliver emergency notifications by voice, text and/or email to all types of devices. It
should also provide a user-friendly process to issue alerts over multiple protocols and
devices and be capable of issuing Integrated Public Alert and Warning System (IPAWS)
Wireless Emergency Alerts (WEA).
BACKGROUND
The City of Malibu (City) is a coastal city located in the northwestern portion of Los
Angeles County, California, with a population of approximately 13,000. The City was
incorporated in 1991, operates under the Council/Manager form of government, and is
considered a contract city. The five members of the City Council are elected at-large.
They serve staggered four-year terms, with the Mayor being selected from among the
Council Members. The City covers approximately 21 miles along the coast abutting the
Santa Monica Mountains and offers a full range of municipal services.
The City has 83 full-time employees and 13.5 full-time equivalent part-time employees.
The City’s seven (7) departments provide a number of in-house services including
management and administrative services, building safety, community services,
environmental sustainability, planning, public works and engineering. Police and fire
services are provided via contract with Los Angeles County. Other services such as the
City Attorney, water, street maintenance and garbage collection services are also
provided via contract or by Los Angeles County. The City of Malibu’s Adopted Fiscal Year
2019-2020 General Fund Operating Budget is $37.4 million and the City’s Overall
Operating Budget is $55.1 million.
In addition to its resident population, the City has a visitor population of up to 15 million
each year. Many Malibu residents live within a few hundred yards of Pacific Coast
Highway, which traverses the City, and some residents live up to a mile away from the
beach in narrow canyons with one way in and one way out.
The City of Malibu has a long history of damaging wildland fires and winter storms,
including the recent Woolsey Fire in November 2018. During these events, it is critical
that the City has an effective disaster notification system. Between November 8, 2018
and March 5, 2019, the City issued 45 mass notification alerts due to threats from wildfire
and storms.
The City has contracted with a major notification provider since 2015; however, since that
time, there have been many changes and technological advances in notification systems.
Therefore, the City is interested in reviewing all available options that are now available.
Mass Alert and Notification System RFP
City of Malibu
Page 2 of 4
SCOPE OF WORK
The provider must offer a robust, interactive, reliable, high-speed system, vendor-
hosted, automated communication system with the following features:
Ability to deliver emergency notifications by voice, text and/or email to all types of
devices.
A user-friendly process to issue alerts over multiple protocols and devices and
capable of issuing Integrated Public Alert and Warning System (IPAWS) Wireless
Emergency Alerts (WEA).
Ability to send messages to contact groups.
Ability to allow the message recipients to select options for additional information
or clarification.
Technology for the visual or hearing impaired to receive notifications.
Training for City staff on system use and ongoing system support is also required.
THE PROPOSAL
Each proposal must include the following information:
1. Organization, Credentials and Experience
a. Provide a summary of the company’s qualifications, credentials and
experience related to the project.
b. Describe the size of your company, and indicate the principal, company
official(s), and other personnel who will be assigned to work on behalf of the
City.
c. Provide a list of three of the company’s prior clients with contact information
(names, titles, addresses, phone numbers and email addresses) for the
appropriate persons at the client organization that the City can contact.
2. Understanding of the Scope of Work
Provide a narrative reflecting the company’s understanding of the Scope of Work
and detailed proposal to implement the project.
3. Timeline
Provide a schedule identifying all tasks and subtasks to be performed. Indicate the
total time required to complete the overall project.
4. Professional Services Agreement
The selected company must use and comply with the terms and conditions of the
City’s standard Professional Services Agreement as provided in Attachment 1 of this
RFP.
5. Compliance
Provide a written statement that the company shall comply with the California Labor
Code pursuant to said regulations entitled: Federal Labor Standards provisions;
Mass Alert and Notification System RFP
City of Malibu
Page 3 of 4
Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates,
respectively. Also, company must comply with City’s requirement for insurance and
permits.
6. Litigation
Firms are required to list past, current, or pending litigation resulting from professional
services rendered over the past five years. If a court or an arbitrator rendered a
decision, state the results.
7. Fees
A fee proposal must be included as part of your submittal.
PROPOSAL PROCEDURE
Clarifications: The City will respond to requests for clarification to the RFP in written
Addendum(s) as needed. Inquiries should be directed by email only to
sduenas@malibucity.org. No verbal requests will be accepted. All requests for
clarification must be received by Thursday, August 15, 2019.
Please submit three (3) copies of your proposal, clearly marked “Request for Proposal –
Wildfire Protection Plan” to:
Susan Duenas, Public Safety Manager
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
Proposals are due no later than 4:00 P.M. on Friday, August 23, 2019. All proposals
received after the deadline will be considered non-responsive. No faxed or emailed
proposals will be accepted. The City reserves the right to extend the deadline or accept a
late submittal with good cause shown.
Response Preparations: No reimbursement will be made by the City for costs incurred in
the preparation of the response to this RFP. Submitted materials will not be returned and
become the property of the City of Malibu.
Right to Reject Proposals: Submission of a proposal indicates acceptance by the
company of the conditions contained in this request for proposal unless clearly and
specifically noted in the proposal submitted and confirmed in the agreement between the
City of Malibu and the firm selected. The City of Malibu reserves the right without prejudice
to reject any or all proposals.
ATTACHMENT: Sample Professional Services Agreement
ATTACHMENT
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of [date] by and between the City of Malibu
(hereinafter referred to as the "City"), and ____________ (hereinafter referred to as
"Consultant").
The City and the Consultant agree as follows:
RECITALS
A. The City does not have the personnel able and/or available to perform the services
required under this Agreement.
B. The City desires to contract out for consulting services for certain projects relating
______________________________________________.
C. The Consultant warrants to the City that it has the qualifications, experience and
facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as
described in Exhibit A of this Agreement.
NOW, THEREFORE, the City and the Consultant agree as follows:
1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to
provide the services and perform the tasks set forth in the Scope of Work, attached to and made
part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with
this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended
from time to time by way of a written directive from the City.
2.0 TERM OF AGREEMENT. This Agreement will become effective on [date],
and will remain in effect for a period of ____ years from said date unless otherwise expressly
extended and agreed to by both parties or terminated by either party as provided herein.
3.0 CITY AGENT. The City Manager, or her designee, for the purposes of this
Agreement, is the agent for the City; whenever approval or authorization is required, Consultant
understands that the City Manager, or her designee, has the authority to provide that approval or
authorization.
4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its
professional services rendered and costs incurred pursuant to this Agreement in accordance with
the Scope of Work’s fee and cost schedule. The cost of services shall be $_______ per month,
for a total amount not to exceed $______. No additional compensation shall be paid for any
other expenses incurred, unless first approved by the City Manager, or her designee.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

RFQ 10025 VIDEO TELECONFERENCING LICENSE AND SUPPORT Date Posted: 12/3/2019 3:01 PM Last

San Diego County

Bid Due: 12/20/2019

RFQ 10025 VIDEO TELECONFERENCING LICENSE AND SUPPORT Date Posted: 12/3/2019 3:01 PM Last

San Diego County

Bid Due: 12/17/2019

Title Start Date End Date Time Left Addendums BID #8131 - AUDIO VISUAL

San Joaquin County

Bid Due: 1/24/2020

Bid Number: 190-21 Bid Title: RFP 190-21 - Audio Visual Installation Category: Open

City of Orange

Bid Due: 12/19/2019