Request for Proposals for City Treasurer

Agency: City of Malibu
State: California
Type of Government: State & Local
Posted Date: Jul 8, 2020
Due Date: Aug 6, 2020
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Bid Title: Request for Proposals for City Treasurer
Category: Professional Consulting
Status: Open


The City of Malibu is seeking a qualified firm to service as the City Treasurer.

Publication Date/Time:
6/17/2020 12:00 AM
Closing Date/Time:
8/6/2020 4:00 PM
Contact Person:
Elizabeth Shavelson, Assistant to the City Manager,
Related Documents:

Attachment Preview

City of Malibu
Request for Proposals
City Treasurer
Release Date: June 17, 2020
Submissions Due: 4:00 pm on July 15, 2020
1. Introduction
The City of Malibu is seeking a qualified firm to service as the City Treasurer.
1.1 Background
The City of Malibu (City) is a coastal city located in the northwestern portion of Los
Angeles County, California and has a population of approximately 13,000. The City was
incorporated in 1991, operates under the Council/Manager form of government and is
considered a contract city. The five members of the City Council are elected at-large.
They serve staggered four-year terms, with the Mayor being selected from among the
Council Members.
The City covers approximately 21 miles along the coast and offers a full range of
municipal services. The City has 80 full-time employees and 13 full-time equivalent part-
time employees. The City, organized into 7 departments, provides a number of services
in-house including management and administrative services, building safety, community
services, environmental sustainability, planning, public works and engineering. Police
and fire services are provided via contract with Los Angeles County. Other services such
as the City Attorney, water, street maintenance and garbage collection services are also
provided via contract or from Los Angeles County. The City of Malibu’s Adopted Budget
for Fiscal Year 2019-2020 projected the City’s General Fund Operating Budget to be
$31.7 million and the City’s Overall Operating Budget to be $46.9 million.
The Adopted Budget for Fiscal Year 2019-2020 is available on the City’s website at:
The Adopted Budget for Fiscal Year 2019-2020 was amended at the mid-year. The staff
report for the Fiscal Year 2019-2020 Second Quarter Financial Report and Mid-Year
Budget Amendments is available on the City’s website at:
In response to the novel coronavirus pandemic, the City activated its Emergency
Operations Center (EOC) on March 12, 2020. On March 16, 2020 the City Council
adopted Resolution 20-14 ratifying the Director's Proclamation of Existence of a
Local Emergency issued by the City’s Director of Emergency Services on March
14, 2020.
The City’s EOC continues to operate 7 days a week. Essential City staff are working
to provide City services to the community both remotely and at City Hall.
Several of the City’s General Fund revenue sources have been impacted by the Stay-at-
Home orders implemented by the State of California and the County of Los Angeles.
Revenues from sales tax, transient occupancy tax, filming permits and other sources are
anticipated to decline in Fiscal Year 2020-2021. The Proposed Budget for Fiscal Year
2020-2021 reflects the projected impacts of the COVID-19 pandemic. The Proposed
Budget for Fiscal Year 2020-2021 will be considered by City Council for final adoption on
June 22, 2020 and is available on the City’s website at:
The City is seeking a qualified firm to serve as the City Treasurer. The City Treasurer is
appointed by the City Council in accordance with Malibu Municipal Code section
2.16.010. The City Treasurer shall be responsible for the safe deposit of all moneys in the
custody of the City and shall perform all the duties prescribed by law and as may be
assigned by the City Council. Prior to the outbreak of COVID-19, the City Council at the
recommendation of the Administrative and Finance Subcommittee directed staff to put
out a request for proposals for city treasurer services with an expanded the scope as
outlined below. Given the City’s current fiscal position, the City may not be able to utilize
all of these services in the near term; however, the City is seeking a firm with the ability
to perform the tasks as needed.
Scope of Services
The selected firm shall serve as the City Treasurer and perform the duties of City
Treasurer including but not limited to the following tasks:
Designation as a Certified Public Accountant or Certified Public Finance Officer is
Be an independent Investment Advisor, registered as such with the Securities and
Exchange Commission (SEC) or the State of California, and must not act as a
Be independent of any financial institution or securities brokerage firm or shall fully
disclose any relationships with such financial institution and/or securities
brokerage firm relevant to the firm’s relationship with the entity.
Have no record of unsatisfactory performance as evidenced by complaints filed
with the SEC or any federal or state agency with jurisdiction over the services
provided by the firm.
Review the City’s investment policy and internal control procedures and make
recommendations as necessary.
Be responsible for the safe deposit of all moneys in the custody of the City
Perform all the duties prescribed by law and as may be assigned by the City
Conduct periodic review of surplus cash investments in accordance with City
Council adopted investment policies
Review of Receipts and Disbursement Schedules
Review Bank Reconciliations for Internal Control
Prepare quarterly financial reports
Review City Budget
Report to the City Council as required
Coordinate with City Manager and Assistant City Manager on City financial matters
Review annual independent audit and other audits as requested
Conduct annual review of banking services
Other duties as approved by the City Council
2. Instructions
2.1 Proposal Requirements
Proposals should not include any materials to be returned to the consultant and should be
a concise statement. Each proposal must include the following information:
1. Organization, Credentials and Experience
a. Provide a summary of the company’s qualifications, credentials and related
past experience.
b. Describe the size of your company; indicate the principal, company official,
project manager, as well as all other personnel who will be assigned to the
c. Provide a list of three (3) of the company’s similar clients including the
names, titles, addresses, and telephone numbers of the appropriate
persons which the City can contact.
2. Understanding of the Scope of Work
a. Provide a narrative of the company’s understanding of the Scope of Work
and a proposal to perform the work.
3. Professional Services Agreement
a. The selected provider must use and comply with the terms and conditions of
the City’s standard Professional Services Agreement as provided in
Attachment 1 of this Request for Proposals (RFP).
4. Compliance
a. A written statement that the Consultant shall comply with the California
Labor Code. Pursuant to said regulations entitled: Federal Labor Standards
provisions; Federal Prevailing Wage Decision; and State of California
Prevailing Wage Rates, respectively.
5. Litigation
a. Firms are required to list past, current, or pending litigation resulting from
professional services rendered over the past five years. If a court or an
arbitrator rendered a decision, state the results.
6. References
a. Provide a minimum of three references for current or recent projects or work
assignments within the last five years of similar scope and content.
7. Fees
a. Under Separate Cover, provide a rate proposal for the project based on
the proposed scope of work.
8. Timeline
a. The City intends to award a professional service agreement for a base term
of two years.
2.2 Submittal Procedure
Clarifications: The City will respond to requests for clarification to the Request for
Proposals in written RFP Addendum(s) as needed. Inquiries should be directed by email
only to No verbal requests will be accepted. All requests for
clarification must be received by July 10, 2020.
Submittal Deadline
Please provide electronic copies of your proposals to:
Elizabeth Shavelson,
Assistant to the City Manager
All Proposals are due no later than 4:00 p.m. on Wednesday, July 15 2020.
The City reserves the right to extend the deadline or accept a late submittal with good cause
Response Preparations: No reimbursement will be made by the City for costs incurred in
the preparation of the response to this Request for Proposals. Submitted materials will not
be returned and become the property of the City of Malibu.
Right to Reject Submittals: Submission of proposals indicates acceptance by the firm of
the conditions contained in this request for proposals unless clearly and specifically noted
in the submittal and confirmed in the agreement between the City of Malibu and the firm
selected. The City of Malibu reserves the right without prejudice to reject any or all

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