Request for Proposals for Building Inspections and Plan Review Services

Agency: City of Kyle
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541350 - Building Inspection Services
Posted Date: Jan 10, 2024
Due Date: Jan 16, 2024
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Contact information: Please Login to View Page
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Bid/RFP Status: Open - accepting bids and proposals Bid/RFP Due Date: Tuesday, January 16, 2024 - 2:00pm Back to Bids/RFPs Sealed Proposals, one (1) original, two (2) copies, and one (1) electronic copy (in PDF format) on flash drive shall be delivered to the City of Kyle, Building Official Attn. Madeleine Hudson, or Susan Hajek, 100 W. Center St, Kyle TX 78640, at or before: 2:00PM on January 16, 2024, at which time bids will be publicly opened and read. Bids received after the opening date and time will not be considered. The City of Kyle, Texas, hereafter called the City, is requesting sealed written Proposals for furnishing all labor, equipment, supervision, and incidentals for performing all Work required for the City of Kyle Building Department. All Proposals must be clearly marked in the Subject line with the following: “Building Inspection and Plan Review Services.” Questions regarding the Request for Proposal (RFP) shall be directed to: Kelly Stilwell Building Official City of Kyle Email: kstilwell@cityofkyle.com Questions regarding this Proposal must NOT be directed to other City of Kyle council, commission, committee, or staff members. Clarification requests will not be accepted by telephone. All responses to clarification requests will be provided in writing by email and publication on the City’s website. Questions pertaining to this RFP must be received no later than seven (7) calendar days prior to the closing date. Schedule of Events: The following Schedule of Events represents the estimate of the timetable that will be followed in connection with this solicitation: EVENTS DATE AND/OR TIME Release Request for Proposals November 17th, 2023 Last Day for Applicants to Submit Written Questions January 8th, 2024 Answers provided January 10th, 2024 Proposal Due Date January 16th, 2024, 2:00 P.M. The City reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If necessary, the City will communicate adjustments to any event in the Schedule of Events in the form of an amendment. Amendments (answers/addenda) to this solicitation will be sent by email to interested parties who have contacted the Building Official and requested a copy of this RFP at kstilwell@cityofkyle.com. Supporting Documents Request for Proposals for Building Inspections and Plan Review Services (272 KB) Addendum - Request for Proposals for Building Inspections and Plan Review Services (145 KB) Amendment - Request for Proposals for Building Inspections and Plan Review Services (116 KB)

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CITY OF KYLE
REQUEST FOR PROPOSALS
FOR
BUILDING INSPECTIONS AND PLAN REVIEW
SERVICES
Proposal Due Date & Time: January 16, 2024, 2:00 p.m.
City of Kyle
Request for Proposals
Building Department
Page 1 of 18
REQUEST FOR PROPOSAL
Sealed Proposals, one (1) original, two (2) copies, and one (1) electronic copy (in PDF format)
on flash drive shall be delivered to the City of Kyle, Building Official Attn. Madeleine
Hudson, or Susan Hajek, 100 W. Center St, Kyle TX 78640, at or before: 2:00PM on January
16, 2024, at which time bids will be publicly opened and read. Bids received after the opening
date and time will not be considered.
The City of Kyle, Texas, hereafter called the City, is requesting sealed written Proposals for
furnishing all labor, equipment, supervision, and incidentals for performing all Work required for
the City of Kyle Building Department.
All Proposals must be clearly marked in the Subject line with the following: Building Inspection
and Plan Review Services.”
Questions regarding the Request for Proposal (RFP) shall be directed to:
Kelly Stilwell
Building Official
City of Kyle
Email: kstilwell@cityofkyle.com
Questions regarding this Proposal must NOT be directed to other City of Kyle council,
commission, committee, or staff members. Clarification requests will not be accepted by
telephone. All responses to clarification requests will be provided in writing by email and
publication on the City’s website. Questions pertaining to this RFP must be received no later than
seven (7) calendar days prior to the closing date.
Schedule of Events:
The following Schedule of Events represents the estimate of the timetable that will be followed in
connection with this solicitation:
EVENTS
Release Request for Proposals
Last Day for Applicants to Submit Written Questions
Answers provided
Proposal Due Date
DATE AND/OR TIME
November 17th, 2024
January 8th, 2024
January 10th, 2024
January 16th, 2024, 2 :00 P.M.
The City reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems
necessary. If necessary, the City will communicate adjustments to any event in the Schedule of
Events in the form of an amendment. Amendments (answers/addenda) to this solicitation will be
sent by email to interested parties who have contacted the Building Official and requested a copy
of this RFP at kstilwell@cityofkyle.com.
City of Kyle
Request for Proposals
Building Department
Page 2 of 18
REQUIREMENTS
1. Purpose:
The City of Kyle is soliciting a Request for Proposal (RFP) for qualified Contractor(s) to provide
third party building inspection and plan review services for commercial and residential construction
projects in Kyle, Texas. Depending on a Proposers’ qualifications, the City may award one or more
contracts for residential or commercial plan review and/or inspections services.
2. Submission of Proposal:
a. To be considered, one (1) original, two (2) copies, and a signed electronic version must be
received by January 16th, 2024, 2:00 P.M., at the location described below:
City of Kyle
Attn: Madeleine Hudson
100 W Center St.
Kyle, TX 78640
b. Complete sets of Proposal Documents must be used in preparing Proposals; the City does
not assume any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Proposal Documents. Incomplete submittals may result in removal from
consideration.
c. Proposals received after the deadline will not be considered.
d. The City will not acknowledge or consider Proposals that are delivered by telephone,
facsimile (fax), or email.
3. Pre-Proposal Meeting:
a. A mandatory pre-proposal meeting is scheduled for all prospective Proposers as follows:
DATE: January 5, 2024
TIME: 1:00 PM
LOCATION: (to be provided via email)
To RSVP for the meeting please email
kstilwell@cityofkyle.com no later January 2, 2024
b. The purpose of the pre-proposal meeting is to ensure:
i. Proposers have a clear understanding of the City needs and have an opportunity to
identify any problems that might hinder or prevent the City from obtaining the
proper services at a fair and reasonable price;
ii. The accuracy of specifications, descriptions, solicitation terms and conditions, and
documents.
iii. Questions may be emailed to the Building Official, kstilwell@cityofkyle.com no
later than seven (7) calendar days prior to the due date for the Proposal. Oral
City of Kyle
Request for Proposals
Building Department
Page 3 of 18
interpretation, instructions, or information concerning the specifications shall not
be binding on the City. Answers to all questions will be emailed directly to all
attendees of the pre-proposal meeting and will be made available through the
City’s website.
iv. Any changes resulting from the pre-proposal meeting and questions that affect
specifications or the scope of work, or that may require an extension to the
Proposal opening date will be an amendment to the Request for Proposal. Such
amendment will be emailed directly to all attendees of the pre-proposal meeting
and will be made available through the City’s website.
4. No Reimbursement for Cost:
Respondent acknowledges and accepts that any costs incurred from the respondent’s participation
in this RFP shall be at the sole risk and responsibility of the proposer.
5. Term of Contract:
The term of contract(s) resulting from this RFP will not be determined until a contractor is selected.
City of Kyle
Request for Proposals
Building Department
Page 4 of 18
I. SCOPE OF WORK AND QUALIFICATIONS
1. Scope of work:
The awarded Contractor will conduct building inspections and plan review functions for the Building
Department of the City of Kyle, Texas, of projects in the corporate city limits and Extra Territorial
Jurisdiction. The awarded Contractor will also provide the administrative support required by its inspectors
and reviewers. As of October 26th, the City of Kyle has issued 3454 Residential Permits and 451 Commercial
Permits for the calendar year 2023.
a. The awarded contractor shall conduct themselves as an agent of the City in good faith and
abide by the standards of conduct and core values established by the City.
b. The awarded Contractor shall provide building inspection personnel certified as follows:
Residential Inspectors:
International Code Council (ICC) B1 Residential Inspector
Certification
Texas State Board of Plumbing Examiners Inspector License.
Commercial inspectors:
International Code Council (ICC) B2 Building Inspector
Certification
Texas State Board of Plumbing Examiners Inspectors License.
c. Within one year of proposal acceptance the awarded contractor shall also ensure that
building inspection personnel obtain these additional certifications.
Residential Inspectors:
P1 Residential Plumbing Inspector Certification
M1 Residential Mechanical Inspector Certification
E1 Residential Electrical Inspector Certification
Commercial Inspectors:
P2 Commercial Plumbing Inspector Certification
M2 Commercial Mechanical Inspector Certification
E2 Commercial Electrical Inspector Certification
d. The awarded Contractor shall provide plan review personnel certified as follows:
State of Texas Registered Professional Engineers and Architects are approved
for all plan reviews in the areas of their competence.
Residential Plans Examiners - ICC R3 Residential Plans Examiner Certification
within 6 months of proposal acceptance.
Commercial Building Plans Examiners - ICC B3 Building Plans Examiner
within 6 months of proposal acceptance.
Commercial Plumbing Plans Examiners - ICC P3 Plumbing Plans Examiner
within 6 months of proposal acceptance.
City of Kyle
Request for Proposals
Building Department
Page 5 of 18
This page presents a summary of the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: The information provided about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) on this website is for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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