Request for Proposals Comprehensive Classification Study

Agency: City of Foster City
State: California
Type of Government: State & Local
Posted Date: Apr 7, 2021
Due Date: Apr 26, 2021
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Request for Proposals Comprehensive Classification Study
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Monday, April 26, 2021 - 4:00pm

The City of Foster City is requesting proposals from qualified firms or individuals interested in conducting a citywide employee classification study.

The City of Foster City is located along the San Francisco Bay peninsula. The City is made up of breathtaking shorelines and lagoons and offers its citizens an unsurpassed quality of life. Residents enjoy the many recreational activities provided by the lagoons and quality parks as well as the area’s fine dining, entertainment, and mild climate. Foster City is both a general-law city and a special district (Estero Municipal Improvement District) with a Council-Manager form of Government. The City Council, the City Manager, and our operating departments are focused on the City’s mission to sustain and enhance the quality of life of everyone who lives, works, and plays in our community.

Incorporated in 1971, the City is a full-service City, serving a population of over 30,000. City departments and services include: City Manager’s Office, City Clerk/Communications, Community Development, Financial Services, Human Resources, Information Technology, Police, Public Works & Parks, and Recreation.

The City’s current Classification plan is made up of 100 various job classifications (see Attachment A) Many of the positions have been created, reviewed, and revised as needed, but a comprehensive classification review has not been conducted. The City currently has approximately 155 full-time employees and 34 part-time employees, with various positions represented by AFSCME (American Federation of State, County and Municipal Employees) and FCPOA (Foster City Police Officers Association).

Attachment Preview

Request for Proposals
Comprehensive Classification Study
City of Foster City
610 Foster City Boulevard
Foster City, California 94404
Release Date: April 6, 2021
Responses Due By: April 26, 2021 at 4:00 PM
Classification Study
RELEASE DATE:
April 6, 2021
CLOSING DATE/TIME: April 26, 2021 @ 4:00 PM.
All Proposals must be received by the closing date and time.
CONTACT PERSONS: Maria Saguisag-Sid, Human Resources Director
msaguisag-sid@fostercity.org
City of Foster City
610 Foster City Boulevard
Foster City, California 94404
(650) 286-3207
I. INTRODUCTION
The City of Foster City is requesting proposals from qualified firms or individuals
interested in conducting a citywide employee classification study.
The City of Foster City is located along the San Francisco Bay peninsula. The City is
made up of breathtaking shorelines and lagoons and offers its citizens an unsurpassed
quality of life. Residents enjoy the many recreational activities provided by the lagoons
and quality parks as well as the area’s fine dining, entertainment, and mild climate.
Foster City is both a general-law city and a special district (Estero Municipal
Improvement District) with a Council-Manager form of Government. The City Council,
the City Manager, and our operating departments are focused on the City’s mission to
sustain and enhance the quality of life of everyone who lives, works, and plays in our
community.
Incorporated in 1971, the City is a full-service City, serving a population of over 30,000.
City departments and services include: City Manager’s Office, City
Clerk/Communications, Community Development, Financial Services, Human
Resources, Information Technology, Police, Public Works & Parks, and Recreation.
The City’s current Classification plan is made up of 100 various job classifications (see
Attachment A) Many of the positions have been created, reviewed, and revised as
needed, but a comprehensive classification review has not been conducted. The City
currently has approximately 155 full-time employees and 34 part-time employees, with
various positions represented by AFSCME (American Federation of State, County and
Municipal Employees) and FCPOA (Foster City Police Officers Association).
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II. PROJECTED TIMELINE
The following is an outline of the anticipated schedule for the proposal review, contract
award, and study process. Schedule is tentative and subject to change:
RFP Released
RFP Responses Due
Evaluation of Proposal Period
Consultant Interviews
City Council Review for Approval
Project Start Date
Draft Study Due
Final Report Due
April 6, 2021
April 26, 2021 @ 4:00 PM*
April 27 – April 30, 2021
May 3 – 6, 2021
May 17, 2021
June 1, 2021
September 2021
October 2021
*submissions will not be accepted after the due date
All material submitted in accordance with this RFP become the property of the City and
will not be returned. If you have any questions regarding this RFP, please contact
Maria Saguisag-Sid at msaguisag-sid@fostercity.org. Any other contact with City
Personnel related to this RFP, prior to the formal appointment of the Consultant, is
expressly prohibited.
III. SCOPE OF WORK
The Classification Study will include at a minimum the following services:
1) Review current classification specifications and analyze essential duties,
knowledge, skill, ability, education and experience relevance, series/class
hierarchy, conformity with ADA language relative to essential job functions
(including physical requirements), position summaries, class characteristics,
supervision received and exercised, position duties, special requirements
including license and certification requirements, and Fair Labor Standards Act
(FLSA) status (exempt/nonexempt).
2) Conduct orientation and briefing sessions to explain the scope of the study
to affected employees and association representatives.
3) Develop and distribute jobrelated questionnaires.
4) Review and analyze completed jobrelated questionnaires.
5) Conduct interviews with all or a representative sample of covered employees.
6) Review various job series in terms of appropriateness.
7) As appropriate, recommend new classes and/or recommend deletion of
outdated or unnecessary classes.
8) Draft updated, accurate class specifications in a format approved by Human
Resources, classification specifications shall include the following items:
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a) A summary of the job classification
b) Class characteristics describing supervision exercised and received with
definition of lead or supervisory roles and series/class hierarchy
c) A complete description of the essential job functions
d) Requirements of education, experience, knowledge, skills, and abilities
e) Working environment and/or physical demands
f) Licenses, certifications, driving requirements, physical requirements in
compliance with the American with Disabilities Act (ADA), and applicable
additional requirements
g) Appropriate exempt and nonexempt designation under the Fair Labor
Standards Act (FLSA)
9) Provide periodic status reports on progress as requested.
10)Provide finalized class specifications and recommend an appropriate
classification for each employee, including identifying discrepancies between
existing and proposed classifications and explanation of correction.
11)Present information to Executive Leadership Team and City Council, as
necessary.
IV. PROPOSAL REQUIREMENTS
Each proposal should clearly address the following requirements, at a minimum:
1) Cover letter to briefly state the consultant’s understanding of the work to be
performed, the commitment to perform the work in the required timelines, and
why the consultant believes it is best qualified to perform the duties and tasks
outlined and described in scope of work contained in this request. It should be
signed by an official with the legal authority to commit the resources of the firm.
2) Consultant name and/or business name, DBA (if applicable) and principal contact
person, including office location, address, telephone number, fax number and
email address.
3) Provide a brief history of the Consultant and any subconsultants undertaking the
work. Provide details on the Consultant’s experience conducting similar studies
and projects. Please specify the roles performed in those projects by key
personnel.
4) Identify key staff to be assigned to this project, provide resumes for each key
staff member.
5) Provide a statement describing the “Scope of Services” as you understand it.
Provide a detailed description of the plan to achieve the necessary requirements
and a plan for accomplishing the work describing the approach, methodology and
procedures to be employed to gather the data, analyze findings, and develop
recommendations as requested.
6) Describe the way in which the work product will be structured and presented
upon completion.
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7) Describe any optional services you provide which would be of interest and
assistance to a classification study. Identify the personnel associated with each
service, if applicable.
8) Provide a timeline indicating tasks required and the start/completion dates for
each.
9) The fee proposal shall include:
a) A rate schedule for each component and total cost estimate, not to exceed
amount for the work described under “Scope of Services.”
b) A rate schedule for computing any extra work not specified in the
contracted “Scope of Services.”
10) Please provide at least three references, all public agencies, for which
comparable services have been provided most recently. These agencies must
be able to verify your firm’s experience and qualifications. Be sure to include
agency name, addresses, email addresses, telephone numbers, and contact
persons.
11) Proposals should expressly state that the offer, including all pricing quotes, will
remain in effect for the entire term of the contract (up to two years).
V. PROFESSIONAL SERVICES AGREEMENT
The City shall enter into a Professional Services Agreement with the selected
Consultant. A sample of the Agreement is included in Attachment B. All Proposers
must identify in their proposal any terms and conditions of the sample Professional
Services Agreement that they wish to negotiate. Insurance is required as outlined in
Section C.12.
VI. SELECTION PROCESS
The final award will be based on consideration of the entire proposal for, but not limited
to, proposal completeness, ability to meet requested service needs, experience in
conducting classification studies, and cost to the City. The City is under no obligation to
award a contract to the lowest cost proposal. However, additional consideration will be
given to those who provide the best value for the services requested.
VII. PROPOSAL SUBMISSION INFORMATION
The due date for proposals is Monday, April 26, 2021 at 4:00 PM.
Please submit an electronic version of your proposal via email to:
Maria Saguisag-Sid, Human Resources Director
Msaguisag-sid@fostercity.org
Subject Line: Foster City Classification Study RFP
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