Request for Proposals Community Wildfire Protection Plan Consultant Services

Agency: City of Mailbu
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Aug 12, 2019
Due Date: Aug 23, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: Request for Proposals Community Wildfire Protection Plan Consultant Services
Category: Professional Consulting
Status: Open

Description:

The City of Malibu (City) seeks proposals from consultants and consulting firms to prepare a Community Wildfire Protection Plan (CWPP) for the incorporated City of Malibu. The selected consultant will assist the City in preparing a CWPP specific to the area described that will incorporate individual community plans and environmental guidelines. The CWPP will meet, at minimum, the requirements described in the Healthy Forest Restoration Act of 2003. The City also desires a current, forward-thinking CWPP with realistic and achievable mitigation recommendations and a solid implementation strategy.


Publication Date/Time:
7/17/2019 12:00 AM
Closing Date/Time:
8/23/2019 4:00 PM
Contact Person:
Jerry Vandermeulen, Fire Safety Liaison, jvandermeulen@malibucity.org
Related Documents:

Attachment Preview

CITY OF MALIBU
REQUEST FOR PROPOSAL
COMMUNITY WILDFIRE PROTECTION PLAN
CONSULTANT SERVICES
Date Issued: July 17, 2019
Proposals must be received no later than
4:00 p.m. on Friday, August 23, 2019 at the following address:
City of Malibu
Attention: Jerry Vandermeulen
Fire Safety Liaison
23825 Stuart Ranch Road
Malibu, CA 90265
Phone: (310) 456-2489
Community Wildfire Protection Plan Consultant RFP
City of Malibu
Page 2 of 7
City of Malibu
Request for Proposals
for Community Wildfire Protection Plan Consultant Services
INTRODUCTION
The City of Malibu (City) seeks proposals from consultants and consulting firms to prepare a
Community Wildfire Protection Plan (CWPP) for the incorporated City of Malibu. The selected
consultant will assist the City in preparing a CWPP specific to the area described that will
incorporate individual community plans and environmental guidelines. The CWPP will meet, at
minimum, the requirements described in the Healthy Forest Restoration Act of 2003. The City
also desires a current, forward-thinking CWPP with realistic and achievable mitigation
recommendations and a solid implementation strategy.
BACKGROUND
Malibu is a coastal city located in the northwestern portion of Los Angeles County, California,
with a population of approximately 13,000. The City was incorporated in 1991, operates under
the Council/Manager form of government, and is considered a contract city. The five members
of the City Council are elected at-large. They serve staggered four-year terms, with the Mayor
being selected from among the Council Members. The City covers approximately 21 miles
along the coast and offers a full range of municipal services.
The City has 83 full-time employees and 13.5 full-time equivalent part-time employees. The
City’s seven (7) departments provide a number of in-house services including management
and administrative services, building safety, community services, environmental sustainability,
planning, public works and engineering. Police and fire services are provided via contract with
Los Angeles County. Other services such as the City Attorney, water, street maintenance and
garbage collection services are also provided via contract or by Los Angeles County. The City
of Malibu’s Adopted Fiscal Year 2019-2020 General Fund Operating Budget is $37.4 million
and the City’s Overall Operating Budget is $55.1 million.
Malibu is situated about 30 miles west of downtown Los Angeles and stretches for 21 miles
along the coastline abutting the Santa Monica Mountains. The City has a population of nearly
13,000 but has a visitor population of up to 15 million people a year. Most Malibu residents live
within a few hundred yards of Pacific Coast Highway, which traverses the City, and some
residents live up to a mile away from the beach up narrow canyons with one way in and one
way out.
The City of Malibu has a long history of damaging wildland fires including the recent Woolsey
Fire in November 2018. The entire planning area is classified by Cal Fire as being a “Very High
Fire Hazard Severity Zone” both in the local responsibility area (LRA) and adjacent state
responsibility area (SRA).
The City is bordered mostly by State Responsibility Area (SRA) to the north and includes some
Federal Responsibility Area (FRA) as well. The plan area is provided in a map as Attachment
B.
Community Wildfire Protection Plan Consultant RFP
City of Malibu
Page 3 of 7
The Los Angeles County Fire Department (LACFD) has the responsibility for prevention,
protection, and suppression of wildland as well as structure and other non-wildland fires within
the City. As a Cal Fire contract county, LACFD also has wildland fire suppression responsibility
in the adjacent State Responsibility Areas (SRA). Other landowners affected and included in
this CWPP include the National Park Service, California Department of Parks and Recreation,
Mountains Recreation Conservation Authority, Santa Monica Mountains Conservancy,
Mountains Restoration Trust, and Mountains Recreation and Conservation Authority. Adjacent
mutual aid fire agencies are the Ventura County Fire Protection District and the Los Angeles
City Fire Department.
The City of Malibu is already included in the Santa Monica Mountains Community Wildfire
Protection Plan (SMMCWP) which was implemented in 2013 and covers a large geographic
area, including several other cities and communities. The SMMCWP is available online at:
https://www.nps.gov/samo/learn/management/upload/SMM_CWPP_02MAY2012_FINAL_v3.
pdf
SCOPE OF WORK
The City is seeking to create a Malibu focused CWPP to help residents and the region better
prepare for and respond to wildfires. The purpose of this Request for Proposals (RFP) is to
contract with a consultant to perform the following work:
1. Review existing information
The selected consultant will review existing local policy, planning, and management documents
to develop an understanding of the local fire history, identify data gaps, understand the
community and residential areas, ensure consistency with existing plans, policies, and
management approaches, and identify sensitive environmental resource areas. The City shall
make data accessible to the consultant as needed.
The consultant shall consult with LACFD and all other agencies having jurisdictional authority
for current fire hazard mapping data, past fire data, and vegetation management practices in
areas within and adjacent to the City. The consultant shall also consult with representatives of
the adjacent mountain communities concerning existing and proposed fuel management plans
and history.
The consultant shall also review current literature and research regarding hazardous fuel
reduction treatments and best practices for protecting at-risk communities.
2. Conduct Hazard and Risk Analyses
The selected consultant shall conduct fire behavior modeling in order to inform the
recommendations that will form the basis of the CWPP. Analysis should include, but is not
limited to, the following:
Hazard Assessment including identification of specific fire hazard zones using
variables such as vegetation, topography, and weather.
o Identification of areas with high probabilities of wildfire ignition
o Description of potential fire spread
o Description of fire protection capabilities, access, and fire support infrastructure
Community Wildfire Protection Plan Consultant RFP
City of Malibu
Page 4 of 7
o Determination of a fire’s run damage potential
o Depiction of ember exposure zones
o Identification of existing and planned fuel breaks and treated areas
Risk Assessment including identification to identify specific risk areas, using variables
such as roof type, proximity of structures, road access, availability of water supply, fire
response times, etc.
o Risk of fire ignition
o Risks to infrastructure
o Local preparedness capability
Structural Protection Assessment including evaluation of the need, feasibility, and
potential location for community defensible space fuel breaks.
Loss Risk Assessment including evaluation of the property, life, natural, and economic
resources that are threatened by wildland fire.
3. Conduct Stakeholder Outreach
The CWPP is a collaborative effort involving City of Malibu residents, Los Angeles Supervisorial
District 3, City Planning staff, LACFD, various environmental organizations, Homeowners
Associations, Property Owners Associations, Fire Safe Councils and other interested parties.
The Consultant will work with the City’s Project Coordinator to establish a Stakeholder Working
Group and conduct at least three stakeholder workshops.
4. Mapping
The selected consultant shall produce a series of base maps to be included in the CWPP as
well as provided to the City in ESRI ArcGIS digital format. The following individual base maps
should be provided:
Community WUI
Hazard severity categories
Vegetation types, density, slopes, fire history, inhabited areas, cleared areas, and
infrastructure
Environmentally sensitive habitats
Upon the completion of hazard and risk analyses, the consultant shall produce maps depicting
the results, including but not limited to:
Fire spread modeling under multiple spatial and weather scenarios
Ember exposure zones
Vegetation Management Project Areas
Potential evacuation routes
Community-specific recommendations
Community Wildfire Protection Plan Consultant RFP
City of Malibu
Page 5 of 7
The consultant shall coordinate with the City and affected community representatives to assess
the need for additional mapping. The consultant shall provide the City with hard copies and
ESRI ArcGIS digital files for every map produced.
5. Prepare Community Wildfire Protection Plan (CWPP)
The selected consultant shall develop a CWPP with input from the Stakeholder Working
Group that includes the following:
A. Overview of the City of Malibu including:
Values at Risk (life safety, structures, infrastructure, municipal facilities,
natural/cultural/historic resources, recreation and lifestyle)
Land Use and Zoning/Ownership
Fire Protection
B. Scope of the wildfire problem.
Fire Ecology (vegetation, wildlife)
Climate (including climate change, drought)
Local Fire History
Wildland Fire Environment (fuels/fuel characteristics, wildland fuel models,
weather, topography, fire behavior characteristics)
C. Identification of communities and resources at risk, such as wildland and urban
interface, environmental/cultural/historic values and resource concerns.
D. A wildfire hazard assessment, including:
Data models
Risk assessment
Defensibility analysis
Ember exposure zones
Fire run damage potential
Structure assessment and vulnerability
Other appropriate/necessary additional analyses
E. An Action Plan that can be largely implemented within eighteen months from the final
adoption of the CWPP and addresses:
Community preparedness – including existing programs, strategies,
councils/teams.
Education programs with recommendations for residents on how to reduce
structure flammability, implement best practices for fire hazard reduction, and
become involved in community-based hazard reduction efforts.
Protecting life safety (evacuation, vulnerable populations, pets, livestock),
structures/ reducing structure ignitability, development standards, proposed
projects, water sources, natural and cultural resources.

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