Request for Proposal - PW9818 Vallejo Police Department Building HVAC System Renovation Project

Agency: City of Vallejo
State: California
Type of Government: State & Local
Caegory:
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Jul 24, 2018
Due Date: Jul 26, 2018
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Notice to Contractors Bid Opening Date:

Register as Planholder 7/26/2018
Request for Proposal - PW9818 Vallejo Police Department Building HVAC System Renovation Project
Addendum #1
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DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
REQUEST FOR PROPOSALS
ENGINEERING DESIGN SERVICES
(Assessment, Preliminary Engineering, and
PS&E)
FOR
VALLEJO POLICE DEPARTMENT BUILDING HVAC
SYSTEM RENOVATION PROJECT
PW 9818
Released: July 5, 2018
Due Date: July 26, 2018 4:00 p.m.
TABLE OF CONTENTS
I. NOTICE OF INVITATION TO PROPOSE ................................................................................. 3
II. INTRODUCTION ....................................................................................................................... 5
III. SCOPE OF WORK.................................................................................................................... 5
IV. RFP GUIDELINES AND REQUIREMENTS.............................................................................. 6
INFORMATION ABOUT FIRM(S) ..................................................................................... 6
APPROACH TO COMPLETING SCOPE OF SERVICES ................................................ 6
TIME FRAME .................................................................................................................... 6
REFERENCES.................................................................................................................. 6
INSURANCE ..................................................................................................................... 6
SUBMISSION REQUIREMENTS...................................................................................... 7
CONDITIONS OF REQUEST AND REQUIREMENTS..................................................... 7
EVALUATION CRITERIA.................................................................................................. 8
PROJECT TENTATIVE SCHEDULE ................................................................................ 9
AWARD OF CONTRACT.................................................................................................. 9
PROTEST PROCEDURES............................................................................................. 10
QUESTIONS ................................................................................................................... 11
V. CONSULTANT SERVICES..................................................................................................... 11
GENERAL ....................................................................................................................... 11
DESIGN CRITERIA......................................................................................................... 12
PROJECT MANAGEMENT............................................................................................. 12
EXISTING HVAC SYSTEM ASSESSMENT AND REPORT .......................................... 12
PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) ................................................ 13
BIDDING AND CONSTRUCTION SUPPORT ................................................................ 14
ADDITIONAL SERVICES ............................................................................................... 15
ATTACHMENT 1 – Vicinity Map
ATTACHMENT 2 – Design Professional Services Agreement
CITY OF VALLEJO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
I. NOTICE OF INVITATION TO PROPOSE
Notice is hereby given that sealed proposals will be received by the City of Vallejo,
Department of Public Works, Engineering Division at its mailing address, 555 Santa Clara
Street, Vallejo, California 94590, or by delivery to the Public Works Director, 4th Floor City
Hall, 555 Santa Clara Street, Vallejo, California, Attention: Allan Panganiban, Interim City
Engineer; until the date and time shown on the RFP cover. Proposals shall be enclosed
in a package marked in capital letters:
“VALLEJO POLICE DEPARTMENT BUILDING HVAC RENOVATION PROJECT:
ENGINEERING DESIGN SERVICES (DO NOT OPEN WITH REGULAR MAIL)”
Proposer shall supply one (1) original copy and three (3) duplicates for a total of four (4)
copies of each proposal offered.
This Request for Proposal (RFP) is for the engagement of a professional engineering firm
to perform various tasks that will lead to the production of construction documents suitable
for bidding.
The general scope of work includes, but is not limited to:
Assessment of existing HVAC system
Preparation of Recommendation Report, with Alternatives
Preliminary Engineering
Preparation of PS&E
Bidding Assistance
The Consultant is expected to scope the Project based not only on the Project
description provided, but also Consultant’s on-site inspections and observations prior to
the submission of a proposal.
A pre-proposal meeting and job walk will be held on Thursday, July 19, 2018 @ 1:00
PM, at the Police Department building located at 111 Amador Street, Vallejo, CA.
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The Proposal will be evaluated based on the evaluation criteria stated in Section IV,
Paragraph H, “Evaluation Criteria”.
This RFP is only for the consultant services portion of the project. The successful
Consultant (and any sub-consultants) will not be eligible to bid on the construction work.
The City of Vallejo reserves the right to reject any or all proposals or portions thereof, to
accept a proposal or portion thereof, and to waive any informality. Potential Consultants
are strongly encouraged to attend the pre-proposal meeting and job walk and review
preliminary documents. Attention is directed to attachments of this RFP and the attached
draft Design Professional Services Agreement for contract language and insurance
requirements.
For more information regarding this RFP, proposers should contact Rick Navarro, in
writing, by fax, or by e-mail at the following address:
Rick Navarro
City of Vallejo Department of Public Works Engineering
Division 555 Santa Clara Street, Vallejo, California 94590
Fax: (707) 648-4691
E-mail: rick.navarro@cityofvallejo.net
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II. INTRODUCTION
City of Vallejo
The City of Vallejo is located in Solano County and serves an area of approximately 53.58
square miles (29.94 square miles on land and 23.64 square miles of waterway) with a
population of approximately 120,000 and 350 miles of street pavement. The City’s
infrastructure consists of pavement, storm drain system, sanitary sewer system, water
system, parks, and medians, building facilities, street lights, sidewalks and traffic signals.
The City’s fiscal year begins on July 1 and ends on June 30.
The City was incorporated in 1867, and operates under the Council Manager form of
government. The Consultant's principal contact with the City of Vallejo will be Allan A.
Panganiban, Interim Assistant Public Works Director, or a designated representative, who
will coordinate the assistance to be provided by the City of Vallejo to the interested firm.
Project
The Vallejo Police Department is located at 111 Amador Street, adjacent to the City’s
Corporation Yard. It is a two story concrete building, approximately 20,000 SF, which
contains the offices of the City’s police department. The original building was completed
in 1961. Renovations to the building were made in 1989 and 1993. Due to the facility’s
age, it has a number of components that are in need of replacement. The facility’s
Heating, Ventilation, Air-conditioning (HVAC) system is one such component of the
building that has begun to show its age and is in need of replacement. The purpose of
his project is to upgrade and/or replace the system.
III. SCOPE OF WORK
The City of Vallejo (City) is soliciting proposals from qualified professional mechanical
engineering firms to provide:
1. A comprehensive assessment of the existing Police Department building HVAC
system;
2. HVAC improvement recommendations, with alternatives; and
3. Preparation of plans, specifications and estimates for improvements to the Police
Department building HVAC system.
Refer to Section V, “CONSULTANT SERVICES”, for a more detailed description of the
scope of work.
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