Request for Proposal - Professional Design Services for a Recycling Staging Facility

Agency: City of Stillwater
State: Oklahoma
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 561210 - Facilities Support Services
Posted Date: Aug 2, 2020
Due Date: Aug 26, 2020
Solicitation No: SUA RFP
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
08/26/2020
SUA RFP
Request for Proposal - Professional Design Services for a Recycling Staging Facility

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Waste Management
723 S. Lewis Street/P.O. Box 1449
Stillwater, OK 74076-1449
Office: 405.533.8424
Fax: 405.742.8324
Web: Stillwater.org
REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN SERVICES
for a Recycling Staging Facility
Submit Sealed Proposals to:
City Clerk
723 South Lewis St. / P.O. Box 1449
Stillwater, OK 74076
TABLE OF CONTENTS
I. STATEMENT OF PURPOSE
II. INSTRUCTIONS FOR SUBMITTING PROPOSALS
III. CITY OF STILLWATER/STILLWATER UTILITIES AUTHORITY WASTE
MANAGEMENT OVERVIEW
IV. STATEMENT OF QUALIFICATIONS - MINIMUM CRITERIA; GENERAL
CONTENT REQUIREMENTS; SCOPE OF SERVICES/FEE PROPOSAL
V. EVALUATION OF PROPOSALS
VI. MISCELLANEOUS
ATTACHMENTS:
RESPONDENT INFORMATION SHEET
CITY OF STILLWATER GENERAL CONTRACT TERMS
CITY OF STILLWATER MINIMUM INSURANCE REQUIREMENTS
1
I. STATEMENT OF PURPOSE:
The City of Stillwater (hereinafter “City”) and the Stillwater Utilities Authority
(hereinafter “SUA”) are seeking proposals from firms to design a recycling staging
facility that can be utilized for a construction project.
II. INSTRUCTIONS FOR SUBMITTING PROPOSALS:
A. General Requirements
1. RFPs must be received by 5:00 p.m. CST on Wednesday, August
26th, 2020. Please place proposals in a sealed envelope clearly
labeled RFP Professional Design Services”. Submittals
received late will be returned unopened.
2. Proposals shall be delivered sealed to:
City Clerk
City of Stillwater
723 South Lewis Street / P.O. Box 1449
Stillwater, OK 74076
Inquiries to the City/SUA requesting clarification regarding the RFP or
the content therein must be made via e-mail and must be received
prior to the end of the business day on August 21st, 2020.
Chris Knight, Waste Management Director
Chris.Knight@stillwater.org
Any questions regarding this RFP will be handled as promptly and as
directly as possible. If a question requires only clarification of
instructions or specifications, it will be handled via e-mail. If any
question results in a substantive change or addition to the RFP, the
change or addition will be forwarded to all respondents as quickly as
possible by addendum.
3. Respondents shall designate a contact person, with appropriate
contact information, to address any questions concerning a statement
of qualifications. The Respondents shall also state the name and title
of the individual who will have legal authority to execute the contract
on the Respondent’s behalf.
B. General Notifications
1. The City/SUA advises all potential Respondents that no person shall
be excluded from participation in, denied any benefits of, or otherwise
discriminated against in connection with the award and performance
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of any contract on the basis of race, religious creed, color, national
origin, ancestry, physical disability, sex, age, ethnicity, or on any other
basis prohibited by law.
2. All Respondents shall comply with all applicable laws regarding equal
employment opportunity and discrimination.
3. All Respondents shall comply with the American Disabilities Act (ADA).
4. The City/SUA advises all Respondents that the City/SUA has the right
to modify the RFP and requirements herein, to request modified
statements of qualifications from Respondents, and to negotiate with
the selected Respondent on price and other contract terms, as
necessary to meet the City’s/SUA’s objectives.
5. Although it is the City’s/SUA’s intent to choose only the most qualified
Respondents, the City/SUA reserves the right to choose any number
of qualified finalists for interview and/or final selection. At the discretion
of the City/SUA, one or more Respondents may be invited to be
interviewed for purposes of clarification or discussion of the
qualifications.
6. This RFP does not commit the City/SUA to pay any costs incurred in
the preparation of submittals, or in submission of a statement of
qualifications, or the costs incurred in making necessary studies and
designs for preparation thereof, or to contract for services or supplies
necessary to respond. Any expenses incurred by the Respondent(s)
in appearing for an interview or in any way providing additional
information as part of the response to the RFP are solely the
responsibility of the Respondent. The City/SUA is not liable for any
costs incurred by Respondents for any work performed by the
Respondent prior to the approval of an executed contract by the
City/SUA.
III. CITY OF STILLWATER/STILLWATER UTILITIES AUTHORITY WASTE
MANAGEMENT OVERVIEW:
A. Basic Services
1. Stillwater is located in northcentral Oklahoma and is the county seat of
Payne County. Stillwater’s population figure according to the 2010
census is 45,688.
2. City’s/SUA’s current long-term contract provides for landfill disposal of
municipal solid waste, green-waste, and recycling processing and
expires in June, 2022.
3. The Waste Management Department provides municipal collection of
residential, commercial and commercial demolition materials within
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corporate city limits and surrounding areas. The department strives to
make available disposal streams for citizen generated solid waste by
offering collection programs that are safe, efficient, cost effective and
environmentally responsible.
4. The City/SUA operates a weekly curbside automated and semi
automated system for residential solid waste and recycling collection for
approximately 13,500 single-family homes. The program affords each
residence a choice of five different cart combinations with selections
ranging from 35 to 192 gallons of curbside capacity. Designed as a pay-
as-you-throw program, citizens have the ability to match their disposal
capacity to the specific disposal needs for their household. As with many
municipal solid waste collection services, value added services such as
house-side, green waste collection, move-in cardboard removal, 35
gallon bag program, bulk item collection, commercial cardboard
collection and recycling center.
5. The City/SUA offers dumpster service for Stillwater and the surrounding
areas. The City/SUA provides weekly collections for more than 1,500
dumpsters serving approximately 3,000 multi-family households and
approximately 900 commercial businesses.
6. Weekly single-stream recycling along with access to the City’s recycling
center is offered to residential utility customers. The City/SUA accepts
cardboard, plastic (#1, 2, 5), tin, aluminum and paper in the single-stream
collection. A separate glass collection is performed once a month. The
recycling center also accepts the same items along with electronics, light
bulbs, motor oil, antifreeze, cooking oil, textiles and bulk items.
7. Based on FY 2018 data, the total amount of solid waste recovered and
disposed of by the City/SUA was approximately 24,386.12 tons. Of that,
1,185.38 tons were comprised of green-waste materials, and
approximately 2,712.69 tons of recyclable materials were collected.
IV. STATEMENTS OF QUALIFICATIONS - MINIMUM CRITERIA; GENERAL
CONTENT REQUIREMENTS; SCOPE OF SERVICES/FEE PROPOSAL:
A. Minimum Criteria
To be considered, interested Respondents should submit or address the
following:
1. Firm Qualifications:
A description of the Respondent’s qualifications and experience and that of
key personnel assigned to this project. It is noted that any required
equipment, material, and staff shall be provided by the Respondent. For key
personnel, please identify any project managers and other key personnel to
be used throughout the project. Identify their experience and qualifications
to perform the work and their responsibilities in the completion of the project.
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