Request for Proposal for Prescription Safety Glasses

Agency: East Bay Municipal Utility District
State: California
Type of Government: State & Local
Caegory:
  • 42 - Fire Fighting, Rescue, and Safety Equipment
Posted Date: Apr 19, 2018
Due Date: May 11, 2018
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Contact information: Please Login to View Page
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EBMUD is soliciting proposals for providing District employees with prescription safety eyeglasses, as needed and as ordered by the District. Please respond to this Request for Proposal no later than 4 p.m. on Friday, May 11, 2018. Your proposal should be mailed or delivered to:

Mail/Email: Hand Delivered/Fed Ex:

EBMUD
ATTN: Andrew Akelman, Manager of Purchasing
RE: RFP for Prescription Safety Glasses
Purchasing Division
P.O. Box 24055, MS #102
Oakland, CA 94623-1055
(Postmarks will not be accepted)

EBMUD
ATTN: Andrew Akelman, Manager of Purchasing
RE: RFP for Prescription Safety Glasses
Purchasing Division
375 Eleventh Street, First Floor
Oakland, CA 94607-4240

Questions

If you have questions regarding this RFP, please send an email to Rosana Polanco , Buyer II.

RFP documents
Document Type Size
PUR 101 - Prescription Safety Glasses PDF

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EAST BAY MUNICIPAL UTILITY
DISTRICT
REQUEST FOR PROPOSAL (RFP) No. PUR 101
for
Prescription Safety Glasses
Contact Person: Rosana Polanco, Buyer II
Phone Number: (510) 287-0458
E-mail Address: rosana.polanco@ebmud.com
For complete information regarding this project, see RFP posted at
https://www.ebmud.com/business-center/requests-proposal-rfps/ or contact the EBMUD
representative listed above. Please note that prospective bidders are responsible for
reviewing this site during the RFP process, for any published addenda regarding this RFP.
RESPONSE DUE
by
4:00 p.m.
on
May 11, 2018
at
EBMUD, Purchasing Division
375 Eleventh St., First Floor
Oakland, CA 94607
375 Eleventh Street, Oakland, CA 94607
Website: ebmud.com
Note: EBMUD is committed to reducing environmental impacts across our entire supply chain. If printing this document, please
print only what you need, print double-sided, and use recycled-content paper.
EAST BAY MUNICIPAL UTILITY DISTRICT
RFP No. PUR 101 for Prescription Safety Glasses
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
II. CALENDAR OF EVENTS
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. PRICING
C. PROTESTS
D. INVOICING
E. TERMINATION
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
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Prescription Safety Glasses
I. STATEMENT OF WORK
A. SCOPE
The scope of this project is to provide District employees with prescription safety
eyeglasses, as needed and as ordered by the District.
East Bay Municipal Utility District (District) intends to award a three-year contract (with
2 options to renew for one-year terms) to the Proposer(s) who best meets the District’s
requirements.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer’s principal, or Proposer’s staff shall have been
regularly engaged in the business of providing prescription safety glasses
for at least five (5) years.
b. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
C. SPECIFIC REQUIREMENTS
1. REQUIREMENTS -Under these specifications, it is required that prescription safety
glasses be provided to District employees delivered f.o.b. to EBMUD Receiving
Dock, 1010 Franklin Street, MS 102, Oakland, California 94607, Attn.: Rosana
Polanco, as ordered.
2. The vendor shall provide:
a. In-house order-taking, delivery, repair, and fitting of prescription safety
eyeglasses provided at an hourly rate in Oakland and Valley Springs, CA.
b. Safety glasses will meet ANSI Z87.1 standards.
c. District will supply clear lenses to employees. Tinted, photo gray, or photo
sun lenses are to be paid for directly by the employee at the time the
order is placed for the first pair.
d. EBMUD prefers in-house order taking, but will consider offsite visits to
vendors with an established network located within the service area. This
area includes: Alameda, Alamo, Albany, Berkeley, Castro Valley, Crockett,
Danville, Diablo, El Cerrito, El Sobrante, Emeryville, Hayward, Hercules,
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PUR 101
Prescription Safety Glasses
Kensington, Lafayette, Moraga, Oakland, Orinda, Piedmont, Pinole,
Pleasant Hill, Richmond, Rodeo, San Leandro, San Lorenzo, San Pablo, San
Ramon, Selby and Walnut Creek.
e. Eyeglasses are to be furnished with cases.
3. QUANTITIES
This is a requirements contract. The quantities specified on the Proposal Form
are estimates only, not guaranteed, and may be increased or decreased by the
District in any amount to conform to the District’s needs. Orders for the District’s
requirements will be placed as needed.
4. DELIVERY REQUIREMENTS
The Contractor must provide safety frames and lenses that meet or exceed ANSI
Z87.1 standards and have sufficient resources to fulfill orders within 4 weeks.
Contractor will meet with District staff on-site in Oakland twice per month, for
two hours per site visit, and fit personnel with safety frames and lenses with
employee provided prescription. Contractor will also assess problems and
remedy fit and prescription deficiencies during these site visits. About every two
years, contractor will also conduct approximately four site visits upcountry in the
Valley Springs area.
Deliveries will be accepted between the hours of 8:00 a.m. and 4:30 p.m.,
Monday through Friday. No deliveries will be accepted on Saturdays, Sundays or
District holidays.
5. INSPECTION
The District will inspect material after its arrival at the delivery point. Contractor
is solely responsible for ensuring the material arrives at the District’s ship-to
location free of defects and manufactured in strict conformance with the
specifications.
II. CALENDAR OF EVENTS
EVENT
RFP Issued
Response Due
Anticipated Contract Start Date
DATE/LOCATION
April 20, 2018
May 11, 2018 by 4:00 p.m.
July 1, 2018
REV12/4/17
Note: All dates are subject to change.
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PUR 101
Prescription Safety Glasses
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda will
not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
1. The Selection Committee will recommend award to the Proposer who, in its
opinion, has submitted the RFP response that best serves the overall interests of
the District.
2. Bids will be compared by schedule and contract(s) awarded to the
responsible/responsive bidder(s) offering the lowest total cost to the District for
each schedule. Bidders must bid on all items within the schedule in the estimated
quantity indicated to be responsive.
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Proposer’s submission, in relation to this RFP, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFP.
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made or proposals rejected
by the District as soon as possible after bids have been opened.
B. PRICING
1. Price quotes shall include any and all payment incentives available to the District.
2. Proposers are advised that in the evaluation of cost, if applicable, it will be
assumed that the unit price quoted is correct in the case of a discrepancy
between the unit price and extended price.
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PUR 101

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