Request for Proposal for a Comprehensive User Fee Study

Agency: City of Laguna Niguel
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541512 - Computer Systems Design Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Jul 11, 2019
Due Date: Jul 26, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Title: Request for Proposal for a Comprehensive User Fee Study
Category: Administration
Status: Open

Description:

ADDENDUM NO. 1 POSTED 7/11/19

The City of Laguna Niguel (City) is requesting sealed proposals for a Comprehensive User Fee Study. The objective of the RFP is to receive proposals for a Comprehensive User Fee Study that includes reviewing and updating all fees and charges for services and recommending additional fees.

Comprehensive User Fee Study

The City is seeking to evaluate all cost of services provided and examine whether a reasonable relationship exists between the cost of providing services and current service fees, while ensuring compliance with Proposition 26, Proposition 218, and other applicable statutory requirements. The City desires to undertake a comprehensive citywide review and evaluation of user fee and rate charges resulting in a cost-based user fee study. The Comprehensive User Fee Study will calculate the full 100% cost of providing certain City services and provide a recommended fee to be charged for each applicable service. The Consultant shall recommend cost recovery strategies and identify best practices in establishing user fees. These strategies should take into consideration the complexities and demands of each department and program. The selected Consultant will provide thorough analysis, development of fee models and recommendations including, identifying and recommending new fees and revenue sources. It is the City’s goal to have a well-documented and legally-defensible cost of service plan that will identify rates that will be used to recover billable costs for services and develop user fees that comply with Proposition 26, Proposition 218 and other applicable statutory requirements. A survey comparison of rates and fees with similar cities is required.

All proposals must be received by the City, no later than 4:00 pm on Friday, July 26, 2019. Late proposals will not be considered. The original signed proposal and five (5) duplicates are to be submitted in sealed packages with the name of the Consultant and Proposal for Comprehensive Fee Study clearly marked on the outside of the package.

For more detailed information including scope of services, see related document below.



Publication Date/Time:
6/27/2019 12:00 AM
Closing Date/Time:
7/26/2019 4:00 PM
Addendum Date/Time:
07/11/2019
Related Documents:

Attachment Preview

CITY OF LAGUNA NIGUEL
REQUEST FOR PROPOSALS
COMPREHENSIVE USER FEE STUDY
City of Laguna Niguel
REQUEST FOR PROPOSALS
COMPREHENSIVE USER FEE STUDY
TABLE OF CONTENTS
INTRODUCTION
1
BACKGROUND
1
OBJECTIVE
2
Comprehensive User Fee Study
2
PROJECT SCHEDULE
2
SCOPE OF SERVICES
3
Comprehensive User Fee Study
3
GENERAL
5
City Requirements
5
PROPOSAL FORMAT AND CONTENT
5
CRITERIA FOR SELECTION
7
PROPOSAL REQUIREMENTS
8
General Requirements
8
Submission of Proposal
8
Format for Proposal
8
Attachment 1: Special Conditions
9
INTRODUCTION
The City of Laguna Niguel (City) is requesting sealed proposals for a Comprehensive User Fee
Study. All proposals must be received by the City, no later than 4:00 pm on Friday, July 26,
2019. Late proposals will not be considered. The original signed proposal and five (5)
duplicates are to be submitted in sealed packages with the name of the Consultant and Proposal
for Comprehensive Fee Study clearly marked on the outside of the package.
Proposals must be responsive to the City’s request. The City shall determine the most responsive
and qualified consultant providing the best service at the most reasonable cost. Cost alone shall
not be the determinative factor.
The request for proposals does not obligate the City to award a contract or complete the project
and the City reserves the right to cancel the solicitation if deemed in its best interest. There is no
expressed or implied obligation of the City to reimburse respondents for any expenses incurred
in preparing proposals in response to this Request for Proposals (RFP), including any expenses
incurred due to participation in this RFP process.
The City reserves the right to retain all proposals submitted and to use any ideas in a proposal
regardless of whether that Consultant is ultimately selected. Submission of a proposal indicates
acceptance by the Consultant of the conditions contained in this RFP, unless clearly and
specifically noted in the proposal submitted and confirmed in the subsequent contract between
the City and the Consultant selected.
The City wishes to negotiate a fixed price contract with a “not to exceed” dollar total based on a
clearly defined scope of work.
BACKGROUND
The City of Laguna Niguel was incorporated on December 1, 1989. The City is a master-
planned community encompassing 14.79 square miles in the coastal area of South Orange
County, California. As of January 2018, the State of California Department of Finance listed the
City’s population as 65,377. The City is primarily a residential community supported by a
strong retail and commercial base. About one-half of Laguna Niguel’s geographic area is
permanently designated as parks and open space; this is one of the key features that define the
character and form of the City.
Laguna Niguel is a General Law City and operates under the Council-Manager form of
government. The City is governed by a five member City Council, which is elected at large and
serves staggered four-year terms. City Council elections are held in November of even
numbered years. The Mayor is annually selected by the City Council from among its
membership, and serves a one-year term.
The City operates primarily as a “contract city” utilizing agreements with other governmental
entities, private firms and individuals to provide most municipal services to the community. Fire
services are provided through the Orange County Fire Authority, of which the City is a member,
and police services are provided by the Orange County Sheriff’s Department.
1
Information regarding the City and its organization, such as governmental structure, services
provided, the current Operating and Capital Budgets and Annual Financial Reports are available
on the City’s website at http://www.cityoflagunaniguel.org.
A priority of the City Council is financial and economic sustainability. As current City fees for
service have not been evaluated in many years, the City Council thought it was important to
evaluate all fees for service as well as address any fees for service not currently being charged.
The purpose of the requested study is to ensure the City assesses appropriate fees and rates that
will allow the City to recover the actual costs incurred for fee related services.
OBJECTIVE
The objective of the RFP is to receive proposals for a Comprehensive User Fee Study that
includes reviewing and updating all fees and charges for services and recommending additional
fees.
Comprehensive User Fee Study
The City is seeking to evaluate all cost of services provided and examine whether a reasonable
relationship exists between the cost of providing services and current service fees, while ensuring
compliance with Proposition 26, Proposition 218, and other applicable statutory requirements.
The City desires to undertake a comprehensive citywide review and evaluation of user fee and
rate charges resulting in a cost-based user fee study. The Comprehensive User Fee Study will
calculate the full 100% cost of providing certain City services and provide a recommended fee to
be charged for each applicable service. The Consultant shall recommend cost recovery strategies
and identify best practices in establishing user fees. These strategies should take into
consideration the complexities and demands of each department and program. The selected
Consultant will provide thorough analysis, development of fee models and recommendations
including, identifying and recommending new fees and revenue sources. It is the City’s goal to
have a well-documented and legally-defensible cost of service plan that will identify rates that
will be used to recover billable costs for services and develop user fees that comply with
Proposition 26, Proposition 218 and other applicable statutory requirements. A survey
comparison of rates and fees with similar cities is required.
PROJECT SCHEDULE
Below is the desired schedule for initiation of this project; however, dates may be subject to
change and adjusted as necessary.
RFP Issued
Request for Clarifications due
Clarification Responses Provided
Proposal Submittal Deadline
Contract awarded by City Council
June 27, 2019
July 5, 2019
July 10, 2019
July 26, 2019
August 6, 2019
2
SCOPE OF SERVICES
Project tasks shall include, but are not necessarily limited to, the following described below. If
the Consultant feels that additional tasks are warranted, they must be clearly identified in the
Consultant’s proposal. Consultants responding to this RFP shall be prepared to deliver services
and perform the work necessary immediately upon contract award. The City requires the study
to be completed by November 30, 2019 for presentation to the City Council in December 2019
and incorporation into the amended FY 2019-20 Operating and Capital Budget. The project
consists of furnishing all labor, materials, supervision, and travel necessary to complete the tasks
outlined below:
Comprehensive User Fee Study
The Consultant is requested to prepare a Comprehensive User Fee Study for the City, which may
include the following elements (if the Consultant feels that additional tasks are warranted, they
must be clearly identified in the consultant’s proposal):
1. Work and meet with City staff to refine the project scope, purpose, uses and goals of the
City’s Comprehensive User Fee Study to ensure that the study will be both accurate and
appropriate to the City’s needs. Review project schedules and answer any questions
pertaining to the successful development of the study.
2. Meet with staff and conduct interviews as needed to gain an understanding of the City’s
processes and operations. Conduct a comprehensive review of the City’s existing fees, rates
and charges.
3. Identify the total cost of providing each City service at the appropriate activity level and in a
manner consistent with all applicable laws, statutes, rules and regulations governing the
collection of fees, rates, and charges by public entities including, but not limited to,
Proposition 26 and Proposition 218.
4. Compare service costs with existing recovery levels. This should include any service areas
where the City is currently charging for services as well as areas where perhaps the City
should charge, considering the City’s practices, or the practices of similar or neighboring
cities.
5. Recommend potential new fees and charges for services the City currently provides but does
not have any fees and/or charges established. Recommendations should be based on practices
by surrounding cities that may charge for similar services, industry best practices, or the
consultant’s professional opinion.
6. Recommend appropriate fees and charges based on the Consultant’s analysis together with
the appropriate subsidy percentage of those fees where full cost recovery may be unrealistic.
7. Prepare a report that identifies each fee service, its full cost, recommended and current cost
recovery levels. The report should also identify the direct cost, the indirect cost, and the
overhead cost for each service.
3

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