Request for Proposal Financial and Compliance Audit - Amendment 3 Cancelled

Agency: Children Youth & Families Department[CYFD ]
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 541211 - Offices of Certified Public Accountants
  • 541219 - Other Accounting Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Apr 17, 2020
Due Date:
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP SUMMARY DOWNLOAD DUE DATE

Request for Proposal

Financial and
Compliance Audit

RFP No. 20-690-00-19896 has been cancelled.

CYFD
Financial & Compliance Audit
RFP 20-690-00-19896
PDF | WORD

Notice
PDF

Amendment 1
PDF | WORD

Amendment 2
PDF | WORD

Amendment 3
PDF

Issue Date:
Feb. 28, 2020

Due Date:
Cancelled

Attachment Preview

STATE OF NEW MEXICO
Children, Youth and Families Department
REQUEST FOR PROPOSALS (RFP)
Financial and Compliance Audit Services
RFP# 20-690-00-19896
Issued: February 28, 2020
Due: March 31, 2020
I. INTRODUCTION.................................................................................................................................................. 1
A. PURPOSE OF THIS REQUEST FOR PROPOSALS ............................................................................................1
B. BACKGROUND INFORMATION....................................................................................................................1
C. SCOPE OF PROCUREMENT ..........................................................................................................................2
D. PROCUREMENT MANAGER.........................................................................................................................3
E. DEFINITION OF TERMINOLOGY...................................................................................................................3
F. PROCUREMENT LIBRARY ............................................................................................................................7
II. CONDITIONS GOVERNING THE PROCUREMENT ................................................................................................. 8
A. SEQUENCE OF EVENTS.....................................................................................................................................8
B. EXPLANATION OF EVENTS ...............................................................................................................................8
1. Issuance of RFP ...........................................................................................................................................8
2. Acknowledgement of Receipt .....................................................................................................................8
3. Pre-Proposal Conference ............................................................................................................................9
4. Deadline to Submit Written Questions .......................................................................................................9
5. Response to Written Questions ..................................................................................................................9
6. Submission of Proposal...............................................................................................................................9
7. Proposal Evaluation..................................................................................................................................10
8. Selection of Finalists .................................................................................................................................10
9. Best and Final Offers.................................................................................................................................10
10. Finalize Contractual Agreements..............................................................................................................10
11. Contract Awards .......................................................................................................................................10
12. Protest Deadline .......................................................................................................................................11
C. GENERAL REQUIREMENTS.............................................................................................................................11
1. Acceptance of Conditions Governing the Procurement ............................................................................11
2. Incurring Cost............................................................................................................................................11
3. Prime Contractor Responsibility ...............................................................................................................11
4. Subcontractors/Consent ...........................................................................................................................11
5. Amended Proposals ..................................................................................................................................12
6. Offeror’s Rights to Withdraw Proposal.....................................................................................................12
7. Proposal Offer Firm...................................................................................................................................12
8. Disclosure of Proposal Contents ...............................................................................................................12
9. No Obligation............................................................................................................................................13
10. Termination ..............................................................................................................................................13
11. Sufficient Appropriation............................................................................................................................13
12. Legal Review .............................................................................................................................................13
13. Governing Law..........................................................................................................................................13
14. Basis for Proposal .....................................................................................................................................13
15. Contract Terms and Conditions ................................................................................................................13
16. Offeror’s Terms and Conditions ................................................................................................................14
17. Contract Deviations ..................................................................................................................................14
18. Offeror Qualifications ...............................................................................................................................14
19. Right to Waive Minor Irregularities ..........................................................................................................14
20. Change in Contractor Representatives .....................................................................................................15
21. Notice of Penalties....................................................................................................................................15
22. Agency Rights ...........................................................................................................................................15
23. Right to Publish.........................................................................................................................................15
24. Ownership of Proposals ............................................................................................................................15
25. Confidentiality ..........................................................................................................................................15
26. Electronic mail address required ..............................................................................................................15
27. Use of Electronic Versions of this RFP.......................................................................................................15
28. New Mexico Employees Health Coverage ................................................................................................16
ii
29. Campaign Contribution Disclosure Form ..................................................................................................16
30. Letter of Transmittal.................................................................................................................................16
31. Disclosure Regarding Responsibility .........................................................................................................17
32. New Mexico Preferences ..........................................................................................................................18
33. Eligible Entities.........................................................................................................................................19
34. Records Retention ....................................................................................................................................20
35. Conflict of Interest; Governmental Conduct Act. ....................................................................................20
III. RESPONSE FORMAT AND ORGANIZATION ...................................................................................................... 21
A. NUMBER OF RESPONSES ...............................................................................................................................21
B. NUMBER OF COPIES ......................................................................................................................................21
C. PROPOSAL FORMAT ......................................................................................................................................21
IV. SPECIFICATIONS.............................................................................................................................................. 24
A. DETAILED SCOPE OF WORK ...........................................................................................................................24
B. INFORMATION ..............................................................................................................................................26
1. Agency Resources .....................................................................................................................................26
2. Work Performance....................................................................................................................................26
C. MANDATORY SPECIFICATIONS .....................................................................................................................27
1. Eligibility Requirements (Pass/Fail).........................................................................................................27
2. Peer Review (Pass/Fail) ...........................................................................................................................27
D. TECHNICAL SPECIFICATIONS..........................................................................................................................27
1. Capability of Firm.....................................................................................................................................27
2. Organizational References........................................................................................................................27
3. Work Requirements & Audit Approach...................................................................................................28
4. Technical Experience................................................................................................................................28
E. BUSINESS SPECIFICATIONS ............................................................................................................................29
1. Financial Stability......................................................................................................................................29
2. Letter of Transmittal Form........................................................................................................................29
3. Campaign Contribution Disclosure Form ..................................................................................................29
4. Statement of Confidentiality ...................................................................................................................29
5. Administrative and Fiscal Standards .......................................................................................................29
6. Suspension and Debarment Form ...........................................................................................................29
7. New Mexico Employees Health Coverage Form .....................................................................................29
8. Cost Response ..........................................................................................................................................29
9. Resident Business or Resident Veterans Preference .................................................................................30
V. EVALUATION................................................................................................................................................... 31
A. EVALUATION POINT SUMMARY ....................................................................................................................31
B. EVALUATION FACTORS ..................................................................................................................................31
1. C.1 Eligibility Requirements ......................................................................................................................31
2. C.2 Peer Review ........................................................................................................................................32
3. D.1 Capability of Firm ...............................................................................................................................32
4. D.2 Organizational References .................................................................................................................32
5. D.3 Work Requirements & Audit Approach ..............................................................................................32
6. D.4 Technical Experience ..........................................................................................................................32
7. E.1 Financial Stability................................................................................................................................33
8. E.2 Letter of Transmittal ...........................................................................................................................33
9. E.3 Campaign Contribution Disclosure Form ............................................................................................33
10. E.4 Statement of Confidentiality...............................................................................................................33
11. E.5 Administrative and Fiscal Standards...................................................................................................33
12. E.6 Suspension and Debarment Form.......................................................................................................33
13. E.7 New Mexico Health Coverage Form ...................................................................................................33
iii
14. E.8 Cost .....................................................................................................................................................33
15. E.9. New Mexico Preferences....................................................................................................................33
C. EVALUATION PROCESS ..................................................................................................................................34
APPENDIX A ......................................................................................................................................................... 35
APPENDIX B ......................................................................................................................................................... 37
APPENDIX C ......................................................................................................................................................... 41
APPENDIX D ......................................................................................................................................................... 42
APPENDIX E ......................................................................................................................................................... 43
APPENDIX F ......................................................................................................................................................... 45
APPENDIX G ......................................................................................................................................................... 49
APPENDIX H ......................................................................................................................................................... 50
APPENDIX I .......................................................................................................................................................... 61
APPENDIX J .......................................................................................................................................................... 64
iv
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract
through competitive negotiations for the procurement of. The Children, Youth and Families
Department’s (Agency) is requesting proposals from Independent Public Accountants (IPA) to
perform the annual financial and compliance audits of the Agency and its Juvenile Public Safety
Advisory Board’s (Board) for the fiscal year ending June 30, 2020, June 30, 2021, and June 30,
2022.
The selected firm will perform the audits in accordance with the Generally Accepted Auditing
Standards (GAAS), the standards set forth for financial audits in the U.S. General Accounting
Office’s (GAO) of Government Auditing Standards, the provisions of the Federal Single Audit Act,
Amendments of the 1996; 2CFR 200 – Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, and Applicable Federal OMB Circulars, Audits of State
and Local Governments. Audits must comply with the New Mexico State Auditor Rule 2 NMAC
2.2, Regulations Governing the Audits of Agencies of the State of New Mexico, and the terms and
conditions of the State Auditor.
The Offeror shall provide the services as listed in Section IV. A Scope of Work.
B. BACKGROUND INFORMATION
The Children, Youth, and Families Department is a cabinet level agency that was created by the
legislature of New Mexico in 1996. Its purpose as stated by §9-2A-1 through 9-2A-24 is to:
1) Administer all laws and exercise all functions formerly administered and exercised by the youth
authority, as well as administering certain functions related to children, youth and families that
were formerly administered by other departments or agencies of the state;
2) assist in the development of state policies and plans for services to children, youth and families,
including policies and plans that endeavor to strengthen client self-sufficiency and that
emphasize prevention without jeopardizing the necessary provision of essential treatment and
early intervention services;
3) advocate for services for children, youth and families as an enduring priority in New Mexico;
and
4) provide leadership to other agencies that serve children, youth and families to ensure a
coordinated and integrated system of care and services for children, youth and families.
The Agency’s Mission is “Improving the quality of life for our children.” and believes that children
and families should receive:
services that promote and build individual strengths;
early identification and intervention services to address problems as they emerge;
1

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