Request for Proposal - Annual Supply of Road Construction Materials

Agency: City of Vallejo
State: California
Type of Government: State & Local
Caegory:
  • 56 - Construction and Building Materials
Posted Date: Sep 11, 2018
Due Date: Sep 19, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Notice to Contractors Bid Opening Date:

Register as Planholder 9/19/2018
Request for Proposal - Annual Supply of Road Construction Materials
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PUBLIC WORKS DEPARTMENT
AND
WATER DEPARTMENT
REQUEST FOR PROPOSAL
FOR
ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS
FOR FISCAL YEARS 2018/2019 – 2019/2020
Terrance Davis
Public Works Director
City Hall
Vallejo, CA 94590
(707) 648-4433
Mike Malone
Water Director
Fleming Hill Treatment Plant
Vallejo, CA 94589
(707) 648-4059
Proposal Submission Deadline:
September 19, 2018, 4:00 p.m.
City of Vallejo Corporation Yard
111 Amador Street
Vallejo, CA 94590
DISCLOSURE
This Request for Proposal (RFP) is not a commitment or contract of any kind. Quantities listed on
the bid sheet are estimates only. The City of Vallejo (“City”) reserves the right to reject all proposals.
Costs for developing the proposal are entirely the responsibility of the proposer and shall not be
reimbursed. Proposers are cautioned against incurring any additional cost in anticipation of award.
The City of Vallejo cannot represent or guarantee that any information submitted in response to the
RFP will be confidential. If the City receives a request for any document submitted in response to
an RFP, the City will not assert any privileges that may exist on behalf of the person or business
submitting the proposal.
All responses submitted to City of Vallejo become the property of the City.
NOTICE TO SUPPLIERS
The City of Vallejo hereby requests sealed proposals to provide Road Construction Materials for City
of Vallejo Public Works and Water projects, subject to all conditions outlined in this Bid Package,
including:
SECTION I: NOTICE INVITING PROPOSALS
SECTION II: INSTRUCTIONS TO PROPOSERS
SECTION III: SPECIAL PROVISIONS / SPECIFICATIONS
SECTION IV: BID SHEET
SECTION V: NON-COLLUSION AFFADAVIT
SECTION VI: NON DESCRIMINATION CLAUSE
APPENDIX A: FORM OF CONTRACT
EXHIBIT A: SPECIFICATIONS
EXHIBIT B: COMPENSATION
EXHIBIT C: INSURANCE REQUIREMENTS
RFP - ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS AGREEMENT
Page 2 of 26
SECTION I: NOTICE INVITING PROPOSALS
A. Date of Request: September 7, 2018
B. Due Date and Location for Submittals: Sealed proposals will be received during normal
business hours at City of Vallejo Corporation Yard, 111 Amador Street, Vallejo, CA 94590.
Proposals must be received no later than 4:00 PM Wednesday, September 19, 2018. All bids
must be in writing and must contain an original signature by an authorized officer of the firm.
Electronic bids (i.e., email, fax, etc.) are NOT acceptable. No proposal will be received unless it
is made on the included forms. All bids shall clearly contain on the outside of the sealed envelope
in which they are submitted:
ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS
FOR FISCAL YEAR 2018/2019-2019/2020
C. Materials To Be Supplied Include: Asphalt concrete, asphalt emulsions, aggregate base rock,
aggregate sub-base rock, road rock, fill sand, Felton sand, concrete gravel, concrete sand,
plaster sand, cobble stones, engineer rock, rip rap, concrete and imported fill. The City of Vallejo
does not guarantee any specific quantities will be purchased, it being the intention of the City of
Vallejo to purchase material from time to time as the need arises throughout the contract year in
quantities necessary to perform work.
D. Obtaining or Viewing Bid Documents: The Specifications, Contract Documents and proposal
forms may be obtained online at www.cityofvallejo.net. Users of documents posted on the
internet in electronic form are cautioned that the City of Vallejo does not assume any liability or
responsibility based on these electronic files for any defective or incomplete copying, excerpting,
scanning, faxing or downloading of the contract documents. Complete sets of documents shall
be used in preparing Proposal; the City assumes no responsibility for errors or misinterpretations
resulting from the use of incomplete sets of documents.
E. Contract Terms: The awarded contract will be for two years, with three (3) one-year options to
extend at the City’s discretion and upon City Council approval.
F. Bid Evaluation. The following criteria will be used in evaluating the Proposals received in
response to this Request for Proposal:
1. Cost (40%)
2. Location of Plants (50%)
3. Experience of Firm (10%)
Award will be made to the most responsive and best qualified proposer responding to the RFP
requirements based on best value and not lowest cost.
The City of Vallejo reserves the right to reject any or all Proposals or portions thereof, to accept a
proposal or portion thereof or to waive any minor irregularity.
DAWN G. ABRAHAMSON
City Clerk
Dated:
September 7, 2018
RFP - ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS AGREEMENT
Page 3 of 26
SECTION II: INSTRUCTIONS TO PROPOSERS
All portions of the proposal form must be completed before the proposal is submitted. Failure to
submit all required documents may result in the proposal being rejected as non-responsive.
1) Attached to and submitted with the proposal form, proposer must provide the completed:
(a) Bid Sheet
(b) Non-Collusion Affidavit for Contractors or Subcontractor
(d) Non-Discrimination Clause
2) Certification of Registration of all participating affiliates, issued by California’s State Board of
Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and
sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 1295.1 of the
Public Contract code.
3) One (1) original Proposal marked “ORIGINAL” and two (2) copies of Proposal marked “COPY”
shall be submitted.
4) Proposal must be submitted to the City of Vallejo Corporation Yard, 111 Amador Street,
Vallejo, CA 94590 on or before 4:00 p.m. on September 19, 2018. Proposal must be sealed
and marked:
ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS
FOR FISCAL YEARS 2018/2019-2019/2020
5) Written questions will be the only questions that receive an official response from the City.
Written questions may be submitted:
a) By E-mail to the Project Manager: mike.schreiner@cityofvallejo.net
b) By Letter addressed to:
Mike Schreiner
City of Vallejo Public Works Department
111 Amador Street
Vallejo, CA 94590
Proposers are advised that oral or written communication from the City not in the form of an
official addendum do not alter the proposal specifications.
6) The cut off time for submission of proposal questions is 4:00 P.M. (Pacific Time) on the
business day prior to bid submission due date. Any questions received after this time will not
receive a response.
The proposer agrees that if the proposer is selected as the apparent most responsive and best
qualified, and the proposer fails to sign the Contract and furnish the Certificates of Insurance, and
other required items within the time limit specified in the Contract Documents, the City may award
the work to another responsive and qualified proposer or call for new Proposals.
RFP - ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS AGREEMENT
Page 4 of 26
SECTION III: SPECIAL PROVISIONS / SPECIFICATIONS
1. Materials to be Provided. The materials provided shall be as set forth herein.
A. Aggregate base rock, aggregate sub-base rock, screenings, asphaltic emulsions, liquid
asphalt, concrete gravel, and ready-mix concrete shall conform to the applicable sections of
the Caltrans Standard Construction Specifications.
B. Granular backfill materials shall have a minimum sand equivalent value of thirty (30) and
shall be sandy or granular material free from organic matter, clods, clay, rocks or lumps
over three inches in diameter. River mud gravel that meets the above criteria is
acceptable.
C. Asphalt Concrete: Asphalt concrete shall conform to Section 39, “Asphalt Concrete,” of the
Caltrans Standard Construction Specifications. The material shall be Type B with
bituminous binder of steam refined paving of PG 64-16.
D. Asphaltic Emulsion: Asphalt emulsion shall be RS – 1 or SS – 1 and conform to the
Section 94, “Asphaltic Emulsions,” of the Caltrans Standard Construction Specifications.
E. Aggregate Bases: Aggregate bases shall be Class 2 and conform to Section 26,
“Aggregate Bases,” of the Caltrans Standard Construction Specifications.
F. Aggregate Sub-Bases: Aggregate sub-bases shall be Class 2 and conform to Section 25,
“Aggregate Sub-Bases,” of the Caltrans Standard Construction Specifications.
G. Portland Cement Concrete: Portland Cement Concrete shall be Type IP (MS) Modified and
conform to Section 90, “Portland Cement Concrete,” of the Caltrans Standard Construction
Specifications.
H. Concrete Aggregates: Concrete gravel and concrete sand shall conform to the provisions
of Section (90-2.02B, “Portland Cement Concrete-Aggregates,” of the Caltrans Standard
Construction Specifications.
2. Material Requirements.
A. All product in continuous mixing plants shall utilize pugmill or drier-drum mixers.
B. When asphalt concrete or asphalt concrete base is produced by pugmill mixing, the mixer
shall be equipped with paddles of a type and arrangement to provide sufficient mixing
action and movement to the mixture to product properly mixed product. The combined
aggregate shall be fed directly from the drier to the mixer at a uniform and controlled rate.
C. Mixing shall continue until a homogenous mixture of thoroughly and uniformly coated
aggregates of unchanging appearance is produced at discharge from the mixer.
D. Temperature of the completed mixture shall not exceed 325 degrees F at discharge of the
mixer.
RFP - ANNUAL SUPPLY OF ROAD CONSTRUCTION MATERIALS AGREEMENT
Page 5 of 26

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