Request for Information

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
Caegory:
  • D - Automatic Data Processing and Telecommunication Services
Posted Date: Oct 10, 2017
Due Date: Nov 13, 2017
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date: 10/10/2017 Contract Number:
Request for Information
Description:

Central New York Region

Request for Information (RFI)

LEASE SPACE WANTED: Project No. JA-19038

Project Overview

The State of New York, Office of General Services (OGS) is seeking offers from qualified landlords interested in entering into a 10-year lease agreement pursuant to the New York State Public Buildings Law, (See Eligibility/Qualifications/Requirements/Preferences) to provide approximately 14,250 usable square feet of general administrative and office space. The space should be within the City of Rochester, with convenient employee parking.

Build-Out Requirements

Space requirements include:

  • (2) 150 square feet (sf) conference room.
  • (1) 175 sf conference room.
  • (1) 200 sf conference room.
  • (1) 225 sf conference room.
  • (1) 325 sf conference room.
  • (1) 575 sf training room.
  • (5) 50 sf hoteling stations.
  • (3) 250 sf file room.
  • (5) 60 sf copy/fax printer area.
  • (1) 225 sf server room.
  • (1) 150 sf secure room.
  • (1) 60 sf secure room>
  • (1) 300 sf lunch room.
  • (1) 225 sf mail room.
  • (2) 225 sf bathrooms male and female single-occupancy handicapped-accessible.
  • (1) 225 sf queue area.
  • (1) 125 sf visitors office.
  • (1) 3,600 sf open office space.
  • (1) 5,200 sf circulation.
  • (11) tables totaling 165 sf.
  • (78) vertical files totaling 320 sf.
  • (8) lateral files totaling 48 sf.
  • (11) bookcases totaling 33 sf.
  • (4) storage cabinet totaling 24 sf.
  • (4) coat racks totaling 32 sf.

Electrical and telecommunications/data needs to include standard office requirements. Workstations shall include (1) duplex computer power outlet, (1) combination data/telephone outlet, & (3) duplex electrical outlets. Specialty spaces will also require additional power and computer receptacles with telephone/data receptacles. Additional power will be needed for the telcom/server room. Provide sufficient power for equipment and electrical convenience outlets. Reference the Room Data Sheets (RDS) for additional information. Power allocated to the agency to be separate from other users, measured by a separate meter.

Supplemental AC: cooling system will be required for the telcom/server room.

Plumbing: Employee bathrooms required within agency space; visitor bathrooms in common area, or within agency space, as available. Bathrooms for both employees and visitors are to be ADA accessible. Hot/cold water and drain for the kitchenette in the lunch room. Light and noise level to be within acceptable office environment range. Reference the RDS for additional information.

Lighting: As an exception to the Material Specifications for Leased Facilities, OGS is specifying LED light fixtures. Please see the RDS for further clarification.

Green Lease Requirements

The Office of General Services supports the State of New York in its policies of conserving, improving and protecting natural resources and the environment; preventing water, air and land pollution; and enhancing the health, safety and welfare of State residents and their overall economic and social well-being by incorporating the provisions of Executive Order 4 into State leases and promoting sustainable building practices and environmental stewardship.

Executive Order 4

Executive Order 4 directs State entities to green their procurements including janitorial cleaning supplies and equipment, janitorial paper and paper supplies, and also to implement sustainability initiatives including source separating recycling practices. The Order contains an annual reporting requirement. Landlords will be requested to assist agencies in fulfilling the directives of the Order with respect to the purchase of green cleaning products and paper products and to assist with the completion of the solid waste management section of the annual report.

Submissions should include a description of any assistance to be provided by the landlord to the agency to aid in the generation of an annual waste stream audit as mandated under Executive Order 4, including any costs to tenant involved. The reporting information will include the quantity and the unit of measure, i.e. tons, cubic yards, gallons, units, etc., for all solid waste and source separated materials generated by the occupying agency on an annual basis, as well as any special wastes disposed or recycled such as fluorescent light bulbs, tires, or mercury-containing equipment.

Terms

The occupancy and lease commencement is anticipated to be approximately in the fourth quarter of 2018. Submissions should be for a term of 10 years. Proposed base rental rates shall reflect the cost of a turnkey lease and shall include: base taxes and operating costs, janitorial service, repair and maintenance to the demised premises (including normal wear and tear) throughout the term; and interim painting, as provided for in the OGS Boilerplate Lease and parking for two (2) state vehicles; terms and availability of any additional parking available to the tenant should be noted on the Business Terms Sheet.

Eligibility / Qualifications/ Requirements/ Preferences

Submissions should include only sites within the City of Rochester. Submissions will be accepted, in writing, only from developers with site control, property owners, or their exclusive agents. The Commissioner of the Office of General Services, at her sole discretion, may reject any or all submissions. NYS Finance Law Sections 139-j and 139-k impose certain restrictions on communications between an offerer and the State during the procurement process. An offerer is restricted from making contact to anyone other than the following designated staff:

  • OGS Director, Leah Nicholson;
  • OGS Project Manager, Philip Seeber (Phil);
  • OGS Leasing Agent, John Agard (Jack);
  • OGS Planner, Jonathan Berkey - for Space Planning questions/concerns ONLY;
  • OGS Construction Manager, Bruce Cerniglia - for Construction questions/concerns ONLY; and
  • OGS Lease Administration Unit, Dawn Shepard - for Vendor Verification/Disclosure questions and concerns ONLY,

from the date of the issuance of this Web notification through final award and approval of the lease by the Office of the State Comptroller (restricted period).

Iran Divestment Act

By submitting an offer to lease in response to this solicitation or by assuming the responsibility of a lease awarded hereunder, the bidder certifies in accordance with State Finance Law 165-a: (i) that it is not on the Entities Determined to be Non-Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012 (the Prohibited Entities List) posted at http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf ; and (ii) that, in the performance of the lease, it will not use any subcontractor that is identified on the Prohibited Entities List.

Freedom of Information Law / Trade Secrets

During the evaluation process, the content of each offer will be held in confidence and details of any offer will not be revealed (except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exception would be effective both during and after the evaluation process.

SHOULD YOU FEEL YOUR FIRMS OFFER CONTAINS ANY SUCH TRADE SECRETS OR OTHER CONFIDENTIAL OR PROPRIETARY INFORMATION, YOU MUST SUBMIT A REQUEST TO EXCEPT SUCH INFORMATION FROM DISCLOSURE. SUCH REQUEST MUST BE IN WRITING, MUST STATE THE REASONS WHY THE INFORMATION SHOULD BE EXCEPTED FROM DISCLOSURE AND MUST BE PROVIDED AT THE TIME OF SUBMISSION OF THE SUBJECT INFORMATION. REQUESTS FOR EXEMPTION OF THE ENTIRE CONTENTS OF AN OFFER FROM DISCLOSURE HAVE GENERALLY NOT BEEN FOUND TO BE MERITORIOUS AND ARE DISCOURAGED. KINDLY LIMIT ANY REQUESTS FOR EXEMPTION OF INFORMATION FROM DISCLOSURE TO BONA FIDE TRADE SECRETS OR SPECIFIC INFORMATION, THE DISCLOSURE OF WHICH WOULD CAUSE A SUBSTANTIAL INJURY TO THE COMPETITIVE POSITION OF YOUR FIRM.

Some major factors in determining a potential lease location are fair market value, overall move costs, equitable lease terms, adherence to the OGS Boilerplate Lease language, and targeted occupancy dates. Cost considerations, however, are of the utmost importance. Accordingly, OGS and our occupying agencies are looking for landlords to advance creative solutions for reducing costs and streamlining of operations in leased spaces.

The complete RFI including supporting documents may be obtained at http://ogs.ny.gov/BU/RE/Default.asp

Due Date: 11/13/2017 1:00 PM

Contract Term:

Location: Within the City of Rochester, with convenient employee parking.

Ad Type: Requests for information (RFI) and Requests for Comment (RFC)

Primary Contact: General Services, NYS Office of
Real Estate Services

John (Jack) Agard
Leasing Agent
Corning Tower, 26th Floor
Empire State Plaza
Albany, NY 12242
United States
Ph: 518-408-8491
Fax:
john.agard@ogs.ny.gov
Secondary contact: General Services, NYS Office of
Real Estate Services

John (Jack) Agard
Leasing Agent
Corning Tower, 26th Floor
Empire State Plaza
Albany, NY 12242
United States
Ph: 518-408-8491
Fax:
john.agard@ogs.ny.gov

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Issue Date: 02/02/2018 Contract Number: 0000202344 Akamai Web Application Firewall and Content Delivery

The New York State Contract Reporter

Bid Due: 2/26/2018

Inquiry/RFP Number Addenda Description Available for Viewing Due Date and Time Opening Date

Metropolitan Transportation Authority

Bid Due: 3/02/2018

Issue Date: 02/08/2018 Contract Number: 0000204056 Request for Information to Licensors & Distributors

The New York State Contract Reporter

Bid Due: 3/02/2018

Issue Date: 02/12/2018 Contract Number: C18-0570MG ONE TIME FLEET AUCTION Description: THE NEW

The New York State Contract Reporter

Bid Due: 3/06/2018