REQUEST FOR BIDS FOR 2024 Trucking and Transporting Road Materials JACKSON COUNTY, MICHIGAN

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 484110 - General Freight Trucking, Local
  • 484121 - General Freight Trucking, Long-Distance, Truckload
  • 484230 - Specialized Freight (except Used Goods) Trucking, Long-Distance
Posted Date: Feb 12, 2024
Due Date: Feb 26, 2024
Solicitation No: RFB # 155
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFB # 155
Bid Title: REQUEST FOR BIDS FOR 2024 Trucking and Transporting Road Materials JACKSON COUNTY, MICHIGAN
Category: Department Of Transportation
Status: Open

Description:

REQUEST FOR BIDS

JACKSON COUNTY DEPARTMENT OF TRANSPORTATION

JACKSON, MICHIGAN

(517) 788-4230

BID SUMMARY

RFB Number: 155

Commodity/Service Being Requested: 2024 Trucking and Transporting Road Materials

Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively award to a qualified company that has demonstrated their ability for comparable work.

Resulting Contract Term: One (1) year base contract, with the option of a one-year extension, if approved by both parties.

Calendar of Events – Timetable

Bid Release: February 12th 2024
Due Date for Receipt of Questions: February 19th 2024
Questions and Answers Posted: February 21st, 2024
Quotes Due by (10:00 a.m./ EST) *: February 26th 2024
*Any response received later than the specified deadline may be disqualified.

This Request for Bids is being made by the Jackson County Department of Transportation. All references contained herein to “county” shall be construed to mean Jackson County. This Request, together with all pages, documents, and attachments contained herein or subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall constitute a contract with Jackson County, subject to the limitations set forth herein and any specific quantities that Jackson County may commit to herein and the successful and most responsible bidder, as determined by Jackson County.

RFB Access:

Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be the bidder’s responsibility to monitor for any addendums or amendments to this solicitation.

Communications and Contacts with Jackson County Personnel:

All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in writing via e-mail to: Jim Couling ( jcouling@mijackson.org For security reasons, you must enable JavaScript to view this E-mail address. ). This is to ensure fair consideration for all interested vendors. The County prohibits communications to or with any other employee at the departmental level during the submission and evaluation period.

Publication Date/Time:
2/12/2024 12:00 AM
Closing Date/Time:
2/26/2024 10:00 AM
Related Documents:

Attachment Preview

2400 N. Elm Road, Jackson, Michigan 49201 • Phone: (517) 788-4230 • Fax: (517) 788-4237
REQUEST FOR BIDS
FOR
2024 Trucking and Transporting Road Materials
JACKSON COUNTY, MICHIGAN
BID OPENING:
FEBRUARY 26TH, 2024 at 10:15 AM EST
Submit bids by email to jcouling@mijackson.org.
DO NOT submit bids through BidNet.
1
REQUEST FOR BIDS
JACKSON COUNTY DEPARTMENT OF TRANSPORTATION
JACKSON, MICHIGAN
(517) 788-4230
BID SUMMARY
RFB Number: 155
Commodity/Service Being Requested: 2024 Trucking and Transporting Road Materials
Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to
competitively award to a qualified company that has demonstrated their ability for comparable
work.
Resulting Contract Term: One (1) year base contract, with the option of a one-year extension,
if approved by both parties.
Calendar of Events Timetable
Bid Release:
February 12th 2024
Due Date for Receipt of Questions:
February 19th 2024
Questions and Answers Posted:
February 21st 2024
Quotes Due by (10:00 a.m./ EST) *:
February 26th 2024
*Any response received later than the specified deadline may be disqualified.
This Request for Bids is being made by the Jackson County Department of Transportation. All
references contained herein to “county” shall be construed to mean Jackson County. This
Request, together with all pages, documents, and attachments contained herein or
subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall
constitute a contract with Jackson County, subject to the limitations set forth herein and any
specific quantities that Jackson County may commit to herein and the successful and most
responsible bidder, as determined by Jackson County.
RFB Access:
Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx
and BidNet via Michigan Inter-governmental Trade Network (MITN)
https://www.bidnetdirect.com/mitn sites. It will be the bidder’s responsibility to monitor for any
addendums or amendments to this solicitation.
Communications and Contacts with Jackson County Personnel:
All contact with Jackson County regarding this RFB or any matter relating thereto must be sent
in writing via e-mail to: Jim Couling (jcouling@mijackson.org). This is to ensure fair
consideration for all interested vendors. The County prohibits communications to or with any
other employee at the departmental level during the submission and evaluation period.
2
Section 1.0 SPECIFICATIONS AND SCOPE OF WORK
1.1 INTRODUCTION TO SPECIFICATIONS
Jackson County Department of Transportation (JCDOT) is seeking bids for trucking and
transporting road materials. The length of the proposed contract shall be for a one year period,
with a one year extension possible, if mutually agreed by both parties. Bid prices shall remain
firm for the course of this contract. The most responsive bid shall include the following
specifications and requirements:
1.2 SPECIFICATIONS
This work consists of the following:
Furnishing semi-trucks and trailers to transport road materials to different locations in
Jackson County during construction.
Trucks must be capable of stockpiling and have a tailgate chain system capable of
spreading gravel as low as three (3) inches on the road.
The contractor will be given ten (10) days’ notice before JCDOT needs their services.
All material hauled will be paid for by JCDOT.
JCDOT will pay a per hour fee for units specified in attachment D. Hourly fees will start
at the location specified by JCDOT for every project and a fair and consistent travel time
will be determined per project by JCDOT for travel time back to their yard.
This contract may be used for work on state trunk lines in Jackson County.
1.3 PRICE
Pricing as submitted by bidders on Attachment D shall be for the duration of the agreement.
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Section 2.0 BIDDER INFORMATION AND ACCEPTANCE
1. The undersigned declares that the Bid Documents, including, without limitation, any RFB
Addenda and Exhibits have been read.
2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services
specified in accordance with the Specifications, Terms & Conditions of the Bid Documents
of RFB #155 Trucking and Transporting Road Materials.
3. The undersigned has reviewed the Bid Documents and fully understands the requirements
in this Bid including, but not limited to, the requirements under the County Provisions, and
that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a
subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for
the Bidder to enter into a contract with County in accordance with the intent of the Bid
Documents.
4. The undersigned acknowledges receipt and acceptance of all addenda.
5. If selected for award, the following certifications will be required before work commences:
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Certification Regarding Nondiscrimination Under Federally and State Assisted Programs
Assurance Regarding Access to Records and Financial Statements
Iran Economic Sanctions Act
6. The undersigned acknowledges that Bidder will be in good standing in the State of
Michigan, with all the necessary licenses, permits, certifications, approvals, and
authorizations necessary to perform all obligations in connection with this RFB and
associated Bid Documents.
7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and
conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder
certifies that if awarded a contract they will make no claim against the County based upon
ignorance of conditions or misunderstanding of the specifications.
8. Patent indemnity: Vendors who do business with the County shall hold the County of
Jackson, its officers, agents and employees, harmless from liability of a nature or kind,
including cost and expenses, for infringement or use of any patent, copyright or other
proprietary right, secret process, patented or unpatented invention, article or appliance
furnished or used in connection with the contract or purchase order.
9. Insurance certificates are not required at the time of submission. However, if awarded, the
Contractor agrees to meet the minimum insurance requirements posted in the terms and
conditions. This documentation must be provided to the County, prior to award, and shall
include an insurance certificate and additional insured certificate, naming the County of
Jackson, which meets the minimum insurance requirements, as stated in the terms and
conditions.
4
2.1 CONTENTS OF BID
Bids/proposals must include the following:
2.1.1 Pricing - Attachment D (pricing sheets, fully completed & signed)
2.1.2 References - Provide at least three (3) references for similar work of the type requested
in this RFB. Include the type of services provided, as well as a contact name and
corresponding phone number or email address.
2.1.3 Qualifications of Firm - Briefly describe firm and your qualifications & experience in providing
trucking and transportation services.
2.1.4 Attachment A (Non-Collusion Affidavit)
2.1.5 Attachment B (Certificate of Authorization for Contract Execution)
2.1.6 Attachment C (Legal Status of Bidder)
2.2 SUBMISSION OF BIDS/PROPOSALS
Submit and electronic version of your bid via email to jcouling@mijackson.org not later than
10:00 a.m. on February 26th, 2024. DO NOT submit bids through BidNet.
Jackson County has no obligation to consider any proposal that is not timely received. Note:
Timely delivery is regarded as to the time and date that the e-mail arrives within Jackson County
not when the e-mail was sent. Proposals will not be accepted via U.S. mail or any other delivery
method.
The material should be in sequence and related to the RFB. Jackson County will not provide
any reimbursement for the cost of developing or presenting bids/proposals in response to this
RFP/RFB. Failure to include the requested information may have a negative impact on the
evaluation of the offeror’s bid/proposal. Fancy bindings, colored displays, promotional material,
etc., will not receive evaluation credit. Emphasis should be on completeness and clarity of
content.
APPLICANTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING IDENTIFYING
INFORMATION APPEARS IN THE SUBJECT LINE OF YOUR EMAIL: “RFB #155with Company Name,
and “message 1 of 3” as appropriate if the proposal consists of multiple emails. Note: All e-mails from a
Proposer must be received by Jackson County by the stated time and date in order for the proposals to
be deemed submitted on time.
Bids will be publicly opened via Zoom virtual meeting on February 26th, 2024 at 10:15 a.m. If
you would like to attend this meeting, please RSVP by providing your name and email address
to Jim Couling (jcouling@mijackson.org). An invitation will be sent to you with details on how to
access the Zoom meeting.
2.2.1 To be considered, bidders must submit a complete response to this RFP. No other
distribution of RFB is to be made by this bidder. The bid/proposal must be signed in ink
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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