REQUEST FOR BIDS FOR CONTRACTED TREE REMOVALS, TREE TRIMMING AND STUMP REMOVALS

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jan 2, 2024
Due Date: Jan 16, 2024
Solicitation No: RFB #150
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFB #150
Bid Title: REQUEST FOR BIDS FOR CONTRACTED TREE REMOVALS, TREE TRIMMING AND STUMP REMOVALS
Category: Department Of Transportation
Status: Open

Description:

Commodity/Service Being Requested: Contracted tree removals, tree trimming, and stump removals

Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively award to a qualified company that has demonstrated their ability for comparable work.

Type of Resulting Contract: Through this process, it is the goal of Jackson County to:
1. Secure a contractor that will provide work crews on a daily basis for the Jackson County Department of Transportation.

Resulting Contract Term: Two (2) year base contract with one (1), one-year renewal option at the discretion of the County, for a total contract period not to exceed three (3) years.

Calendar of Events – Timetable Bid Release: January 2, 2024
Due Date for Receipt of Questions: January 8, 2024
Questions and Answers Posted: January 9, 2024
Quotes Due by (10:00 a.m./ EST) *: January 16, 2024
*Any response received later than the specified deadline may be disqualified.

This Request for Bids is being made by the Jackson County Department of Transportation. All references contained herein to “county” shall be construed to mean Jackson County. This Request, together with all pages, documents, and attachments contained herein or subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall constitute a contract with Jackson County, subject to the limitations set forth herein and any specific quantities that Jackson County may commit to herein and the successful and most responsible bidder, as determined by Jackson County

[See attached document for more information]

Publication Date/Time:
1/2/2024 12:00 AM
Closing Date/Time:
1/16/2024 10:00 AM
Related Documents:

Attachment Preview

2400 N. Elm Road, Jackson, Michigan 49201 • Phone: (517) 788-4230 • Fax: (517) 788-4237
REQUEST FOR BIDS
FOR
CONTRACTED TREE REMOVALS,
TREE TRIMMING AND STUMP REMOVALS
BID OPENING:
JANUARY 16, 2024 at 10:15 AM EST
1
REQUEST FOR BIDS
JACKSON COUNTY DEPARTMENT OF TRANSPORTATION
JACKSON, MICHIGAN
(517) 788-4230
BID SUMMARY
RFB Number: RFB #150
Commodity/Service Being Requested: Contracted tree removals, tree trimming, and stump removals
Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively
award to a qualified company that has demonstrated their ability for comparable work.
Type of Resulting Contract: Through this process, it is the goal of Jackson County to:
1. Secure a contractor that will provide work crews on a daily basis for the Jackson County
Department of Transportation.
Resulting Contract Term: Two (2) year base contract with one (1), one-year renewal option at the
discretion of the County, for a total contract period not to exceed three (3) years.
Calendar of Events Timetable
Bid Release:
January 2, 2024
Due Date for Receipt of Questions:
January 8, 2024
Questions and Answers Posted:
January 9, 2024
Quotes Due by (10:00 a.m./ EST) *:
January 16, 2024
*Any response received later than the specified deadline may be disqualified.
This Request for Bids is being made by the Jackson County Department of Transportation. All references
contained herein to “county” shall be construed to mean Jackson County. This Request, together with all
pages, documents, and attachments contained herein or subsequently added or made a part hereof,
submitted as a fully and properly executed bid, shall constitute a contract with Jackson County, subject to
the limitations set forth herein and any specific quantities that Jackson County may commit to herein and
the successful and most responsible bidder, as determined by Jackson County.
RFB Access:
Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet
via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be
the bidder’s responsibility to monitor for any addendums or amendments to this solicitation.
Communications and Contacts with Jackson County Personnel:
All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in writing
via e-mail to: Jim Couling (jcouling@mijackson.org). This is to ensure fair consideration for all interested
vendors. The County prohibits communications to or with any other employee at the departmental level
during the submission and evaluation period.
2
Section 1.0 SPECIFICATIONS AND SCOPE OF WORK
1.1 INTRODUCTION TO SPECIFICATIONS
Jackson County is accepting bids for Professional Tree Removal Services to provide Jackson
County with tree work along primary and local roads. The Contractor’s base hourly rate shall
include a minimum of a five (5) person crew, equipment, tools, materials, supervision, and other
items and services necessary to perform the services as described in the specifications
herein. Equipment supplied for the base hourly rate should include at a minimum: aerial
truck (60 Ft boom), chip truck (Minimum capacity of 8 Yards), chipper, and chainsaws of
adequate size for the diameter of trees being removed. Travel time to and from the
Contractor’s location to the jobsite and lunch breaks will not be allowed in the hourly rate.
Contract may include work on state trunk lines.
1.2 SPECIFICATIONS & SCOPE OF WORK:
Tree work completed by awarded contractor as a result of this solicitation shall be in compliance
with Michigan Department of Transportation (MDOT) specifications and Michigan Manual of
Uniform Traffic Control Device guidelines. Tree work specifications shall also include the
following;
1.2.1
All trees designated by JCDOT representatives shall be removed. Said designation is a
PINK dot painted on the road side of the tree, approximately at Diameter Breast Height
(DBH). A list of trees to be removed, roads to be trimmed, and stumps to be ground
will be sent to the awarded contractor every morning.
1.2.2 Each tree shall be flush cut at ground level, regardless of stump grinding requirements.
1.2.3 A licensed arborist must be on company payroll and called out when requested by
JCDOT.
1.2.4 The normal work day will consist of five 8 hour days during the winter months and four 10 hours
days during the summer months.
1.2.5 All brush less than three (3) inches in diameter shall be chipped immediately and
removed from the work site on the same day.
1.2.6 Trees may not be dropped across the roadway.
1.2.7 At no time may cut wood or brush be placed within 10 feet of the roadway, unless being
loaded onto equipment for immediate disposal.
1.2.8 The Contractor shall keep the site of operation as clean as possible at all times and shall
leave all sidewalks, gutters, pavement, shoulders, lawns, and yards clean of all debris
when the work is completed.
1.2.9 All wood and brush disposed of must be in accordance with the Michigan Department of
Agriculture regulations concerning Emerald Ash Borer and Oak Wilt Disease.
1.2.10 The contractor will be required to adhere to all specifications and continuous inspections
will be made. Failure to properly perform will be considered just cause to terminate the
contract and assign any further work to an alternate vendor.
1.2.11 Trees shall not be felled onto or across the travel portion or shoulder areas of the
roadway. Trees must be sectioned down from the top first before a felling cut is made to
avoid damage to roads, structures, etc.
3
1.2.12 Tree limbs and other segments left at the job site should be confined to an area within the
road right-of-way (normally 33 feet from the centerline) and at least ten (10) feet back from
the edge of the travel lane and behind ditch. Road and shoulder areas will be swept and
raked clean of all debris.
1.2.13 All limb wood less than 3" in diameter shall be chipped and removed from location where
tree is located in a lawn or otherwise maintained roadside. Limb chips may be left at some job
sites in unmaintained roadside areas behind the ditch depending on the job site specifications
and approval in advance.
1.2.14 In lawn areas, where wood is to be hauled away, branch pieces and bark portions are to
be removed so that all that remains is the stump. Any ruts or depressions deeper than 2"
are to be repaired and filled with topsoil and firmed to existing grade.
1.2.15 In those instances where trees are located in maintained lawn areas or in close proximity to
fences, buildings, power lines, mailboxes, hedges, other trees, sidewalls, driveways, etc.,
reasonable care shall be taken to avoid unnecessary damage. The use of ropes, wood
cribbing and any other effective means of avoiding such damage is strongly encouraged.
The contractor will be responsible for any negligent actions of the tree crew.
1.2.16 If part of any job site work is partially completed the contractor is expected to complete
the work according to job specifications for that site.
1.2.16.1
1.2.16.2
In maintained lawn areas, planting beds, gardens, driveways, Etc, do not leave
wood shavings and/or dirt on the ground.
Chips, dirt, and shavings are not to be left in the roadway, (i.e., travel lane,
shoulder area or drainage ditches).
1.2.17 Permits & Licenses
Any permits, licenses, certifications, certificates or fees required in the performance of the
contract shall be obtained and paid for by the contractor. Upon award of contract, JCDOT
may request proof in writing.
1.2.18 Work Zone Signing
All work zone signing will be in accordance with Michigan Department of Transportation
(MDOT) Traffic and Safety Maintaining Traffic Typical(s) contained in this bid proposal.
1.2.19 Traffic Control and Signing
1.2.19.1 The Contractor must provide and maintain proper signing barricades,
lighted arrow panels, and flaggers, to properly protect the work site, persons,
and property against injury. The contractor shall furnish all signing and
personnel necessary to conform to the specifications relating to the latest
Michigan Manual of Uniform Traffic Control Devices (MMUTCD). Traffic control
that require crews of more than four (5) members as specified in Section 3.1
will be bid at an additional hourly rate.
1.2.19.2
Traffic lane closure and flagging will be required where there is not a sufficient
shoulder in which to park necessary work equipment, or when any part of
any vehicle or piece of equipment extends beyond the edge of metal into the
traveled roadway. These statements of specific duties of the Contractor shall
not be construed as a limitation on the general duties imposed by this Contract
or specifications.
4
1.2.20
In the case of inclement weather and/or hazardous road conditions, the
Contractor may not be allowed to work along the roadway. It shall be up to
the discretion of the JCDOT whether or not to allow the Contractor to work
in that area under such conditions.
1.2.21 These standards must be followed at every job site or contract will be terminated.
1.2.22
The contractor shall comply with all related MIOSHA safety regulations and
requirements and specifically Part 53, Tree Trimming and Removal of the
Michigan Department of Labor Occupational Safety Standards.
1.2.23
The contractor shall comply with standards listed in ANSI Z133.1, for Tree
Care, Operations Pruning, Trimming, Repairing, Maintaining and Removing
Trees and Cutting Brush - Safety Requirements. The contractor shall comply
with ANSI A300, for Tree Care Operations - Tree, Shrub and other Woody
Plant Maintenance - Standard Practices (Pruning).
1.2.24 Daily Log
The Contractor shall keep a daily log of the tree removal operation to
include hours worked at each location and equipment used, and shall provide
JCDOT with a copy of this log on a daily basis. The supervisor of the
Contractor's personnel will be responsible for the completion of the daily log
naming the person performing the work.
1.2.25 Accidents
Contractor shall save JCDOT harmless and indemnify the state against all
claims or acts for which Contractor is responsible per 2012 Standard
Specification 107.10. In emergencies affecting the safety of persons or the
work or property at the site or adjacent thereto, the Contractor, without
instruction or authorization from the JCDOT, is obligated to act at their
discretion, to prevent threatened damage, injury, or loss. They shall give
the JCDOT prompt written notice of any significant changes in the work or
deviation from this Contract documents caused thereby. Any accident on the
job shall be reported immediately to the JCDOT.
1.2.26 Damages
The Contractor will be held liable for any and all damage done, as a result
of their operation to fixed objects such as sidewalks, signs, posts, buildings,
and vegetation such as turf, trees, shrubs, and desirable natural growth.
Damage shall include, among other things: skinning, scraping, breaking of
tree limbs or gouging of trees or shrubs, and rutting and tearing turf.
1.2.27 Work Hours- Hours may vary according to daylight
Summer Hours: 6:00 A.M. - 4:00 P.M Monday through Thursday
Winter Hours: 8:00 A.M. - 4:00 P.M Monday through Friday
1.3 PRICE
1.3.1 Pricing as submitted by bidders on Attachment C shall be for a fixed
hourly rate (as described in Section 3.1) for the duration of the first two
years of this agreement.
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This page presents a summary of the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: The information provided about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) on this website is for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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