REQUEST FOR BIDS FOR CHIP SEAL STONE

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Feb 28, 2024
Due Date: Mar 13, 2024
Solicitation No: 158
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 158
Bid Title: REQUEST FOR BIDS FOR CHIP SEAL STONE
Category: Department Of Transportation
Status: Open

Description:

REQUEST FOR BIDS
JACKSON COUNTY DEPARTMENT OF TRANSPORTATION
JACKSON, MICHIGAN
(517) 788-4230

BID SUMMARY

RFB Number: RFB #158

Commodity/Service Being Requested: Chip Seal Stone

Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively award to a qualified company that has demonstrated their ability for comparable work.

Type of Resulting Contract: Through this process, it is the goal of Jackson County to secure a contractor that will provide Chip Seal stone to the Jackson County Department of Transportation.

Resulting Contract Term: One (1) year base contract with one (1), one-year renewal option, if both parties agree, for a total contract period not to exceed two (2) years.

Calendar of Events – Timetable

Bid Release: February 28th 2024
Due Date for Receipt of Questions: March 6th 2024
Questions and Answers Posted: March 8th 2024
Quotes Due by (10:00 a.m./ EST) *: March 13th 2024

*Any response received later than the specified deadline may be disqualified.

This Request for Bids is being made by the Jackson County Department of Transportation. All references contained herein to “county” shall be construed to mean Jackson County. This Request, together with all pages, documents, and attachments contained herein or subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall constitute a contract with Jackson County, subject to the limitations set forth herein and any specific quantities that Jackson County may commit to herein and the successful and most responsible bidder, as determined by Jackson County.

RFB Access:

Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be the bidder’s responsibility to monitor for any addendums or amendments to this solicitation.

Communications and Contacts with Jackson County Personnel:

All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in writing via e-mail to: Jim Couling ( jcouling@mijackson.org For security reasons, you must enable JavaScript to view this E-mail address. ). This is to ensure fair consideration for all interested vendors. The County prohibits communications to or with any other employee at the departmental level during the submission and evaluation period.

[See Attachment]

Publication Date/Time:
2/28/2024 8:30 AM
Closing Date/Time:
3/13/2024 10:00 AM
Related Documents:

Attachment Preview

2400 N. Elm Road, Jackson, Michigan 49201 • Phone: (517) 788-4230 • Fax: (517) 788-4237
____________________________________________________________________________________________
REQUEST FOR BIDS
FOR
CHIP SEAL STONE
BID OPENING:
March 13th, 2024 at 10:15 AM EST
Submit bids by email to jcouling@mijackson.org.
DO NOT submit bids through BidNet.
1
REQUEST FOR BIDS
JACKSON COUNTY DEPARTMENT OF TRANSPORTATION
JACKSON, MICHIGAN
(517) 788-4230
BID SUMMARY
RFB Number: RFB #158
Commodity/Service Being Requested: Chip Seal Stone
Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively award to a
qualified company that has demonstrated their ability for comparable work.
Type of Resulting Contract: Through this process, it is the goal of Jackson County to secure a contractor that will
provide Chip Seal stone to the Jackson County Department of Transportation.
Resulting Contract Term: One (1) year base contract with one (1), one-year renewal option, if both parties agree,
for a total contract period not to exceed two (2) years.
Calendar of Events Timetable
Bid Release:
February 28th 2024
Due Date for Receipt of Questions:
March 6th 2024
Questions and Answers Posted:
March 8th 2024
Quotes Due by (10:00 a.m./ EST) *:
March 13th 2024
*Any response received later than the specified deadline may be disqualified.
This Request for Bids is being made by the Jackson County Department of Transportation. All references contained
herein to “county” shall be construed to mean Jackson County. This Request, together with all pages, documents,
and attachments contained herein or subsequently added or made a part hereof, submitted as a fully and properly
executed bid, shall constitute a contract with Jackson County, subject to the limitations set forth herein and any
specific quantities that Jackson County may commit to herein and the successful and most responsible bidder, as
determined by Jackson County.
RFB Access:
Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet via
Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be the bidder’s
responsibility to monitor for any addendums or amendments to this solicitation.
Communications and Contacts with Jackson County Personnel:
All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in writing via e-mail
to: Jim Couling (jcouling@mijackson.org). This is to ensure fair consideration for all interested vendors. The County
prohibits communications to or with any other employee at the departmental level during the submission and
evaluation period.
2
Section 1.0 SPECIFICATIONS AND SCOPE OF WORK
1.1 INTRODUCTION TO SPECIFICATIONS
Jackson County is seeking bids for chip seal stone to be used on County roads by the Department of
Transportation. We estimate purchasing 3000 tons of chip seal stone in 2024. The length of the proposed
contract will be for a one-year period, from the date of award, with the option to renew for one year if
mutually agreed. Bid prices shall remain firm during the term of this agreement. The most responsive bid
shall include the following specifications and requirements:
1.11 SPECIFICATIONS
All materials shall meet the latest Michigan Department of Transportation (MDOT)
standard specifications for construction. Please furnish the most recent sieve analysis of
the material you are bidding, showing the size and crushed content. Jackson County
reserves the right to inspect and test any material and equipment to be used during the
term of this agreement. Should test results of the product indicate failure to meet the latest
Michigan Department of Transportation (MDOT) Standard Specifications for
Construction, the Contractor may be subject to fees and /or held responsible for clean-up
and removal of the failed product.
1.12.1
Delivery:
Awarded vendor must be able to provide delivery to these locations and delivery lead
times:
1.12.2
1.12.3
1.12.4
1.12.5
Clark Lake Garage
7245 Clark Lake Road
Clark Lake, MI 49234
Jackson Garage
2400 N. Elm Road
Jackson, MI 49201
Henrietta Garage
11750 Bunkerhill Rd.
Pleasant Lake, MI 49272
Parma Garage
2491 N. Parma Road
Parma MI, 49269
3
1.2 PRICE
1.3.1 Pricing as submitted by bidders on Attachment D shall be firm for the first year of
this agreement.
1.3.2
Should the parties agree on an additional one year extension of this agreement, a
price review will be allowed at the beginning of the second year of the contract.
Price adjustments for the firm fixed pricing of supplies indicated on Attachment D
may be allowed for individual items, provided the supplier is able to document price
increases. Increases resulting from the annual adjustment shall be limited by the
percentage increase of the Consumers Price Index, with the maximum increase not
to exceed 5%.
4
Section 2.0 BIDDER INFORMATION AND ACCEPTANCE
1.
The undersigned declares that the Bid Documents, including, without limitation, any RFB Addenda and
Exhibits have been read.
2.
The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in
accordance with the Specifications, Terms & Conditions of the Bid Documents of RFB #158 Chip Seal
Stone.
3.
The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid
including, but not limited to, the requirements under the County Provisions, and that each Bidder who is
awarded a contract shall be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its
Bid, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance
with the intent of the Bid Documents.
4.
The undersigned acknowledges receipt and acceptance of all addenda.
5.
If selected for award, the following certifications will be required before work commences:
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Certification Regarding Nondiscrimination Under Federally and State Assisted Programs
Assurance Regarding Access to Records and Financial Statements
Iran Economic Sanctions Act
6.
The undersigned acknowledges that Bidder will be in good standing in the State of Michigan, with all the
necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all
obligations in connection with this RFB and associated Bid Documents.
7.
It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if
applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they
will make no claim against the County based upon ignorance of conditions or misunderstanding of the
specifications.
8.
Patent indemnity: Vendors who do business with the County shall hold the County of Jackson, its officers,
agents and employees, harmless from liability of a nature or kind, including cost and expenses, for
infringement or use of any patent, copyright or other proprietary right, secret process, patented or
unpatented invention, article or appliance furnished or used in connection with the contract or purchase
order.
9.
Insurance certificates are not required at the time of submission. However, if awarded, the Contractor
agrees to meet the minimum insurance requirements posted in the terms and conditions. This
documentation must be provided to the County, prior to award, and shall include an insurance certificate
and additional insured certificate, naming the County of Jackson, which meets the minimum insurance
requirements, as stated in the terms and conditions.
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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