Invitation For Quote NO. 251-20-281
1551 Rock Quarry Rd
Raleigh, NC 27610
Refer ALL Inquiries to: Kris Adams
Telephone No: 919-588-3457
Email all quotes to email@example.com
Quote Due Date/Time: December 18, 2019 2:00 PM ET.
Contract Type: Open Market
Commodity: Replacement Stage Curtains (Ligon MS)
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL
NOTICE TO BIDDERS
Quotes, subject to the conditions made a part hereof, will be received via email until 2:00 p.m. Wednesday, December 18,
In compliance with this Invitation for Quote, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time
specified herein. By executing this quote, I certify that this quote is submitted competitively and without collusion (G.S.
143-54), that none of our officers, directors, or owners of an unincorporated business entity has been convicted of any
violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934
(G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I
Failure to execute/sign quote prior to submittal shall render quote invalid. Late quotes are not acceptable.
FEDERAL ID OR SOCIAL SECURITY NO.
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TELEPHONE NUMBER: TOLL FREE TEL. NO
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
Offer valid for 45 days from date of quote receipt unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
DELIVER VIA EMAIL TO: Kris Adams
QUOTE NO. 251-20-281
Wake County Public School System
1551 Rock Quarry Road
Raleigh NC 27610-4145
PURPOSE AND BACKGROUND
The Wake County Public School System (WCPSS) is the nation’s sixteenth largest school
district and the largest in the state of North Carolina. With 112 elementary schools, 38 middle
schools, 28 high schools and 5 special schools, we serve over 160,000 students.
Please provide a quote for the following items in the template below. This request is brand specific to
match existing curtains. This will be a purchase and install. You must include all installation
cost in your quote. Product must meet NFPA 701 Class “A” fire rating. All materials must
be treated to be flame resistant or are permanently flame resistant. To obtain curtain
measurements you must attend a mandatory site visit which will be held on December
12, at 11:00 AM at the school address below. To confirm attendance at the site visit
please contact Kris Adams at firstname.lastname@example.org. In order to submit a quote vendor
must attend the mandatory site visit. Unit prices must include all applicable shipping
charges for quote to be valid. Pricing shall not include tax which will be billed as a separate item.
WCPSS reserves the right to award line by line or to the overall lowest bidder. These items will be
shipping F.O.B. to Ligon Middle School, 706 E Lenoir Street, Raleigh, NC 27601.
1 Lot of curtains to replace existing. Front
Valance and curtain in 25 oz Charisma
Inherently Flame Resistant Polyester
Borders, legs and travelers in 15 oz
Ovation, Inherently Flame Resistant
Polyester Cyclorama to be seamless
natural FR Muslin.
1 Installation and Labor
Please state: (Date of delivery must be included)
Customer Reference Template
Vendors shall provide at least three references, for similar size and scope projects, for which comparable
services and supplies have been provided.
Contract Start Date
Contract End Date
Contact Person Title
Name of Organization
Annual Contract Value
Contract Start Date
Contract End Date
Contract Start Date
Contract End Date
Contact Person Title
Contact Person Email
Contact Person Title
WCPSS Purchasing Department Ethics Policy and Standards of Conduct
All purchasing department employee conducting business transactions on the behalf of the Wake County Public School
System hold positions of public trust which dictates that their actions be governed by the highest standards of personal and
business conduct. Each employee must exhibit the highest standards of honesty, integrity, and fairness when engaging in
any activity concerning the school system, particularly in relationships with vendors, suppliers, the public and other
Employees shall perform their jobs in a competent and ethical manner without violating the public trust or applicable law,
policies, and regulations.
Conflict of Interest:
The following acts are deemed by state law and/or the Board of Education to be in conflict with the interests of the Wake
County Public School System.
1. An employee shall not, for personal financial gain, solicit or sell or have any pecuniary (financial) interest in the supplying
of any goods, wares, merchandise materials, supplies, services, or equipment to the Wake County Public School System.
Approved extended employment shall not be a violation of this.
2. An employee shall not, for personal financial gain, solicit or sell or have any pecuniary (financial) interest in the sale of
any goods, wares, merchandise, materials, supplies, equipment, or services to students or employees of this school system
at school, on school premises, or any Wake County Public School System facility.
3. An employee shall not act as an agent for any manufacturer, merchant, dealer, publisher, or author seeking to sell any
goods, wares, merchandise, materials, supplies, services, or equipment to the Wake County Public School System.
4. An employee shall not receive or accept any gift, reward, gratuity, or other compensation from any manufacturer,
merchant, dealer, publisher, or author for influencing or recommending to the school system or any school that it use a
seller’s goods, wares, merchandise, materials, supplies, services, or equipment.
An employee shall not use for personal financial gain, any school facilities, supplies, equipment, or student labor (student
labor during regular school hours), in the manufacture, creation, or repair of any goods, wares, or merchandise for sale, or
for the providing of services to the general public. However, this provision shall not prohibit the renting of school facilities to
school employees in accordance with Community Schools’ policies and regulations. 6. Except as allowed by state law
(N.C.G.S. §§14-234, 143-58.1), no employee shall use the powers, policies, and procedures of the State’s Division of
Purchase and Contract or the school system’s Purchasing Division to purchase or procure any property or service for private
use or benefit.
No employee shall approve any contract with or purchase any goods or services from any immediate family member without
disclosure to and approval of the Chief Business Officer. In addition, no employee shall recommend the employment of or
directly supervise or evaluate any immediate family member without disclosure to and approval of the Assistant
Superintendent of Human Resources. Immediate family includes employee’s spouse, parents, children, stepchildren,
brothers, sisters, mother-in-law, father-in-law, sons-in-law, daughters- in-law, brothers-in-law, and sisters-in-law. In addition,
for the purpose of this regulation, anyone living in the same household with the employee is considered a member of the
Gifts to Employees:
School system employees shall not accept any gifts except token gifts of insubstantial value. School system employees
shall not accept any gift, reward, gratuity, or other compensation from any manufacturer, merchant, dealer, publisher, or
author for the purpose of influencing or recommending to the school system or any school the use of a seller’s goods, wares,
merchandise, materials, supplies, services, or equipment. Refer to Policy: 3243/4243
TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO VENDORS: WCPSS objects to and reserves the right to reject any additional terms and conditions submitted with an
Offeror’s response. This applies to any language appearing in or attached to the document as part of the Offeror’s response. By
execution and delivery of this Request for Proposal and response(s), the Offeror agrees that any additional terms and conditions,
whether submitted purposely or inadvertently, shall have no force or effect, unless specifically accepted in writing by WCPSS. The
Offeror shall identify on a separate document any additional terms and conditions that are submitted with the Offeror’s response.
BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of
time based on estimated quantities only.
OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) special
terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be valid for 45
days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall
be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested in the spaces provided in this
document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature and/or
complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy this
provision. Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with
recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more
durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products or
packaging they offer which have recycled content and that are recyclable.
10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser
named on the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this document
shall be made only by written addendum from WCPSS Purchasing Department. The bidder is cautioned that the requirements of
this bid can be altered only by written addendum and that verbal communications from whatever source are of no effect.
11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and, unless
otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the
other is obviously correct, the incorrect price will be disregarded.
12. REFERENCES: WCPSS reserves the right to require a list of users of the exact item offered. WCPSS may contact these users to
determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and
best bid most advantageous to WCPSS as determined upon consideration of such factors as: prices offered; the quality of the
articles offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the specifications
and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or
dates of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question.
Unless otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or group of items on a multi-
item bid. WCPSS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS, WCPSS reserves the right
to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where more than one