REPLACEMENT PARTS & LABOR FOR MULTI-STACK CHILLERS

Agency: State Government of Rhode Island
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: May 13, 2021
Due Date: Jun 3, 2021
Solicitation No: 101023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Info Opening Time Solicitation Number Solicitation Status Bid Title Posting Group Posting Entity Contact Person Contact Phone
06/03/2021
1:00 PM
101023 Active(Scheduled) REPLACEMENT PARTS & LABOR FOR MULTI-STACK CHILLERS Quasi-Public University of Rhode Island PURCHASING 4018742171

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BID/PROPOSAL
COMMODITY: REPLACEMENT PARTS & LABOR FOR MULTI-STACK CHILLERS
FORMAL BID NO.
PUBLIC BID NO.
101023
BIDS ARE TO BE RECEIVED IN URI PURCHASING DEPARTMENT BY: DATE: 6/3/2021
BUYER: XENIYA JONES/dz
Xeniya Digitally signed
by Xeniya Jones
Jones Date: 2021.05.13
09:32:39 -04'00'
PRE-BID/PROPOSAL CONFERENCE:
LOCATION:
MANDATORY:
SURETY REQUIRED: YES:
DATE:
YES:
TIME:
NO:
DATE: 5/13/2021
TIME:
NO:
1:00 PM
Eastern Time
X
Questions concerning this solicitation must be received by:
DATE: 5/25/2021
TIME:
Questions are to be submitted in a Microsoft Word document to: URIPurchasing@uri.edu
Please reference the Bid Number on all correspondence. Questions received, if any, will be posted on the internet as an
addendum to the bid. It is the responsibility of all intrested parties to download this information.
For Bid Solicitation Information visit: http://web.uri.edu/purchasing/bid-information/
12:00 PM
STATEMENT REGARDING COVID-19
Effective immediately, we are suspending all in-person public bid openings until further notice.
Public Bid responses will be publicly read via Webex video conferencing. To participate in the bid opening, please visit the
following site at the scheduled bid opening date and time:
* URL: https://univofri.webex.com/meet/uripurchasing
No offer will be considered that is not accompanied by the attached
University of Rhode Island Bidder Certification Form/Contract Offer
completed and signed by the offeror.
COMPANY NAME:
STREET AND NUMBER:
CITY, STATE & ZIP CODE:
Print Name and Title
Telephone Number/Facsimile Number
Signature
Date
E-mail address
THIS BID WILL NOT BE HONORED UNLESS SIGNED
University of Rhode Island Bidder Certification Form
ALL OFFERS ARE SUBJECT TO THE REQUIREMENTS, PROVISIONS AND PROCEDURES CONTAINED IN THIS CERTIFICATION FORM. Offerors are
expected to read, sign and comply with all requirements. Failure to do so may be grounds for disqualification of the offer contained herein.
Rules for Submitting Offers
This Certification Form must be attached in its entirety to the front of the offer and shall be considered an integral part of each offer made by a
vendor to enter into a contract with the University of Rhode Island. As such, submittal of the entire Bidder Certification Form, signed by a duly
authorized representative of the offeror attesting that he/she (1) has read and agrees to comply with the requirements set forth herein and (2)
to the accuracy of the information provided and the offer extended, is a mandatory part of any contract award.
To assure that offers are considered on time, each offer must be submitted with the specific Bid/RFP/LOI number, date and time of opening
marked in the upper left hand corner of the envelope. Each bid/offer must be submitted in separate sealed envelopes.
A complete signed (in ink) offer package must be delivered to the University of Rhode Island Purchasing Office by the time and date specified
for the opening of responses in a sealed envelope.
Bid responses must be submitted on the URI bid solicitation forms provided, indicating brand and part numbers of items offered, as
appropriate. Bidders must submit detailed cuts and specs on items offered as equivalent to brands requested WITH THE OFFER. Bidders must
be able to submit samples if requested.
Documents misdirected to other State or University locations or which are not present in the University of Rhode Island Purchasing Office at
the time of opening for whatever cause will be deemed to be late and will not be considered. For the purposes of this requirement, the official
time and date shall be that of the time clock in the reception area of the University of Rhode Island Purchasing Office. Postmarks shall not be
considered proof of timely submission.
RIVIP SOLICITATIONS. To assure maximum access opportunities for users, public bid solicitations shall be posted on the RIVIP for a minimum of
seven days and no amendments shall be made within the last five days before the date an offer is due. Except when access to the Web Site has
been severely curtailed and it is determined by the Purchasing Agent that special circumstances preclude extending a solicitation due date,
requests to mail or fax hard copies of solicitations will not be honored.
PRICING. Offers are irrevocable for sixty (60) days from the opening date (or such other extended period set forth in the solicitation), and may
not be withdrawn, except with the express permission of the University Purchasing Agent. All pricing will be considered to be firm and fixed
unless otherwise indicated. The University of Rhode Island is exempt from Federal excise taxes and State Sales and Use Taxes. Such taxes shall
not be included in the bid price.
PRICES QUOTED ARE FOB DESTINATION.
DELIVERY and PRODUCT QUALITY. All offers must define delivery dates for all items; if no delivery date is specified, it is assumed that
immediate delivery from stock will be made. The contractor will be responsible for delivery of materials in first class condition. Rejected
materials will be at the vendor’s expense.
PREVAILING WAGE, OSHA SAFETY TRAINING and APPRENTICESHIP REQUIREMENTS. Bidders must comply with the provisions of the Rhode
Island labor laws, including R.I. Gen. Laws §§ 37-13-1 et seq. and occupational safety laws, including R.I. Gen. Laws §§ 28-20-1 et seq. These
laws mandate for public works construction projects the payment of prevailing wage rates, the implementation and maintenance of
occupational safety standards, and for projects with a minimum value of $1 Million, the employment of apprentices. The successful Bidder
must submit certifications of compliance with these laws from each of its subcontractors prior to their commencement of any work. Prevailing
wage rates, apprenticeship requirements, and other workforce and safety regulations are accessible at www.dlt.ri.gov.
PUBLIC RECORDS. Offerors are advised that all materials submitted to the University for consideration in response to this solicitation will be
considered without exception to be Public Records pursuant to Title 38 Chapter 2 of the Rhode Island General Laws, and will be released for
inspection immediately upon request once an award has been made. Offerors are encouraged to attend public bid/RFP openings to obtain
information; however, bid/RFP response summaries may be reviewed after award(s) have been made by visiting the Rhode Island Vendor
Information Program (RIVIP) at www.purchasing.ri.gov > Solicitation Opportunities > Other Solicitation Opportunities. Telephone requests for
results will not be honored. Written requests for results will only be honored if the information is not available on the RIVIP.
Award will be made the to the responsive and responsible offeror quoting the lowest net price in accordance with specifications, for any
individual item(s), for major groupings of items, or for all items listed, at the University’s sole option.
Revised: 4/28/20
Page 1 of 4
BID SURETY. Where bid surety is required, bidder must furnish a bid bond or certified check for 5% of the bid total with the bid, or for such
other amount as may be specified. Bids submitted without a required bid surety will not be considered.
SPECIFICATIONS. Unless specified “no substitute”, product offerings equivalent in quality and performance will be considered (at the sole
option of the University) on the condition that the offer is accompanied by detailed product specifications. Offers which fail to include alternate
specifications may be deemed nonresponsive.
VENDOR AUTHORIZATION TO PROCEED. When a purchase order, change order, contract/agreement or contract/agreement amendment is
issued by the University of Rhode Island, no claim for payment for services rendered or goods delivered contrary to or in excess of the contract
terms and scope shall be considered valid unless the vendor has obtained a written change order or contract amendment issued by the
University of Rhode Island Purchasing Office PRIOR to delivery.
Any offer, whether in response to a solicitation for proposals or bids, or made without a solicitation, which is accepted in the form of an order
OR pricing agreement made in writing by the University of Rhode Island Purchasing Office, shall be considered a binding contract.
REGULATIONS, GENERAL TERMS AND CONDITIONS GOVERNING STATE AND THE UNIVERSITY OF RHODE ISLAND CONTRACTS. This solicitation
and any contract or purchase order arising from it are issued in accordance with the specific requirements described herein, and the State’s
Purchasing Laws and Regulations and other applicable State Laws and Regulations, including the Board of Governors for Higher Education
Regulations and General Terms and Conditions of Purchase. The Regulations and General Terms and Conditions are incorporated into all
University of Rhode Island contracts and can be viewed at: https://web.uri.edu/purchasing/files/BOGREG.pdf and www.ridop.ri.gov .
EQUAL EMPLOYMENT OPPORTUNITY. Compliance certificate and agreement procedures will apply to all awards for supplies or services valued
at $10,000 or more. Minority Business Enterprise policies and procedures, including subcontracting opportunities as described in Title 37
Chapter 14.1 of the Rhode Island General Laws also apply.
PERFORMANCE BONDS. Where indicated, successful bidder must furnish a 100% performance bond and labor and payment bond for contracts
subject to Title 37 Chapters 12 and 13 of the Rhode Island General Laws. All bonds must be furnished by a surety company authorized to
conduct business in the State of Rhode Island. Performance bonds must be submitted within 21 calendar days of the issuance of a tentative
notice of award.
DEFAULT and NON‐COMPLIANCE Default and/or non‐compliance with the requirements and any other aspects of the award may result in
withholding of payment(s), contract termination, debarment, suspension, or any other remedy necessary that is in the best interest of the
state/University of Rhode Island.
COMPLIANCE Vendor must comply with all applicable federal, state and local laws, regulations and ordinances.
SPRINKLER IMPAIRMENT AND HOT WORK. The Contractor agrees to comply with the practices of the State’s Insurance carrier for sprinkler
impairment and hot work. Prior to performing any work, the Contractor shall obtain the necessary information for compliance from the Risk
Management Office at the Department of Administration or the Risk Management Office at the University of Rhode Island.
Each bid proposal for a public works project must include a “public copy” to be available for public inspection upon the opening of bids. Bid
Proposals that do not include a copy for public inspection will be deemed nonresponsive.
For further information on how to comply with this statutory requirement, see R.I. Gen. Laws §§ 37-2-18(b) and (j). Also see State of Rhode
Island Procurement Regulation 5.11 at https://www.ridop.ri.gov/rules-regulations/
Revised: 4/28/20
Page 2 of 4
SECTION 2 - DISCLOSURES
ALL CONTRACT AWARDS ARE SUBJECT TO THE FOLLOWING DISCLOSURES & CERTIFICATIONS
Offerors must respond to every disclosure statement. A person authorized to enter into contracts must sign the offer and attest to the accuracy
of all statements.
Indicate Yes (Y) or No (N):
____1 State whether your company, or any owner, stockholder, officer, director, member, partner, or principal thereof, or any subsidiary or
affiliated company, has been subject to suspension or debarment by any federal, state, or municipal government agency, or the subject of
criminal prosecution, or convicted of a criminal offense with the previous five (5) years. If Yes, then provide details below.
____2 State whether your company, or any owner, stockholder, officer, director, member, partner, or principal thereof, or any subsidiary or
affiliated company, has had any contracts with a federal, state or municipal government agency terminated for any reason within the previous
five (5) years. If Yes, then provide details below.
____3 State whether your company or any owner, stockholder, officer, director, member, partner, or principal thereof, or any subsidiary or
affiliated company, has been fined more than $5000 for violation(s) of Rhode Island environmental laws by the Rhode Island Department of
Environmental Management within the previous five (5) years. If Yes, then provide details below.
____4 State whether any officer, director, manager, stockholder, member, partner, or other owner or principal of the Bidder is serving or has
served within the past two calendar years as either an appointed or elected official of any state governmental authority or quasi-public
corporation, including without limitation, any entity created as a legislative body or public or state agency by the general assembly or
constitution of this state. If Yes, then provide details below.
IF YOU HAVE ANSWERED “YES” TO QUESTIONS #1 – 4 PROVIDE DETAILS/EXPLANATION IN AN ATTACHED STATEMENT. INCOMPLETE
CERTIFICATION FORMS SHALL BE GROUNDS FOR DISQUALIFICATION OF OFFER.
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
SECTION 3 - OWNERSHIP DISCLOSURE
Vendors must provide all relevant information. Bid proposals submitted without a complete response may be deemed nonresponsive.
If the company is publicly held, the vendor may provide owner information about only those stockholders, members, partners, or other owners
that hold at least 10% of the record or beneficial equity interests of the vendor; otherwise, complete ownership disclosure is required.
List each officer, director, manager, stockholder, member, partner, or other owner or principle of the Bidder, and each intermediate parent
company and the ultimate parent company of the Bidder. For each individual, provide his or her name, business address, principal occupation,
position with the Vendor, and the percentage of ownership, if any, he or she holds in the Vendor, and each intermediate parent company and
the ultimate parent company of the Vendor.
_____________________________________________________________________________________________________________________
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_____________________________________________________________________________________________________________________
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_____________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________
Revised: 4/28/20
Page 3 of 4
SECTION 4 - CERTIFICATIONS
Bidders must respond to every statement. Bid proposals submitted without a complete response may be deemed nonresponsive.
Indicate “Y” (Yes) or “N” (No), and if “No,” provide details below.
THE VENDOR CERTIFIES THAT:
____1 I/we certify that I/we will immediately disclose, in writing, to the University Purchasing Agent any potential conflict of interest which
may occur during the course of the engagement authorized pursuant to this contract.
____2 I/we acknowledge that, in accordance with (1) Chapter §37‐2‐54(c) of the Rhode Island General Laws “no purchase or contract shall be
binding on the state or any agency thereof unless approved by the Department [of Administration] or made under general regulations which
the Chief Purchasing Officer may prescribe,” and (2) RIGL section §37‐2‐7(16) which identifies the URI Board of Trustees as a public agency and
gives binding contractual authority to the University Purchasing Agent, including change orders and other types of contracts and under State
Purchasing Regulation 8.2.B any alleged oral agreement or arrangements made by a bidder or contractor with any agency or an employee of
the University of Rhode Island may be disregarded and shall not be binding on the University of Rhode Island.
____3 I/we certify that I or my/our firm possesses all licenses required by Federal and State laws and regulations as they pertain to the
requirements of the solicitation and offer made herein and shall maintain such required license(s) during the entire course of the contract
resulting from the offer contained herein and, should my/our license lapse or be suspended, I/we shall immediately inform the University of
Rhode Island Purchasing Agent in writing of such circumstance.
____4 I/we certify that I/we will maintain required insurance during the entire course of the contract resulting from the offer contained herein
and, should my/our insurance lapse or be suspended, I/we shall immediately inform the University of Rhode Island Purchasing Agent in writing
of such circumstance.
____5 I/we certify that I/we understand that falsification of any information herein or failure to notify the University of Rhode Island
Purchasing Agent as certified herein may be grounds for suspension, debarment and/or prosecution for fraud.
____6 I/we acknowledge that the provisions and procedures set forth in this form apply to any contract arising from this offer.
____7 I/we acknowledge that I/we understand the State’s Purchasing Laws (§37‐2 of the General Laws of Rhode Island) and Purchasing
Regulations and General Terms and Conditions available at the Rhode Island Division of Purchases Website ( https://www.ridop.ri.gov/rules-
regulations/ ) and the Board of Governors Regulations on the URI Purchasing Website ( https://web.uri.edu/purchasing/files/BOGREG.pdf )
apply as the governing conditions for any contract or purchase order I/we may receive from the University of Rhode Island, including the offer
contained herein.
____8 I/we certify that the bidder: (i) is not identified on the General Treasurer’s list, created pursuant to R.I. Gen. Laws § 37-2.5-3, as a person
or entity engaging in investment activities in Iran described in § 37-2.5-2(b); and (ii) is not engaging in any such investment activities in Iran.
____9 If the product is subject to Department of Commerce Export Administration Regulations (EAR) or International Traffic in Arms
Regulations (ITAR), please provide the Export Control Classification Number (ECCN) or the US Munitions List (USML)
Category:____________________________
____10 I/we certify that the above information is correct and complete.
IF YOU ARE UNABLE TO CERTIFY YES TO QUESTIONS #1 – 8 and 10 OF THE FOREGOING, PROVIDE DETAILS/EXPLANATION IN AN ATTACHED
STATEMENT. INCOMPLETE CERTIFICATION FORMS SHALL BE GROUNDS FOR DISQUALIFICATION OF OFFER.
Signature below commits vendor to the attached offer and certifies (1) that the offer has taken into account all solicitation amendments
where applicable, (2) that the above statements and information are accurate and that vendor understands and has complied with the
requirements set forth herein.
Vendor/Company Name;_______________________________________________________________________________________
Vendor’s Signature:____________________________________________Bid Number:__________________Date:_______________
(Person Authorized to enter into contracts; signature must be in ink)
(if applicable)
_____________________________________________________________________________________________
Print Name and Title of Company official signing offer
Revised: 4/28/20
Page 4 of 4

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