Replacement of UNH Police Department Radio Infrastructure

Agency: University of New Hampshire
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
Posted Date: Jan 10, 2020
Due Date: Feb 6, 2020
Solicitation No: 202019191
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USNH on behalf of UNH PD is soliciting replacement of current radio infrastructure to include primary police channel (Channel 1), and secondary police channel (Channel 2)
1/10/2020 12:00 AM EST
2/6/2020 12:00 PM EST

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Replacement of UNH Police Department Radio Infrastructure
USNH on behalf of UNH PD is soliciting replacement of current radio infrastructure to include primary police channel
(Channel 1), and secondary police channel (Channel 2)
1/10/2020 12:00 AM EST
2/6/2020 12:00 PM EST
Request for Bid
US Dollar
Sealed Until 2/6/2020 12:00 PM EST
Deb O'Neil
Commodity Codes
None Added
10 January 2020
Request for Solicitation. This is not an order.
This is a Request for Solicitation. Attachments and addenda are posted separately in Buyer Attachments as issued. Questions
and answers will be submitted on the Q&A Board under Tools. It is the firm’s responsibility to ensure that the entire
solicitation package and links are reviewed prior to submittal of a response. Firms are encouraged to check UShopNH
frequently for any changes prior to the due date and time.
The University of New Hampshire (USNH or Owner) reserves the right to reject any or all proposals and to waive any
formalities in the solicitation process.
Campus Information
USNH is comprised of four distinct institutions, the Granite State College, Keene State College, Plymouth State University and
the University of New Hampshire. It is the expectation of USNH, that the pricing provided in any proposal and the resulting
agreement is applicable to all institutions of the University System of New Hampshire.
Please visit the following links for detailed information relative to all University System of New Hampshire institutions:
University System of New Hampshire
Granite State College
Keene State College
Plymouth State University
University of New Hampshire
New Hampshire College and University Council
USNH is a member of the New Hampshire College and University Council (NHCUC) As part of the
NHCUC strategic mission to advance public and private higher education in the state through collaborative efforts between
member colleges and universities, USNH desires that the pricing of any agreement resulting from this solicitation be accessible
to all member institutions of the NHCUC.
Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A
Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the issuance of an award the
evaluation committee shall treat all proposals received as confidential. After the issuance of an award all proposals shall
be public records. If no award is issued and the solicitation is cancelled without intention of reissuance, all proposals
shall be public at the time of cancellation. If no award is issued and USNH intends to reissue the solicitation, all
proposals shall be confidential until the award is issued, or the subsequent solicitation is cancelled without intention of
Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the working papers and any other
records of the discussions or deliberations of the evaluation committee or any of its members shall be treated as
confidential and entitled to either or both of the specific exemptions from public access provided for in RSA 91-A:5,
VIII and IX.
Applying labels to documents such as “confidential” will not keep them from becoming public records as described in
the preceding paragraphs or otherwise affect the application and operation of the New Hampshire Right to Know Law,
RSA 91-A.
The content of the evaluation committee’s working papers and discussions relating to proposals will be considered confidential.
Sustainability Statement
USNH strives to conduct business in a sustainable manner that balances economic priorities with environmental health and
social impact and prefers do business with companies that share our commitment to sustainability and w10ilJlapnauratrny e2r02w0 ith us to
further sustainability objectives. USNH endeavors to minimize the adverse life cycle effects of the products and services it
utilizes, preferring to purchase items with recognized certifications and/or attributes, e.g. Energy Star™, FSC, Safer Choice and
Fair Trade. Please include as part of your proposal, pertinent information in reference to any sustainable practices and products.
These programs or policies can be, but are not limited to, reducing, reusing and recycling resources, disposal of organic and
other solid waste, conservation efforts in regard to transportation, energy and water, disposal of hazardous waste, and/or giving
back to the community.
General Instructions
In order to participate in the Sourcing Event, suppliers must create an account and login credentials. Successful bidders
will be invited to provide full company and tax profile information in order to complete the registration process, using
the login credentials previously established.
Communication regarding this solicitation between firms and USNH personnel and/or evaluation committee
members is prohibited, unless previously authorized by the Owner’s Agent or designee. Failure to comply may
result in disqualification.
Oral information provided by the evaluation committee or any other USNH personnel will not alter or change this
solicitation. Changes to the solicitation will be documented by addendum.
Revisions, Amendments, and Cancellation: The university/college may extend the deadline date for submissions
if, in the university’s/college’s opinion, any revisions or amendments to this solicitation make this necessary.
The university/college may also cancel this solicitation, in whole or in part, or reject all submissions when this
action is deemed to be in the best interest of the university/college.
Submission packages should be prepared simply and economically, providing a straightforward, concise
description of the respondent’s ability to fulfill the requirements of this solicitation.
Responses shall be transmitted electronically through UShopNH. The Event will close automatically at
the due date and time. Each respondent is solely responsible for the timely submission of its response.
Late submittals will not be accepted.
The university/college reserves the right to accept or reject any or all submissions received as a result of this
solicitation, to waive minor irregularities, or to negotiate with any respondent, in any manner necessary, to serve
the best interests of the university/college.
USNH reserves the right to request clarification of any aspect of materials received or to request further
information as might be required to adequately evaluate credentials and qualifications.
Any costs incurred by the respondent in preparing and submitting a response to this solicitation will be
the sole responsibility of the respondent and will not be reimbursed by the university/college.
USNH considers all terms and conditions, and insurance requirements, to be accepted unconditionally by
a Firm unless written exceptions are made to specific clauses of this solicitation when submitting a
response. Such exceptions may, however, be used as a basis for rejection of a response.
Each submission will be reviewed to determine its completeness prior to actual evaluation. Failure to
provide or adequately address all categories of information requested, may result in rejection of the
Firm’s response.
Informational Meetings
The solicitation process may include informational meetings (see Event Timeline in the Description section for requirement).
If a mandatory site inspection or meeting is required, proposals from Firms that did not attend will not be considered.
Respondent’s Inquiries
Questions and inquiries concerning this solicitation shall be submitted through the UShopNH Event Q&A Board. Oral questions
or responses will not be recognized as confirmed information.
All addenda will be posted in UShopNH under Buyer Attachments. It is the responsibility of the firm to check UShopNH prior
to the due date to verify receipt of all information and required documentation.
Bid Opening
Bid responses will be opened by USNH Procurement Services at the time and date indicated. Preliminary results will be posted
to the USNH Procurement Services web site, generally within three (3) days following the bid opening.
Any bid may be withdrawn prior to the time established for the opening of bids by withdrawing through UShopNH. The Owner
will not accept any written requests to withdraw.
10 January 2020
All bids shall remain in full force and effect for a bid acceptance period of not less than thirty (30) calendar days following the
date for opening of bids. Any bid withdrawn during the bid acceptance period shall result in forfeiture of the respective
Bidder’s bid security.
Respondents List or Summary of Solicitation Results
Respondents list or bid summary are available on the USNH Procurement Services web page: Bid Results. Results are
generally made available within three (3) business days after the due date. Time frame may vary depending on the complexity
and number of responses. Participants in the solicitation will also be able to track the status of the solicitation in UShopNH.
USNH Terms and Conditions
Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and Conditions. Supplier
understands that payments under any resulting Agreement may be subject to the withholding requirements of Section 3402(t) of
the Internal Revenue Code.
Insurance Requirements
USNH insurance requirements are available on the USNH Procurement Services web page under Other Forms: USNH
Insurance Requirements Within ten (10) business days after the Owner delivers a Notice of Acceptance, Agreement or Purchase
Order, or prior to beginning work on campus, whichever is sooner, the successful Firm shall deliver to the Owner the Certificate
of Insurance as specified in the USNH Insurance Requirements. Insurance requirements for construction related events can be
found under Construction Forms in the USNH General Conditions of the Contract for Construction, Section 00700 (Rev
Inclement Weather Policy:
It is at individual campus discretion to declare curtailed operations when the most severe weather conditions are expected or
experienced. Any events, including site walks and bid openings, scheduled for a day and time when curtailed operations are
declared will be postponed until the next business day, at the same time as originally scheduled, or as otherwise indicated by
Amendment. Contractors working in occupied buildings on any USNH campus will be required to observe curtailed operations
when declared. Projects which are separated from campus operations by fencing and where the contractor’s, and sub-
contractors’ work force are within the fencing (i.e., the contractor “owns” the job site) will be exempt from this requirement.
This policy will be in effect for campus events and those scheduled to occur at the University System of New Hampshire (5
Chenell Drive, Suite 301, Concord, NH 03301-8503).
Curtailed operations status information is available as follows:
GSC/USNH Local television and radio stations
Alert/Storm line (603)535-3535
Storm Hotline (603)862-0000
Event Timeline (subject to change)
Solicitation Release
Mandatory Informational Meeting 01/17/2020 at 1:00 p.m.
Deadline for Written Questions 01/24/2020 at 12:00 p.m.
Response to Questions by
Submittals Due
02/06/2020 at 12:00 p.m.
Award Decision by
Week of 02/10/2020
Contract Signed/Effective
As Soon As Possible Upon Award
Holiday Closing
01/20/2020 (Martin Luther King Day)
Mandatory Informational Meeting Location
10 January 2020
UNH Police Department (Station Conference Room)
18 Waterworks Rd
Durham, NH 03824
10 January 2020

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