Replace Basement Waste Piping and Repair Sanitary Sewer

Agency: San Antonio Housing Authority
State: Texas
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Dec 2, 2019
Due Date: Dec 10, 2019
Solicitation No: 1911-914-68-4980
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Due date/Time Location Bid Name Bid Number
12-10-2019
2:00 p.m.
Procurement Div.
818 S. Flores
Replace Basement Waste Piping and Repair Sanitary Sewer 1911-914-68-4980

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818 S. FLORES ST. SAN ANTONIO, TEXAS 78204  www.saha.org
Procurement Department
QUICK QUOTE
For
Replace Basement Waste Piping and Repair Sanitary
Sewer
For
HOUSING AUTHORITY OF THE
CITY OF SAN ANTONIO, TEXAS
AND
AFFILIATED ENTITIES
Date Issued December 2, 2019
Quick Quote # 1911-914-68-4980
Closes: December 10, 2019 at 2:00 PM
Prepared by:
Department of Procurement
of the
San Antonio Housing Authority
818 South Flores Street
San Antonio, Texas 78204
President and CEO....………………….…….. David Nisivoccia
Rev 1 02/04/13
Quick Quote NO. 1911-914-68-4980 Replace Basement Waste Piping and Repair Sanitary Sewer
1.0 The Housing Authority of the City of San Antonio, Texas and its affiliated entities
(the San Antonio Housing Authority or SAHA”) hereby invites independent
Contractors to submit bids for the replacement of specified waste piping and
repairs to the sanitary sewer system in the basement of the Victoria Plaza
Apartment Building.
2.0 SAN ANTONIO HOUSING AUTHORITY (SAHA) CONTACT: All questions or
request for documents pertaining to this solicitation shall be addressed to
Charles Bode, Asst. Director of Procurement, telephone 210-477-6703, fax 210-
477-6703 or e-mail at charles_bode@saha.org.
3.0 APPLICABILITY: By submitting a bid, the bidder is agreeing to abide by all terms
and conditions listed herein, including those terms and conditions within HUD
Handbook 7460.8 REV 2, Procurement Handbook for Public Housing Agencies,
dated 2/2007and HUD Table 5.1, Mandatory Contract Clauses for Small Purchases
Other Than Construction and if attached; HUD 5370EZ, Davis Bacon or HUD Wage
Decision.
4.0
SAHA’s RESERVATION OF RIGHTS: SAHA reserves the right to:
4.1 Reject any or all bids, to waive any informalities in the solicitation process,
or to terminate the solicitation process at any time, if deemed by SAHA to
be in its best interest.
4.2 Terminate a contract awarded pursuant to this solicitation at any time for
its convenience upon delivery of a 30-day written notice.
4.3 Determine the days, hours and locations that the successful bidder shall
provide the items or services called for in this solicitation.
4.4 Reject and not consider any bid that does not, in the opinion of SAHA,
meet the requirements of this solicitation, including but not necessarily
limited to incomplete bids and/or bids offering alternate (not including “or
equal” items) or non-requested items or services.
4.5 SAHA reserves the right to:
4.5.1 To make an award to the same bidder (aggregate) for all items; or,
4.5.2 To make an award to multiple bidders for the same or different items.
5.0 BIDDER’S RESPONSIBILITY: Each bidder shall carefully review and comply with
all instructions provided herein, or provided within any named attachments or
addenda.
6.0 DEADLINE: Bids are due at the time and date posted herein. SAHA reserves the
right to extend the posted deadline at any time prior to the deadline.
Equal Housing Opportunity  Equal Opportunity Employer
Rev 1 06/15/20
Quick Quote NO. 1911-914-68-4980 Replace Basement Waste Piping and Repair Sanitary Sewer
7.0 QUESTIONS: All questions or request for information concerning this solicitation must
be submitted in writing three (3) days prior to the closing deadline.
8.0 HOLD PRICES/NON-ESCALATION: By submitting a bid, the bidder agrees to "hold" or
not increase the bid prices for a minimum period of ninety (90) days. Quantities listed in
this solicitation are for the purpose of determining best pricing per line item. Contractor
shall field verify all quantities and dimensions.
9.0 METHOD OF AWARD: SAHA may, at its sole discretion, procure the applicable goods
or services by issuance of a PO or execution of a contract. By submitting a bid, the
successful proposer agrees to accept the PO or execute the contract.
10.0
FEES and FORMS:
10.1 FEE: All fees are all-inclusive of all related costs that a proposer will incur to
provide the noted goods or services in compliance with this solicitation, including, but
not limited to: employee wages and benefits, clerical support, travel and lodging,
overhead, profit, licensing, insurance, materials, supplies, tools, equipment, long
distance telephone calls, document copying and motor vehicle fuel, all costs shall be
fully burdened.
10.2 FORMS: Bids shall be submitted utilizing the bid/fee forms included herein.
Submission on forms other than the SAHA forms may result in disqualification of the
response. Any bidder attached or included Terms and Conditions (Ts & Cs) are subject
to acceptance by SAHA at its sole discretion.
11.0 AWARD CRITERIA: Award shall be made to the responsive and responsible contractor
that submits the best value to SAHA using price and other factors listed below.
Construction time will be a factor in the award.
12.0 BID COSTS: SAHA shall not compensate any bidder for any costs that may be incurred
in responding to this solicitation.
13.0 ASSIGNMENT OF PERSONNEL: SAHA retains the right to demand and receive a
change in personnel assigned by the Contractor to provide services to SAHA if SAHA
believes that such change is in its best interest.
14.0
UNAUTHORIZED SUB-CONTRACTING PROHIBITED: The successful bidder shall not
assign any right, nor delegate any duty for the work proposed pursuant to this
solicitation (including, but not limited to, selling or transferring the ensuing PO or
contract without the prior written consent of SAHA. Any purported assignment of interest
or delegation of duty, without the prior written consent of SAHA shall be void and may
result in the cancellation of the PO or contract with SAHA.
15.0 LICENSING REQUIREMENTS: By submitting a bid the successful bidder certifies that
he/she possess and will, prior to issuance of a PO or execution of a contract, present to
SAHA, proof and/or certification of the following:
15.1 If applicable, local business license issued by the City of San Antonio.
Equal Housing Opportunity  Equal Opportunity Employer
Rev 1 06/15/20
Quick Quote NO. 1911-914-68-4980 Replace Basement Waste Piping and Repair Sanitary Sewer
15.2 If applicable, a copy of the bidder’s license issued by the State of Texas licensing
authority allowing the bidder to provide the services or products as detailed
herein.
16.0 PERMITS: Contractor shall obtain all permits required to complete the work per the
specifications.
17.0 INSURANCE: Contractor shall present to SAHA prior to PO issuance or execution of a
contract, proof of insurance compliant with the requirements below.
Professional Liability
SAHA and its affiliates must be named as a Certificate Holder. This is required for vendors
who render observational services to SAHA such as appraisers, inspectors, attorneys,
engineers or consultants.
Business Automobile Liability
SAHA and its affiliates must be named as an additional insured and as the certificate holder.
This is required for any vendor that will be using their vehicle to do work on SAHA properties.
Required Limits
$1,000,000
Required Limits
$500,000 combined single
limit, per occurrence
Workers Compensation and Employer’s Liability
Workers’ Compensation coverage is Statutory and has no pre-set limits. Employer’s Liability
limit is $500,000. Workers’ Compensation is required for any vendor made up of more than
two people. A Waiver of Subrogation in favor of SAHA must be included in the Workers’
Compensation policy.
SAHA and its affiliates must be a Certificate Holder.
Commercial General Liability
Required Limits
Statutory
$500,000
Required Limits
This is required for any vendor who will be doing hands on work at SAHA properties.
$1,000,000 per accident
SAHA and its affiliates must be named as an Additional Insured and as the Certificate Holder. $2,000,000 aggregate
18.0
INVOICING: To help insure timely payments and unless utilizing a progress payment
schedule invoices shall be sent to the following address:
Accounts_Payable@saha.org.
If contractor lacks electronic invoicing capability they may send invoices to:
San Antonio Housing Authority,
Accounts Payable,
P.O. Box 830428,
San Antonio, TX 78283-0428.
Contractor shall invoice SAHA within 60 days after the delivery of the goods or service. If
contractor fails to invoice within 60 days SAHA reserves the right to not pay the invoice. In
an effort to be more efficient, SAHA processes all payments electronically. Contractors will
be required to complete a direct deposit form. SAHA’s standard payment terms are net 30
days.
19.0 Fair Labor Standards Act: Both parties hereby agree to comply with the provisions of
the Fair Labor Standards Act (29 U.S.C. 201, et seq).
Equal Housing Opportunity  Equal Opportunity Employer
Rev 1 06/15/20
Quick Quote NO. 1911-914-68-4980 Replace Basement Waste Piping and Repair Sanitary Sewer
20.0
Indemnification. The Contractor shall indemnify and hold harmless SAHA and its
officers, agents, representatives, and employees from and against all claims, losses,
damages, actions, causes of action and/or expenses resulting from, brought for, or on
account of any bodily injury or death of an employee of the Contractor, its agent, or its
subcontractor of any tier received or sustained by any persons or property growing out
of, occurring, or attributable to any work performed under or related to this Agreement,
resulting in whole or in part from the negligent acts or omissions of the Contractor, any
subcontractor, or any employee, agent or representative of the Contractor or any
subcontractor. CONTRACTOR ACKNOWLEDGES AND AGREES THAT THIS
INDEMNITY CONTROLS OVER ALL OTHER PROVISIONS IN THE AGREEMENT,
SURVIVES TERMINATION OF THIS AGREEMENT.
Contractor shall indemnify and hold harmless SAHA, their agents, consultants and
employees from and against any and all property damage claims, losses, damages,
costs and expenses relating to the performance of this Agreement, including any
resulting loss of use, but only to the extent caused by the negligent acts or omissions of
Contractor, its employees, sub-subcontractors, suppliers, manufacturers, or other
persons or entities for whose acts Contractor may be liable.
21.0
SECTION 3: Training and Employment Opportunities for Residents in the Project Area
(Section 3, HUD Act of 1968; 24 CFR 135)
(a) The work to be performed under this contract is subject to the requirements of
section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.
1701u (section 3). The purpose of section 3 is to ensure that employment and other
economic opportunities generated by HUD assistance or HUD-assisted projects
covered by section 3, shall, to the greatest extent feasible, be directed to low- and very
low-income persons, particularly persons who are recipients of HUD assistance for
housing.
(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part
135, which implement section 3.
22.0
EPA REQUIREMENTS( This section applies only to Painting): Contractor must be
EPA certified. Contractors performing renovation, repair and painting projects that
disturb lead- based paint in homes, child care facilities, and schools built before 1978
must be certified by EPA and must follow specific work practices to prevent lead
contamination.
This includes, but is not limited to:
Contain the work area.
Minimize dust.
Clean up thoroughly.
Contractors must provide to SAHA and tenants a copy of the EPA pamphlet
“Renovate Right: Important Lead Hazard Information for Families, Childcare Providers
and Schools,” before the renovations start. Federal law requires this in housing, child-
care facilities and schools built before 1978 and when renovating six square feet or
more of painted surfaces in a room for interior projects or more than twenty square feet
of painted surfaces for exterior projects. For a copy of this pamphlet go to:
Equal Housing Opportunity  Equal Opportunity Employer
Rev 1 06/15/20

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