Repair Services and Parts for Street Sweepers and Cleaners

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 333120 - Construction Machinery Manufacturing
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Mar 23, 2020
Due Date: Mar 31, 2020
Solicitation No: IFB IFB 8093-0-2020/AM-4
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB IFB 8093-0-2020/AM-4
  • Repair Services and Parts for Street Sweepers and Cleaners
  • Status: Open
  • Time Left:7 days, 16 hours
  • Closing: 3/31/20 2:00 PM
  • Issued: 2/27/20 11:00 AM
  • Last Amended: 3/23/20
  • Buyer:Aaron Moser
  • aaron.moser@norfolk.gov
  • 757-664-4025

  • Issued By:City of Norfolk
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Norfolk, VA
  • Web Address:https://secure.procurenow.com/portal/norfolk/projects/2915
  • Pre-Bid Conference:
  • Open Responses:
  • Description:The City of Norfolk is seeking a responsible vendor to provide repair services and parts for street sweepers and cleaners according to the terms, conditions, and specifications of this solicitation.
  • Amendment/Cancellation Information:Addendum No. 1 issued on 3/11/2020. Addendum No. 2 issued on 3/13/2020. Addendum No 3 issued on 3/23/2020.

Attachments
Attachment Size Description Posted On Type
8093-0-2020AM Repair Services and Parts for Street Sweepers and Cleaners.pdf (479.02 KB) Solicitation Document 02/27/20 Solicitation
Attachment H-8093-0-2020AM Repair Services and Parts for Street Sweepers and Cleaners Bid Form.xlsx (11.8 KB) Attachment H - Bid Form 02/27/20 Solicitation
IFB 8093-0-2020AM Repair Services and Parts for Street Sweepers and Cleaners Addendum No. 1.pdf (361.11 KB) Addendum No. 1 03/11/20 Solicitation
IFB 8093-0-2020AM Repair Services and Parts for Street Sweepers and Cleaners Addendum No. 2.pdf (272.79 KB) Addendum No. 2 03/13/20 Solicitation
IFB 8093-0-2020AM Repair Services and Parts for Street Sweepers and Cleaners Addendum No. 3.pdf (446.24 KB) Addendum No. 3 03/23/20 Solicitation

Attachment Preview

Invitation for Bids
IFB 8093-0-2020/AM Repair Services and Parts for Street Sweepers and Cleaners
Issued: February 27, 2020
Bid Opening Date and Time: March 19, 2020 at 2:00 PM Eastern Time
The City of Norfolk is seeking a responsible vendor to provide repair services and parts for street sweepers
and cleaners according to the terms, conditions, and specifications of this solicitation.
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1___ #2____ #3____ #4____ (Please Initial)
*Submit TWO copies of the bid documents with original signature on each*
OFFER TO CONTRACT
By submitting this bid the undersigned (the “Bidder” or “Contractor”) offers to provide the City of Norfolk,
VA, a municipal corporation chartered by the Commonwealth of Virginia (the “City”), with the goods
and/or services specified in this solicitation in accordance with the terms, conditions and requirements
specified herein at the prices shown in Attachment H (Bid Form) to this Solicitation. The signature below
shall be provided by an agent authorized to bind the company. Failure to execute this portion may result
in bid rejection.
Bidder’s Legal Name:
Bidder Address:
Virginia State Corporation Commission Number:
Authorized Agent Signature:
Authorized Agent Name (Printed):
Authorized Agent Contact E-mail:
Authorized Agent Contact Phone:
Date:
Contract # 8093-0-2020/AM Repair Services and Parts for Street Sweepers and Cleaners
FINDINGS AND ACCEPTANCE
(if the Bidder’s bid is awarded, this portion will be completed by the City of Norfolk)
The Contractor has been found to be the lowest responsive, responsible bidder responding to this
Solicitation.
The City hereby accepts the Contractor’s offer in an amount not to exceed_________________________
_____________________________________________________________________________________
for the first year of the Agreement with the total amount payable under this Agreement shall not
exceed_______________________________________________________________________________
____________________________________________________________________________________.
Contract Term shall be as specified in the Solicitation.
CONTENTS APPROVED:
________________________________
Department of Public Works
CERTIFICATE OF FUNDING:
I hereby certify that the money required for work performed for the City
under this agreement is in the City Treasury to the credit of the fund from
which it is to be drawn and not appropriated for any other purpose.
AMOUNT: $
___________________
ACCOUNT:
___________________
VENDOR:
___________________
ENCUMBRANCE NUMBER: ______________________________
_______________
Director of Finance
Date
FORM AND CORRECTNESS APPROVED:
_______________________________
City Attorney’s Office
CITY OF NORFOLK
By __________________________________________________
Authorized Agent
Date
____________________________________________________
Title
ATTEST:
____________________________________________________
City Clerk
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TABLE OF CONTENTS
SECTION I SCOPE OF SERVICES .............................................................................................................. 4
SECTION II INSTRUCTIONS TO THE BIDDER........................................................................................... 8
SECTION III CONTRACT TERMS AND CONDITIONS .............................................................................. 15
SECTION IV ATTACHMENTS................................................................................................................. 21
ATTACHMENT A ANTI-COLLUSION STATEMENT............................................................................. 21
ATTACHMENT B ETHICS IN PUBLIC CONTRACTING .......................................................................... 22
ATTACHMENT C NON-DISCRIMINATION ........................................................................................ 25
ATTACHMENT D CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED
DEBARMENT, AND OTHER RESPONSIBILITY MATTERS......................................... 26
ATTACHMENT E COMPLIANCE WITH FEDERAL IMMIGRATION LAW.............................................. 28
ATTACHMENT F COMPLIANCE WITH STATE LAW AUTHORIZATION TO TRANSACT BUSINESS IN
THE COMMONWEALTH ....................................................................................... 29
ATTACHMENT G EQUAL OPPORTUNITY BUSINESS STATUS ........................................................... 30
ATTACHMENT H BID FORM ............................................................................................................ 32
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SECTION I – SCOPE OF SERVICES
1. PURPOSE:
The City of Norfolk (the “City”) is seeking a responsible vendor to provide repair services and parts for
street sweepers and cleaners according to the terms, conditions, and specifications of this solicitation.
All qualified bidders are invited to respond to this Invitation For Bid (“IFB”) by submitting a bid consistent
with the terms, conditions, and specifications stated herein.
2. SCOPE OF WORK:
The Contractor shall provide to the City repair services and/or Original Equipment Manufacturers’ (OEM)
parts for the following equipment:
a. Elgin Pelican Street Sweepers
b. Elgin Broom Badger Street Sweepers
c. Tymco Regenerative Air Street Sweepers
d. Global Street Sweepers
e. Vactor Combination Sewer Cleaners
f. Vac-Con Combination Sewer Cleaners
g. ODB/Labrie Leaf-Vacuum Trucks
All repairs to the equipment shall be on an on-call basis and on-site at City facilities. Maintenance services
shall include scheduled repairs and the replacement of parts as per manufacturer recommendations or as
deemed necessary by the City. Emergency repairs during non-regular working hours shall also be made
whenever the equipment becomes inoperable and immediate repairs are deemed necessary by the City.
The Contractor shall use Original Equipment Manufacturers’ (OEM) parts in all repairs. Parts that are not
OEM certified shall only be used with the express written approval from the City. Contractor shall provide
spare parts to the City upon request. Parts shall be delivered to the City facility designated on the Purchase
Order and shall be delivered within thirty (30) days from when the order is placed. Exceptions to the thirty
(30) day delivery requirement will be made on a case-by-case basis and agreed to by the City at the time
the order is placed. Any part ordered that is not acceptable to the City, for any reason, will be returned to
the Contractor at no additional cost to the City. Re-stocking fees for any equipment or component parts
shall be the responsibility of the Contractor.
No repairs or maintenance under the resulting agreement will be considered complete until reviewed and
accepted by the City. The City will remain the sole judge of the acceptability of all work performed or parts
ordered. Any work deemed not acceptable will be redone by the Contractor at no cost to the City. All work
shall be conducted using only the best commercial and workmanlike practices and only material of the
highest quality shall be used.
The Contractor shall provide all manufacturer warranties of all installed equipment and shall provide a
one (1) year warranty on all installation and workmanship. Any defective devices or errors in workmanship
that occurs during the specified warranty period shall be corrected or replaced to the satisfaction of the
City at no additional cost.
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3. SERVICES SPECIFICATIONS:
The Contractor shall provide following services to the City:
a. Contractor shall provide all labor, parts, equipment, materials, tools, supervision, and
transportation required to perform the services described herein. Contractor shall perform all
services according to the manufacturer’s recommended repair techniques and standards.
b. Contractor shall take every precaution at all times for the protection of persons and property,
including City and City employeespersonal property when on-site repairs are conducted. The
Contractor shall at all times enforce strict discipline and good order among the workers on the
project and shall not employ any unfit person or anyone not skilled in the work assigned to
him/her. The Contractor shall be responsible for the conduct of their personnel at all times while
at the facility. The Contractor shall be responsible for any damages to City property and/or
associated structures, and the cost of repairs for any damages will be deducted from the money
owed to the Contractor.
c. Contractor shall be an authorized dealer of the above-referenced equipment and related parts.
Contractor employees shall be factory trained on the equipment that is being repaired and a copy
of the employeescertification must be sent to and be on file with the City before any work is
conducted. Bidders shall submit proof of both of these requirements with their bids.
d. Emergency Service: The Contractor shall respond to all emergency calls from the authorized City
staff no less than 24 hours from notification from the City for emergency service.
e. Contractor shall stock or have immediate access to an OEM parts inventory sufficient to complete
needed work.
f. Contractor shall perform services at designated City facilities as requested.
g. Contractor shall be responsible for the round-trip transportation of any equipment that may
require work not on City property. The Contractor shall be responsible for any damage or losses
that may occur during transportation and assume all responsibility for the safe transportation of
City owned property.
h. Contractor shall diagnose the unit for needed work and provide a written cost estimate to the City
within one (1) working day for a general request for service and within four (4) hours for an
emergency request for service after taking possession of the unit. The written cost estimate shall
include:
i. The cause of failure
ii. The correction or repair needed
iii. Estimated labor hours and cost
iv. Description and cost of parts to include the MSRP price and the applied discount
v. Total cost to complete repair services
vi. Total amount of time needed to complete repairs
vii. Unit identification (either unit number, license plate, or VIN)
i. Contractor shall submit all cost estimates to the City for review and approval before any work is
performed. The Contractor is not authorized to proceed with work based on verbal authorizations
and assumes all liability and responsibility for work performed without written authorizations.
j. Contractor shall submit a new cost estimate if the cost of the necessary work deviates from the
original cost estimate. The new cost estimate shall list the revised work and costs as per the
requirements contained within this section.
k. Contractor shall complete all work within the timeframe indicated in the estimate. Any deviation
from the timeframe indicated must be submitted and approved by the City.
l. Contractor shall provide the parts removed during repair of the unit to the City for verification
purposes upon request.
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