RENOVATION OF THE CORRECTION FACILITY FOR CLAYTON COUNTY, GEORGIA

Agency: Clayton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 561210 - Facilities Support Services
Posted Date: Oct 5, 2020
Due Date: Oct 12, 2020
Solicitation No: BID NUMBER: 20-163 ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID NUMBER: 20-163 ITB BID DATE & TIME: 10/12/2020 - 03:00 PM

documents Addendum #1 Added, Addendum #2 Added
BID TITLE: RENOVATION OF THE CORRECTION FACILITY FOR CLAYTON COUNTY, GEORGIA
BID DESCRIPTION: This Invitation to Bid (ITB) is from General Contractors, hereinafter referred to as Bidders (“Bidder” or “Bidders”) for the renovation of the Correctional Facility for Clayton County, Georgia. A detailed Scope of Services (“SOS”) is set forth in this ITB.
PRE-BID INFORMATION: A Mandatory Pre-Bid Conference has been scheduled for Monday, September 21, 2020 at 10:00 a.m., EST., and will be hosted virtually by our staff and responsible person(s). Please register by sending an email to centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Bid Conference is mandatory for Bidders responding to this ITB. During the Pre-Bid Conference, the general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative. Each Bidder must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. It should be emphasized, however, that nothing stated or discussed during the course of this Pre-bid conference shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

A Mandatory Site Visit will be held on Monday, September 21, 2020 at 11:00 a.m., EST at the Clayton County Correctional Facility, 11420 SLR Boulevard, Lovejoy, GA 30250.
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TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS………………………….…..………3
2. SUBMITTAL CHECKLIST................................................................................................8
3. INTRODUCTION ...........................................................................................................10
4. SCOPE OF SERVICES .................................................................................................12
5. MINIMUM REQUIREMENTS .........................................................................................12
6. STANDARD COUNTY CONTRACT ..............................................................................12
7. APPENDICES
Appendix A – Contract Compliance Requirements ........................................................13
Appendix B – Bonding and Insurance Requirements.....................................................24
Appendix C – Required Form Submittals ..............................................................................35
Appendix D – Contract Compliance Requirements (LVP) ..................................................55
8. ATTACHMENTS
Attachment A – Bid Specifications .................................................................................56
Attachment B – Bid Cost Form ......................................................................................57
Attachment C – Draft Agreement ...................................................................................58
9. EXHIBITS
Exhibit A – Project Plans................................................................................................82
Exhibit B – Scope of Work Clarifications (Revisions Required) .....................................83
Exhibit C – Scope of Work Clarifications (Additional Information)..................................89
Exhibit D– Unit Rate Table.............................................................................................94
Exhibit E – Close-Out Documents..................................................................................96
Exhibit F – Weather Report............................................................................................99
Exhibit G – General Requirements ..............................................................................104
Exhibit H – Soil Reports ...............................................................................................105
Exhibit I – Inventory List...............................................................................................106
ITB #20-163 Renovations of the Correctional Facility for Clayton County, Georgia
Page 2 of 106
ITB #20-163 RENOVATION OF THE CORRECTIONAL FACILITY
FOR CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation to Bids: This Invitation to Bid (ITB) is from General Contractors, hereinafter
referred to a s Bidders (“Bidder” or “Bidders”) for the renovation of the Correctional Facility
for Clayton County, Georgia. A detailed Scope of Services (“SOS”) is set forth in this ITB.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the Clayton County Code of Ordinances. By submitting a Bid in reference to
this solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this
solicitation, including, but not limited to, the County’s Code of Ordinances, which laws are
incorporated into this ITB by reference.
3. Minimum Qualifications: Each Bidder and team member shall have the minimum
experience set forth in this ITB.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members,
Sub-Contractors and Subcontractors.
5. Business License: Bidder is requested to submit a copy of its current, valid business
license with its Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a
valid county or city business license. If Bidder is a joint venture, Bidder is requested to
submit valid business licenses for each member of the joint venture. If the Bidder is not a
Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact
Business in the State of Georgia and a copy of its current, valid business license issued by
its home jurisdiction.
6. General Contractor’s License: Bidders responding to this ITB must provide a copy of its
current Georgia General Contractor’s License as required by O.C.G.A. § 43-41-6, et seq.
The Georgia General Contractor’s License must be issued in the name of the Bidder or
in the name of its qualifying agent. If a proposed Bidder is relying upon a qualifying
agent’s Georgia General Contractor’s License, then the name of the proposed Bidder
must be set forth on the license as an affiliated business organization/dependent licensee.
All licenses must be current, valid, and issued in compliance with applicable law. Failure
to provide this license with the Bid will result in the proposed Bid being deemed non-
responsive.
7. Utility Contractor’s License: Bidders responding to this ITB must provide a copy of its or
its subcontractor’s Georgia Utility Systems Contractor’s License as required by O.C.G.A. §
43-14-8, et seq., All licenses must be issued in the name of the person or entity that will
perform the utility work. If a subcontractor’s Georgia Utility Systems Contractor’s License is
submitted with the Bid, the subcontractor must be listed as such on appropriate
Subcontractor Information Form. All licenses and certificates must be current, valid, and
issued in compliance with applicable law. Failure to provide this license and necessary
certificates in this format may result in the proposed Bid being deemed nonresponsive.
ITB #20-163 Renovation of the Correctional Facility for Clayton County, Georgia
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8. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an
offer by County to enter into an agreement and cannot be accepted by any Bidder to form a
contract. This solicitation is only an invitation for offers from interested Bidders and no offer
shall bind County. A Bidder’s offer is a firm offer and may not be withdrawn except as
provided in this ITB, and in the County’s Code of Ordinances and other applicable law.
9. Bid Duration: Bids submitted in response to this ITB must be valid for a period of one
hundred and twenty (120) calendar days from the Bid Submission Deadline and must be
marked as such.
10. Bid Submission Deadline: Responses to this ITB will be received by the Clayton County
Central Services Department, 7994 North McDonough Street, Jonesboro, Georgia, until
3:00 P.M., Eastern Standard Time (EST) on Monday, October 12, 2020 at 3:00 p.m.
The bid opening will be hosted virtually by our staff and responsible person(s). Late bids
shall not be accepted or considered.
11. Mandatory Pre-Bid Conference: A Mandatory Pre-Bid Conference has been scheduled
for Monday, September 21, 2020 at 10:00 a.m., EST., and will be hosted virtually by our
staff and responsible person(s). Please register by sending an email to
centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Bid Conference is
mandatory for Bidders responding to this ITB. During the Pre-Bid Conference, the general
requirements of the project will be discussed. Any questions raised by potential Bidders
will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be
authoritative. Each Bidder must be fully informed regarding all existing and expected
conditions and matters which might affect the cost or performance of the Services. It
should be emphasized, however, that nothing stated or discussed during the course of this
Pre-bid conference shall be considered to modify, alter or change the requirement of the
solicitation documents, unless it shall be subsequently incorporated into an addendum to
the solicitation documents.
12. Mandatory Site Visit: A Mandatory Site Visit will be held on Monday, September 21,
2020 at 11:00 a.m., EST at the Clayton County Correctional Facility, 11420 SLR Boulevard,
Lovejoy, GA 30250.
13. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be
submitted in writing to Carol J. Rogers, Director, Clayton County Central Services
Department, 7994 North McDonough Street, Jonesboro, Georgia, 30236, or by email to
centralservicesbids@claytoncountyga.gov on or before Monday, September 28, 2020 at
3:00 P.M., EST. Questions received after the designated period shall not be considered.
Any response made by the County will be provided in writing to all Bidders by addendum. It
is the responsibility of each Bidder to obtain a copy of any Addendum issued for this
solicitation
by
monitoring
the
County’s
website
at
https://www.claytoncountyga.gov/government/central-services/bids-and-proposals.
All
Bidders and representatives of Bidders are strictly prohibited from initiating or continuing
any verbal or written communications regarding a solicitation with any County officer,
elected official, employee or other County representative other than the Department of
Central Services employee named in this solicitation between the date of the issuance of
the solicitation and the date of the final contract award by the Board of Commissioners,
unless specified otherwise herein. Attempting to influence the outcome of any given
contract prior to a recommendation of award to the Board of Commissioners is strictly
prohibited. The Director of Central Services will review alleged violations of this prohibition.
If the Director of Central Services determines that such a communication has compromised
ITB #20-163 Renovation of the Correctional Facility for Clayton County, Georgia
Page 4 of 106
the competitive process, the offer submitted by that Bidder may be disqualified from
consideration for award, and that Person may, among other things, be placed on the
Ineligible Source List. Violations may also be subject to prosecution under Federal, State or
Local laws.
14. Ownership of Bids: Each Bid submitted to the County shall become the property of the
County, without compensation to a Bidder for the County’s use, in its discretion. The
County shall not be liable for any Bid preparation costs incurred by Bidder.
15. Georgia Open Records Act: Information provided to the County is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. §
50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep
such records confidential under this paragraph shall submit and attach to the records an
affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10 O.C.G.A. § 10-1-760 et seq.”. All
such records shall be labeled as a trade secret or confidential and include the relevant cite
to the Open Records Act.
16. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any
Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder must
provide a copy of a current certificate of insurance evidencing any existing commercial
general liability policies issued for Bidder, if any. For purposes of this section, “Bidder” shall
mean an individual, corporation, or other corporate entity submitting a Bid in connection
with this solicitation, including each joint venture partner if Bidder is a joint venture.
17. Applicable County Small Local Business Programs: The SLBE Programs applicable to
this solicitation are set forth in Appendix A, Contract Compliance Requirements, included in
this ITB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply
with such applicable SLBE Programs.
18. Applicable Local Vendor Preference Program: The Local Vendor Preference Program
which may be applicable to this solicitation are set forth in Appendix D.
19. Subcontractors and Manufacturers: Bidders are required to submit, in writing, the
addresses of any proposed Subcontractors or equipment manufacturers listed in the Bid
and may be required to submit other material information relative to proposed
Subcontractors. County reserves the right to disapprove any proposed Subcontractors
whose technical or financial ability, or resources, or experience are deemed inadequate.
20. Examination of Bid Documents:
Each Bidder is responsible for examining with appropriate care the complete ITB and all
Addenda and for informing itself with respect to all conditions which might in any way affect
the cost or the performance of any Services. Failure to do so shall be at the sole risk of the
Bidder, who is deemed to have included all costs for performance of the Services in its Bid.
20.1 Each Bidder shall promptly notify County in writing should the Bidder find
discrepancies, errors, ambiguities or omissions in the Bid Documents, or should their
intent or meaning appear unclear or ambiguous, or should any other question arise
relative to the ITB. Replies to such notices may be made in the form of an
addendum to the ITB, which will be issued simultaneously to all potential Bidders.
20.2 County may in accordance with applicable law, by addendum, modify any provision
or part of the ITB at any time prior to the Bid due date and time.
ITB #20-163 Renovation of the Correctional Facility for Clayton County, Georgia
Page 5 of 106

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