Reinforced Concrete Drainage Pipe and Headwalls ? Annual Contract

Agency:	Henry County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction 238110 - Poured Concrete Foundation and Structure Contractors 238910 - Site Preparation Contractors
Posted Date:	Aug 22, 2019
Due Date:	Sep 12, 2019
Solicitation No:	BID#: 20-14
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

BID: 20-14

Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

The Henry County Board of Commissioners is accepting bids from qualified vendors for the purchase of reinforced concrete pipe and headwalls on a renewable contract basis. The Contractor shall furnish all labor, materials, equipment, and services required to fulfill the terms and conditions of this bid.

Bids will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, GA 30253 until 3:00 PM local time on September 12, 2019. Late bids will not be considered nor returned.

Bids may not be withdrawn for sixty (60) days after the time and date set for closing, except as allowed by OCGA. Henry County reserves the right to reject any and all proposals and to waive any technicalities.

The bid documents and specifications are available for inspection and download here:

Bid Documents

Contact: E-mail or call (770) 288-6027

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Henry County

Purchasing Department

140 Henry Parkway, McDonough, GA 30253

Phone: 770-288-6027

Fax: 770-288-6047

Website: henrycounty-ga.com/purchasing

INVITATION TO BID

Sealed Envelope shall be marked with the following information:

Bid # 20-14

Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

Opening: 3:00 PM, September 12, 2019

SCHEDULE OF EVENTS FOR

BID # 20-14

Pre-Bid Conference and Site Visit

None

Deadline for requests for clarifications and questions. Any possible exceptions

to the bid specifications and/or terms and conditions should be addressed

3:00 PM

during this phase. These requests will be answered in an addendum and must

August 29, 2019

be emailed to: purchasing@co.henry.ga.us

*Deadline for first addendum, if required, posted on the Henry County website:

3:00 PM

henrycounty-ga.com/purchasing

September 5, 2019

Sealed bids will be accepted until the opening date and time. Any late

submittals received will not be considered. Submittals are to be delivered to

3:00 PM

Henry County Purchasing Department, 140 Henry Parkway, McDonough, GA

September 12, 2019

30253.

THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD

COMPANY NAME:

DATE:

MAILING ADDRESS:

PHONE:

CITY:

FAX:

STATE:

ZIP:

SSN OR FEDERAL TAX ID:

EMAIL:

TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME:

AUTHORIZED SIGNATURE:

*The posting of additional addenda may be required and it is the responsibility of the bidder to ensure that they review the

County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included

form) with their solicitation. Bidders should not expect to be individually notified by Henry County.

______________________________________________________________________________________________________________________

Bid # 20-14, Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

Page 1 of 23

Bid # 20-14

Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

Opening: 3:00 PM, September 12, 2019

TABLE OF CONTENTS

SECTION I – GENERAL OVERVIEW

A - PURPOSE

B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS

SECTION II – SPECIFICATIONS

A – SCOPE OF WORK

B - CONTRACT TERMS

C - INSURANCE REQUIREMENTS

SECTION III - FORMS

STANDARD CONTRACT (SAMPLE)

BID AUTHORIZATION AFFIDAVIT

NON-CONFLICT OF INTEREST

REFERENCES

GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT & AGREEMENT

SUPPLIER INCLUSION PROGRAM

BID PRICE SHEET(S)

CHECKLIST FOR BID DOCUMENTS

SECTION IV – SEALED BID LABEL

Page

4 - 12

13 - 14

______________________________________________________________________________________________________________________

Bid # 20-14, Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

Page 2 of 23

SECTION I - GENERAL OVERVIEW

A. PURPOSE

The intent of this invitation is to obtain competitive sealed bids from qualified vendors for the purchase

of reinforced concrete pipe and headwalls on a renewable contract basis. The Contractor shall furnish all

labor, materials, equipment, and services required to fulfill the terms and conditions of this bid.

B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS

1. Bids Submission

a. These instructions will bind bidders to terms and conditions herein set forth, except as specifically

stated otherwise in special contract terms with any individual bid. These instructions are to be

considered an integral part of the bid.

b. Bids may be submitted by mail, common carrier or delivered in person. Fax or electronic bids are

not acceptable. It shall be the duty of each Bidder to ensure that their bid is delivered within the

time and at the place prescribed in this document. Bids received prior to the time fixed in this bid

document will be securely kept unopened. A date/time stamp will be affixed to the

envelope/package immediately upon its arrival to the Purchasing Department. Any bid received

at the office designated in this document after the exact time and date specified, will not be

considered. If a late bid is received via carrier, it will be marked “late bid” and will not be opened.

If a late bid is hand delivered, it will be returned unopened to the presenter.

c. At the date and time specified for the opening of the bid, the bid shall be publicly opened and read

aloud for the information of Bidders and others present.

d. The bid must be submitted in a sealed envelope/parcel on or before the date and time stated in

this document and is to be mailed or delivered to:

Henry County Purchasing Department

140 Henry Parkway

McDonough, GA 30253

Bid # 20-14

Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

e. The Submittal Checklist must be reviewed and the bidder is to comply with the order of the

submittal of documents. This document along with the cover page (page 1) is to be included with

the bid.

f. The following items are to be submitted:

 One (1) unbound clearly marked “Original,” of the bid documents,

 One (1) bound copy identical to the original bid documents, and

 One (1) electronic version in PDF format on CD/DVD or USB flash drive identical to the

original bid documents. The CD/DVD or USB flash drive should be labeled with the bid

number and bidder’s name.

g. All bids must be manually signed and filled out legibly (typewritten or printed in ink) with all

changes or corrections initialed by the person signing the bid.

h. If descriptive literature is attached to the bid, your firm’s name must be on all sheets submitted.

i. Each bid submitted shall be deemed to have been made with full knowledge of all terms,

conditions, and requirements contained in this Bid request. The failure or omission of any Bidder

to examine any form, instrument or document shall in no way relieve any Bidder from obligations

in respect to the bid submittal or the compliance of the terms, conditions and requirements of the

bid.

j. Individual contractors shall provide their Social Security number and proprietorships; partnerships

and corporations shall provide their Federal Employer Identification number on page one of this

______________________________________________________________________________________________________________________

Bid # 20-14, Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

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bid documents and provide a completed W9 form to be submitted with the bid.

k. The authorized representative whose signature will appear on the bid submitted certifies that the

Bidder has carefully examined the instructions of this bid and the terms and specifications

applicable to and made a part of this bid. The Bidder further certifies that the prices shown on the

Bid Price Submittal Form is in accordance with the conditions, terms and specifications of the bid

and that any exception taken thereto may disqualify the bid.

l. Any documentation submitted with or in support of a bid or bid shall become subject to public

inspection under the Georgia Open Records Act. Labeling such information “Confidential”,

“Proprietary”, or in any other manner shall not protect this material from public inspection upon

request. All records become subject to public inspection only after award of the contract or

purchase order.

2. Preparation of Bids

a. Negligence on the part of the Bidder in preparing the bid confers no right for withdrawal or

modification in any way after the deadline for the bid opening.

b. Unit price must be shown on the Bid Cost Submittal Form in this document. All bids should be

tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

c. All product, equipment, article or material must be new and unused or current production. No

reconditioned or used item(s) will be accepted except as specifically requested herein. Units that

are classified as prototype or discontinued models are not acceptable.

d. Samples of items, when required, must be submitted within the time specified and unless otherwise

specified by the County, at no expense to the County. Unless otherwise specified, samples will be

returned at the Bidder’s request and expense if items are not destroyed by testing.

e. Full identification of each item bid upon, including brand name, model, catalog number, etc., must

be furnished to identify exactly what the Bidder is offering. Whenever an article or material is

defined by describing a proprietary product or by using the name of a manufacturer, the term “or

equal” if not inserted shall be implied. The specified article or material shall be understood as

indicating the type, function, minimum standard of design, efficiency and quality desired and shall

not be construed as to exclude other manufactured products of comparable quality, design and

efficiency. In the event that any equivalent version is proposed, prospective Bidders are herewith

advised that precise, adequate, and documented evidence of equivalency in performance, stability,

and operational efficiency should be submitted with the bid for further consideration. Final

determination of equivalency will be determined by Henry County.

3. Clarification and Communication to County Concerning Bid

a. From time to time, the Purchasing Department may have to release written changes to a

solicitation. These formal written changes are called addendum or if multiple, Addenda. It is

the ultimate responsibility of the Bidder to ensure that they have all applicable addenda

prior to the bid/bid submission. Therefore, we encourage all Bidders to frequently review

the County’s website: henrycounty-ga.com/purchasing

All addenda forms must be signed and submitted with the bid. Failure to respond and

acknowledge any addenda or requests for clarification, even after the bid opening, shall

result in a non-responsive bid.

b. The successful firm’s bid and all addenda will become a part of the agreement resulting from this

document.

c. Bidders seeking an award of a Henry County contract shall not initiate or continue any verbal or

written communication regarding a solicitation with any County officer, elected official, employee

or other County representative without permission of the Purchasing Department between the date

of the issuance of the solicitation and the date of the final contract award by the Board of

Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such

communication has compromised the competitive process, the offer submitted by the individual,

______________________________________________________________________________________________________________________

Bid # 20-14, Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

Page 4 of 23

firm or business shall be disqualified from consideration for award. EXCEPTION to the above

would be emailing request for clarification and/or questions to the Purchasing Department –

purchasing@co.henry.ga.us. (These requests will be answered in an addendum. Please see

schedule of events.)

4. Pre-Bid Conference

The Pre-Bid Conference or any other information session (if indicated in the schedule of events) will be

held at the offices referred to in the “Schedule of Events” of this bid. Unless indicated otherwise,

attendance is not mandatory; although suppliers are strongly encouraged to attend. However, in the

event the conference has been identified as mandatory, then a representative of the supplier must attend

the conference in its entirety to be considered eligible for contract award.

5. Rejection and Withdrawal of Bids

a. Withdrawal of bid due to errors, the supplier has up to forty-eight (48) hours to notify the

Purchasing Department of an obvious clerical error made in calculation of bid in order to withdraw

a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-

eight hour period.

b. The County will make a recommendation of the bid/bid to the Board of Commissioners within 60

days from date of the opening, unless the successful Bidder agrees in writing to a longer period for

the award.

c. The County may reject all or part of the bid/bid within 60 days of bid opening.

6. Bid and Contract Documents

a. A bid executed by an attorney or agent on behalf of the Bidder shall be accompanied by an

authenticated copy of the Power of Attorney or other evidence of authority to act on behalf of the

Bidder.

Corporation: If the Bidder is a corporation, the bid must be submitted in the name of the

corporation, not simply the corporation’s trade name. In addition, the bid shall be signed by an

officer of the corporation.

Partnership: If the Bidder is a partnership, all partners must sign the bid. If all the partners do

not sign the bid, then the names of all those except limited partners must be furnished on the bid

and evidence of the authority of the signer(s) to execute the bid on behalf of the partnership.

Limited Liability Company (LLC): If the Bidder is a limited liability company, the authorized

agent having authority to bind the limited liability company must sign the bid documents.

Sole Proprietorship or Individual: If the Bidder is a sole proprietor or individual, a signature is

required on all bid documents by that individual.

b. The contract documents consist of this Agreement, Specifications and Addenda issued prior to

execution of this Agreement, other documents listed in this Agreement and Modifications issued

after execution of this Agreement. These form the Contract and are as fully a part of the Contract

as if attached to this Agreement or repeated herein. The Contract represents the entire and

integrated Agreement between the parties hereto and supersedes prior negotiations, representation

or agreements, either written or oral.

c. Contract Term – The time period of the agreement, if any is formed from this bid, will be

determined after the review and evaluation of the Time Line Schedules submitted by the

successful Consultant.

7. Exceptions and Omissions

Any exceptions to the specifications and/or terms and conditions must be addressed during the

question/clarification and addendum phases.

8. Alterations of Solicitation and Associated Documents

______________________________________________________________________________________________________________________

Bid # 20-14, Reinforced Concrete Drainage Pipe and Headwalls – Annual Contract

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