Redistricting Software, Training and Support

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 611420 - Computer Training
  • 611430 - Professional and Management Development Training
Posted Date: Jul 6, 2020
Due Date: Aug 4, 2020
Solicitation No: JCLM20REG0043
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Contact information: Please Login to View Page
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Organization Legislative Management, Office of
Project/Solicitation # JCLM20REG0043
Solicitation Type Request for Proposal
Due Date 08/04/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary Redistricting Software, Training and Support
Contact Name CGAContracting Department
E-Mail CGAContracting@cga.ct.gov
Phone (860) 240-0100
FAX
WebSite www.cga.ct.gov/olm/
Additional Description The CGA is seeking Windows-based geographic information system software, training, and technical support in order to facilitate the redistricting of congressional and legislative offices following the year 2020 census.
Documents

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The Connecticut General Assembly
Joint Committee on Legislative Management
M artin M . Looney
Senate President Pro Tempore
Bob Duff, Senate Majority Leader
Leonard Fasano, Senate Republican Leader
Jim T amburro
Executive Director
Joe Aresimowicz
Speaker of the House
M atthew Ritter, House Majority Leader
Themis Klarides, House Republican Leader
REQUEST FOR PROPOSAL
REDISTRICTING SOFTWARE, TRAINING AND SUPPORT
JCLM20REG0043
PROPOSAL DUE DATE: August 4, 2020
TIME: 12:00 pm (noon)
Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov
TABLE OF CONTENTS
PART A CON TRACT INFORMATION ..............................................................................................................................................................1
A.1 CONNECTICUT GENERAL ASSEMBLY............................................................................................................................................................1
A.2 OFFICIAL AGENCY CONTACT INFORMATION.................................................................................................................................................1
A.3 TERM OF CONTRACT..................................................................................................................................................................................1
A.4 PROCUREMENT TIMELINE ..........................................................................................................................................................................1
PART B SCOPE OF WORK................................................................................................................................................................................2
B.1 BACKGROUND...........................................................................................................................................................................................2
B.2 PROJECT SCOPE.........................................................................................................................................................................................2
B.3 WORK SCHEDULE......................................................................................................................................................................................4
B.4 REQUIRED QUALIFICATIONS........................................................................................................................................................................4
PART C PAYMENT TERMS ...............................................................................................................................................................................5
C.1 COMPENSATION AMOUNT .........................................................................................................................................................................5
C.2 INVOICE GUIDELINES..................................................................................................................................................................................5
C.3 FIFTEEN DOLLAR MINIMUM.......................................................................................................................................................................5
PART D PROPOSAL REQUIREMENTS ............................................................................................................................................................6
D.1 PROPOSAL SUBMISSION GUIDELINES..........................................................................................................................................................6
D.2 REQUIRED PROPOSAL DOCUMENTATION.....................................................................................................................................................6
D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD..............................................................................................................8
PART E EVALUATION OF PROPOSALS...........................................................................................................................................................9
E.1 MANDATORY REQUIREMENTS.....................................................................................................................................................................9
E.2 QUALITATIVE ELEMENTS .............................................................................................................................................................................9
E.3 PRICE COMPARISON METHODOLOGY........................................................................................................................................................10
E.4 PRESENTATIONS .......................................................................................................................................................................................10
E.5 CONTRACT AWARD..................................................................................................................................................................................10
AT T ACHMENT S
Attachment A
Attachment B
Attachment C
Pricing Page
Proposal Checklist
CGA Terms and Conditions
PART A CONTRACT INFORMATION
A.1 Connecticut General Assembly
The Connecticut General Assembly (CGA) is the legislative branch of gov ernment of the State of Connecticut. Through
statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and
management of legislative affairs and the superv ision and approv al of any and all legislative expenditures. The JCLM is
comprised of the top legislative leaders from each political party and works through a subcommittee system. The Personnel
Policies Subcommittee is comprised of the Senate President Pro Tempore of the Senate, the Senate Republican President
Pro Tempore, the Speaker of the House of Representatives, the Majority Leaders of the House and Senate chambers and
the Minority leaders of the House chamber. This Subcommittee is responsible for establishing legislative personnel policies,
guidelines, regulations, and salary schedules, and also approv es legislative expenditures exceeding $50,000.
A.2 Official Agency Contact Information
Attention: Tina Nadeau Mohr
CGA Contracting Group
Office of Legislative Management
Legislative Office Building; Room 5100
300 Capitol Av enue
Hartford, CT 06106
CGACont ract i ng@cga.ct .gov
(860) 240 – 0100
A.3 Term of Contract
The Cont ract will be in effect from t he dat e t he Cont ract is execut ed by bot h Cont ract or and t he CGA (t he “Effect ive
Date”) through completion of redistricting, with the option to extend this Contract up to an additional year upon mutual
agreement of both parties.
A.4 Procurement Timeline
Milestone
Issue the RFP
Question Deadline
Answers & Amendments
to RFP
Proposal Deliv ery
Description of Milestone
Posted on the DAS State Contracting Portal at
ht t ps://bi znet .ct .gov/SCP_S earch/Defaul t.aspx?AccLast=2
Questions shall be submitted v ia email to
CGAContracting@cga.ct.gov .
All amendments to the RFP and responses to written
questions will be published on the DAS State Contracting
Port al .
All Proposals must be emailed to the CGA Contracting
Group at CGAContracting@cga.ct.gov
Date
July 6, 2020
July 15, 2020 @ 12:00 pm
(noon)
July 20, 2020 by 5:00 pm
August 4 @ 12:00 pm
(noon)
1
PART B SCOPE OF WORK
B.1 Background
The state constitution v ests the General Assembly with the initial responsibility of redistricting congressional and state
legislative offices (Article XXVI of the Amendments to the Constitution). Legislative leaders must appoint a reapportionment
committee. The committee consists of eight (8) members. The committee must submit a proposed redistricting plan to the
full legislature for approv al. The General Assembly must, by two-thirds v ote, approv e a redistricting resolution.
If it does not, the legislative leaders must designate, and the Gov ernor must appoint, eight (8) members to serv e on the
Reapportionment Commission. The commission itself must select the ninth (9) and final member. The commission must file a
plan, certified by at least fiv e (5) members, with the secretary of the state by a state mandated deadline.
The Connecticut Supreme Court has original jurisdiction ov er petitions brought to compel the commission to do its duty to
correct any error. Petitions must be filed within thirty (30) days of a missed deadline or after a plan is filed. The court must
decide within forty-five (45) days or must file its own plan with the Secretary of the State.
B.2 Project Scope
In order to facilitate the redistricting of congressional and legislative offices following the year 2020 census, the CGA is
seeking W indows-based geographic information system software, training, and technical support.
B.2.1 Windows-Based Geographic Information System Software Requirements
The redist ricting soft ware shall be capable of handling geographic, demographic, and elect oral dat a as follows.
The soft ware shall also include t he following soft ware feat ures and meet t he hardware requirement s as out lined
below. The following is the anticipated Scope of W ork that the CGA expects to include in the contract with the
select ed respondent .
a) Geographic Data
The CGA will use U.S. Census Bureau TIGER/Line files to redistrict. The redistricting software shall be able to
read the TIGER/Line shapefiles and allow the user to easily generate boundary files using standard
geographic areas (census blocks, block groups, tracts, minor civ il divisions, and counties) and user-defined
areas (v oting districts). Connecticut has successfully participated in Phase 2.
b) Demographic Data
The CGA intends to use the population data reported by the Census Bureau for redistricting in accordance
with P.L. 94-171. The data will be matched to the geographic areas described abov e. The map and data
elements shall use the common geographic area identifiers provided in the TIGER/Line and P.L. 94-171 files.
The software shall create a seamless statewide map including all of the state’s counties, v oting precincts,
and census blocks.
c) Electoral Data
The committee will consider election results, reported by v oting district, for the following state (even year)
elections from 2002 to the present: president, U.S. senator, U.S. representative, gov ernor, secretary of the
state, attorney general, treasurer, comptroller, state senator, and state representative. The data will show
the total v oter turnout and the v otes cast for all nominees of each major party indiv idually and for
nominees of minor parties in the aggregate. The committee will also consider, by v oting district: v oter
enrollment in the Democratic and Republican parties, the number of unaffiliated v oters, and the total
number of registered v oters at the time of each election included in the database. The redistricting
software shall be able to include these databases with links to v oting district geography. The redistricting
software shall be capable of handling this quantity of data easily and quickly. Responders shall state
performance metrics. Response times for database functions will be a major consideration in selecting a
syst em.
2
d) Software Features
The redistricting software shall hav e the following features:
1. Link geographic, demographic, and electoral data,
2. Assign any combination of contiguous counties and census blocks to a district,
3. Display the full set of geographic areas av ailable for building a plan,
4. Select geographic areas for assignment and receiv e immediate feedback through user-defined tables
on the effect of the assignment on population and other data taken directly or deriv ed from the data,
5. Enable the tables to display ideal district population, the difference between the ideal district
population and the plan’s district, and the allowable population dev iation,
6. Prev ent the user from assigning a geographic area to more than one district,
7. Check for contiguity, compactness, no gaps, and completeness,
8. Sav e a block equiv alency file,
9. Export t he file in st andard format s,
10. Regenerate the plan at the highest geographic lev els possible, i.e. whole tracts, whole block groups,
and blocks,
11. Create geographic district map files with associated tabular data. It shall be sav ed in a format that
can be exported for use with other geographic information systems,
12. Create thematic maps,
13. Display a t able showing all t he st at istical dat a relat ing t o a part icular block or set of blocks,
14. Add data by adding additional fields to an existing database or by joining a new database file to an
existing file using a shared field,
15. Geocode addresses easily and to sav e addresses in a file,
16. Easily choose and change the information displayed,
17. Send maps to a color printer and plotter displaying all of the state or a selected portion or portions. The
user shall be able to edit map text,
18. Generate, sav e, and print summary-lev el tabular district reports, and
19. Prov ide for user defined report specifications.
e) Licenses
The CGA will establish four (4) redistricting offices, one in each legislative caucus. Each caucus will operate
two PCs for redistricting work. In addition, two PCs will be av ailable in the Information Technology Serv ices
office for research and technical support and one public access workstation will be av ailable for the public
to v iew and print plans submitted for the Reapportionment Committee’s consideration.
The CGA will require at a minimum ten (10) full licenses. The ten (10) full licenses will be distributed as
follows: two (2) in each of the four caucus redistricting offices and two (2) in the Office of Information
Technology Serv ices.
The CGA would also like to purchase one or more additional licenses as needed to accommodate its
needs and the needs of the public. The CGA anticipates that at a minimum the public access
workstation(s) will giv e members of the public read-only access to all plans filed with the whole
Reapportionment Committee for its consideration. Plans will be identified by the name of the party
submitting the plan and the date of the submission. In addition to v iewing, the public access workstation
shall allow members of the public to print all or a portion of a plan filed with the Reapportionment
Committee. The CGA would like to obtain one or more of three types of licenses including: (a) a limited
read only license (b) additional full licenses, and (c) a license that allows users (including any member of
the public) to draw and submit plans ov er the Internet. The CGA currently holds three (3) ArcInfo licenses
and fiv e (5) ArcView licenses.
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