Redevelopment Of City Building Located At 99 Kenyon Street, Providence RI 02903 Addendum 4

Agency: City of Providence
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jan 17, 2024
Due Date: Jan 29, 2024
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Redevelopment Of City Building Located At 99 Kenyon Street, Providence RI 02903 Addendum 4

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Procurement #: 43654>
CITY OF PROVIDENCE, RHODE ISLAND
Department: Public Property
RFP Title: REDEVELOPMENT OF CITY BUILDING LOCATED AT 99 KENYON STREET,
PROVIDENCE, RI 02903
Opening Date: 1/29/2024
Addendum #: 4
Issue Date: 1/17/2024
The purpose of this addendum is to answer additional questions from interested bidders.
Providence City Hall
25 Dorrance Street
Providence, RI 02903
99 Kenyon Follow-up Questions
1. If available, please provide property management records for the building, including capital
investments (date of roof and boiler replacements, etc.) and repair logs for major systems.
This is not available. There were some capital investments made in the summer of 2022 to
collocate a school, including constructing some walls/painting/flooring, and general
maintenance.
2. There were two of the condensate receivers not working during the walkthrough. Is there any type
of records on their maintenance? They could simply just be turned off but there is indication there
has been maintenance on the boilers as recent as 12/23/23 so can we assume they are working?
PPSD reports that work was completed on these to maintain heat in the building. General
maintenance was complete including replacing pump seals.
3. Is there an exhaust fume fan for the mechanical room? The boiler room does not have an exhaust
fan. The exhausting of the appliances in the room would require one with the current conditions
of the exhaust from the boilers and hot water heaters. Are there any reports for all of the fans for
the building?
There are no reports available. The system utilizes outside air dampers to let required
combustion air for heating equipment.
4. There were pneumatic controls throughout the building. Are they still in operation, and if so
would they need to be replaced with electronic operation?
Pneumatic controls are not in operation.
5. Could you please provide a copy of the 2020 MEP upgrade and the 2016 Lighting documentation,
as well as any other service/repair documentation that may be available.
Those records are not currently available
6. Please advise the current age of the roof.
Please see the attached roof report
7. Is there any information as to when the windows were replaced? In what locations were the newer
windows installed?
This information is not available.
8. How does food get delivered to the cafeteria as it is located on the second floor?
Food services are carried up the front stairwell. A utility person is needed at the school to
assist in the process.
9. Can you please share any reports of hazardous materials or lead paint in the building.
Please see attached Adhera reports.
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10. In what year was the boiler most recently replaced?
2014
11. What is the estimated occupancy of the Cafeteria and Gym?
Cafeteria: 176 w/ tables and chairs. 377 with chairs only
Gym: 160 w/ tables and chairs. 343 with chairs only
12. During the tour, we were told that the city will repair the current roof leaks, is that correct?
No, this is not correct. Any potential bidder should be prepared to take responsibility for
any repairs needed to the building.
13. Considering there was no access to the roof during the walkthrough on 1/8, would there be an
opportunity prior to bid submission to look at the roof?
No, there will not be access to the roof prior to bid submission. This can however be
arranged as part of final negotiations of terms.
14. Is the satellite parking lot on the north side of Europe St included with the school parcel?
Yes, that plot is included.
15. Is the Zuccolo Gym (Providence Parks Department) something that the school could
access? What is the process?
The Zuccolo Gym is managed by the Providence Recreation Department. This would need
to be negotiated with that team in follow-up and should not be relied upon as part of the
bidding process.
16. For housing (mixed-income) uses, is the property being offered as a long term ground lease? If
so, do you have the general terms for this ground lease (what security would a lender take for
example).
No, the property is available for purchase for the purpose of housing development.
17. Are bidders submitting bids to purchase the property (freehold or leasehold interests?) or to
renovate the property to one of 2 uses (bidder responsible for financing the rehabilitation not the
purchase?). Does the city retain ownership of the land under all scenarios.
Bidders are submitting for either a long-term lease for the use as a public school, in which
case the City retains ownership, or, for purchase for the development of housing, in which
case the City does not retain ownership.
18. Is the renovation subject to any Davis Beacon requirements.
There are not Davis Beacon requirements as it relates to the transaction with the city. These
requirements could be triggered if related funding was used as part of the financing.
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19. Is the parking lot at 131 DePasquale Ave. included in the property?
Yes, that parking lot is included.
20. Are uses other than school use or residential use something that the City of Providence would
consider?
The city is not considering additional uses at this time.
21. Under residential use, a zoning change would be required. Is the City of Providence ensuring that
residential use and zoning is approved for this site?
While the city will be supportive of the application to the Zoning Board and Planning
Commission, those entitles must ultimately approve the plans before they can move
forward.
22. Is the City of Providence open to development proposals that combine multi uses? And if so, how
would this dictate the structure (lease vs purchase)?
The city is only open to residential or school uses. If a bidder wanted to submit a mix of
those two uses a lease would not be considered.
23. What is the timeline for the decision-making process?
The Administration will move the process as quickly as possible with a goal to make a
recommendation back to the Board of Contract and Supply for approval within 60 days of
bid opening.
24. Would the City of Providence be open to a long-term lease with an option to purchase?
The city is considering a long-term lease for the school's use but not for the residential use
option.
25. Can we have access to the CAD or architectural files?
Additional CAD or architectural files are not available at this time.
26. Is there a current title search of the property we can have access to?
A current title search is not available at this time.
27. How much are the monthly utilities?
The City is not able to provide that information at this time.
28. What is the cause of the odor in the building?
While the city cannot comment definitively, we believe it is caused by the building being
vacant and routine cleaning/maintenance not being done.
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29. What repairs have been completed since the 2017 Facilities Assessment?
This is not available.
30. What is the age of the roof and when was the roof last repaired?
Please see the attached roof report
31. What is the cause of the leak on the top floor?
The City is not able to comment on the cause of the leak.
32. A proponent that we've spoken with has a question about the Technical Criteria for the
"Evaluation Criteria - Residential Uses" within the RFP for Redevelopment of 99 Kenyon St.
The evaluation criteria for residential uses are outlined on page 15 of the RFP
33. Is the proposed minimum purchase price for 99 Kenyon St. (90% of the appraised value) subject
to negotiation? Has the property been appraised for fair market value, and is the appraisal
available?
The minimum purchase price is not subject to negotiation as it is established in the City
Charter. The appraisal is not being made available at this time.
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