Recreation Activity Guides

Agency: City of Redding
State: California
Type of Government: State & Local
Posted Date: Jul 31, 2020
Due Date: Aug 13, 2020
Solicitation No: 178540
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Contact information: Please Login to View Page
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Recreation Activity Guides
  • Department: City Manager
  • Category: Purchasing Request for Bids, Purchasing Request for Quotations, Purchasing Request for Proposals
  • RFP Number: 178540
  • Start Date: 07/24/2020
  • Close Date: 08/13/2020 2:00 PM





specification -> 178540 Recreation Activity Guides



Purchasing Contact: Mari Szynal

Attachment Preview

PLEASE BE SURE YOUR QUOTE INCLUDES THE
FOLLOWING INFORMATION, AS APPLICABLE.
COMPLETED QUOTATION PROPOSAL FORM
Your Company Name and Address
Unit Price(s)
Extended Price(s)
Freight Charges
(Either included in total price or itemized separately.)
All Quotes are F.O.B. Redding, CA.
Sales Tax (7.25% for product purchases)
Completed Acknowledgment of any Addenda issued
Addenda (if any issued) will be posted on our website
www.cityofredding.org/PurchasingBids
Completed Signature Portion of Quotation Proposal form
The City of Redding does not accept
electronic/digital signatures.
This form must be hand signed.
Quotes May Be Sent Via
Email ( Quotes@cityofredding.org )
Overnight Delivery
Fax (530) 225-4434
U.S. Mail To:
Purchasing Division, 3rd Floor
City of Redding
777 Cypress Avenue, Redding CA
96001
EMAIL SUBJECT LINE SHALL BE CLEARLY MARKED WITH THE RFQ NUMBER & TITLE
FOR SECURITY PURPOSES,
EMAILS NOT APPROPRIATELY IDENTIFIED MAY NOT BE OPENED.
QUOTES MUST BE RECEIVED BY THE DUE DATE AND TIME
INDICATED ON THE QUOTATION REQUEST FORM
THE CITY OF REDDING IS NOT RESPONSIBLE FOR RECEIPT OF VENDOR=S QUOTATION.
QUOTATION PROPOSAL FORM
RECREATION ACTIVITY GUIDES
( Quotation # 178540 )
To: City of Redding
Mari Szynal, Buyer
B-050-100-000
Date
The undersigned
(Corporate Name of Bidder) agrees to furnish
to the City of Redding, California, at the prices quoted below, in accordance with the
Specifications, Terms, and Conditions on file in the office of the Purchasing Division of the City
of Redding, a copy of which is attached hereto, and is hereby made a part of this Proposal:
Option 1: No Change due to Covid-19
Issue
Fall 2020
Winter 2021
Spring 2021
Summer 2021
Quantity
15,000
15,000
15,000
20,000
No. of Pages Unit Price
36
$
$
36
$
$
44
$
$
52
$
$
Sub-Total $
Sales Tax $
Total Cost Delivered $
Total
Option 2: Fall/Winter changes due to Covid-19 / No Fall Issue
Issue
Winter 2021
Spring 2021
Summer 2021
Quantity
8,000
15,000
20,000
No. of Pages Unit Price
36
$
$
44
$
$
52
$
$
Sub-Total $
Sales Tax $
Total Cost Delivered $
Total
RFQ 178540 – Activity Guides Proposal
Page 1
Option 3: Full year changes due to Covid-19 –No Fall Issue
Issue
Winter 2021
Spring 2021
Summer 2021
Quantity
8,000
8,000
10,000
No. of Pages Unit Price
36
$
$
44
$
$
52
$
$
Sub-Total $
Sales Tax $
Total Cost Delivered $
Total
The prices quoted herein are firm, and are not subject to change. The City reserves the right to
reject any or all Bids and to waive minor irregularities that may be in the best interest of the City.
It is further agreed the materials and services to be furnished under this proposal will be delivered,
with all freight charges borne by supplier, f.o.b., Redding, California, at the City=s Teen Center,
40 Quartz Hill, Redding, CA 96001.
The bidder hereby acknowledges that Addenda Nos._____, _____, _____, to this Bid have been
received, if any (Bidder insert Addendum No. Of each Addendum received). Bidder understands
failure to acknowledge any addenda issued may cause the bid to be considered non-responsive.
Bidder may check the website www.cityofredding.org/PurchasingBids or contact the Purchasing
Division to confirm the number of addenda (if any), that have been sent.
Acceptance of the quotation herein does not constitute a contract for goods or services. It is
understood that this bid shall remain open and shall not be withdrawn for a period of forty-five
(45) days from the date prescribed for the opening of the bid. In submitting the above, the vendor
agrees that the quotation stated herein is final and may be relied upon by the City in any future
contract that may be executed between the City and the vendor.
Respectfully submitted,
____________________________________
(Mailing Address)
____________________________________
(Corporate Name of Bidder)
____________________________________
(City, State & Zip)
____________________________________
(Signature)
____________________________________
(Telephone/Fax)
____________________________________
(Print Name)
____________________________________
(Email Address)
RFQ 178540 – Activity Guides Proposal
____________________________________
(Title)
Page 2
CITY OF REDDING
SPECIFICATIONS
TO PRINT AND DELIVER
RECREATION ACTIVITY GUIDES
( Quotation 178540 )
The City of Redding Community Services Recreation Division wishes to establish a contract with
a qualified vendor to print and deliver quarterly Activity Guides to the City of Redding Recreation
Department.
CONTRACT TERM
The term of this contract shall be from issuance of PO through August 31, 2021. If mutually
agreed upon, with all prices (with allowed adjustments as noted below), terms, and conditions
remaining the same, the contract may be renewed on an annual basis, for up to two (2) consecutive
one-year extensions through August 31, 2023.
Unit prices shall remain firm for the first year of the contract, issuance of PO through August 31,
2021. Prices may be changed annually thereafter, in direct proportion to the change in the
Consumer Price Index for All Urban Consumers (CPI-U), All items in West – Size Class B/C, not
seasonally adjusted, (Series ID: CUURX400SA0), as reported by the Bureau of Labor Statistics of
the U.S. Department of Labor. The base index shall be the June 2020 index (158.857). Changes
in prices will be no more frequent than every 12 months, if necessary.
COVID-19 ACCOMMODATION:
With wide-spread school closures due to the Covid-19 Pandemic, there is the possibility that
distribution of Activity Guides into local schools this coming year Fall-Summer 2020-2021 may
not take place. This would dramatically affect the number of printed guides needed. Since it is
unknown at this time how this scenario will unfold, we have added three pricing options to
accommodate the potential change.
PLEASE QUOTE ON THE FOLLOWING OPTIONS:
OPTION 1: NO CHANGE DUE TO COVID19
QUANTITY:
15,000 (FALL 2020)
15,000 (WINTER 2021)
15,000 (SPRING 2021)
20,000 (SUMMER 2021)
NO. OF PAGES:
36 pages, (FALL 2020)
36 pages, (WINTER 2021)
44 pages, (SPRING 2021)
52 pages, (SUMMER 2021)
FINAL TRIM SIZE: 8 1/16" x 10 1/4"
IMAGE SIZE:
8 1/16" x 10 1/4". Full bleed (.125”) every page
RFQ 178540 –Activity Guides
Page 1

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See Also

Recreation Activity Guides Department: City Manager Category: Purchasing Request for Bids, Purchasing Request

City of Redding

Bid Due: 8/13/2020