Rebid Reflective Materials For Pci Huntingdon

Agency: State Government of Pennsylvania
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
Posted Date: Aug 15, 2019
Due Date: Aug 23, 2019
Solicitation No: 6100048811
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
ADVERTISEMENT INFORMATION

General Information
Department for this solicitation: Procurement
Date Prepared: 08/15/19 Types: IFB
Advertisement Type:
Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#: 6100048811 Solicitation/Project Title: REBID REFLECTIVE MATERIALS FOR PCI HUNTINGDON
Description: ***REBID OF 6100048801***

VARIOUS REFLECTIVE MATERIALS WITH DIFFERENT COLORS AND SIZES NEEDED FOR PROJECT THROUGH PCI HUNTINGDON. COMPARABLE SUBSTITUTES WILL BE CONSIDERED. ELECTRONIC SUBMISSIONS ONLY
Department Information
Department/Agency: Corrections Delivery Location: Pci Huntingdon 1301 Pennsylvania Ave Huntingdon Pa
County: Huntingdon Duration: 1 DELIVERY
Contact Information
First Name: MICHELE Last Name: WARFORD
Phone Number:
(XXX-XXX-XXXX)
717-728-4038 Email: MAMETRANOW@PA.GOV
Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.

Solicitation Start Date: 08/15/19
Solicitation Due Date: 08/23/19 Solicitation Due Time: 10:00 AM
Solicitation Opening Date: 08/23/19 Solicitation Opening Time: 10:01 AM
Opening Location: 1920 Technology Parkway Mechanicsburg Pa
No. of Addendums: 0
Amended Date: 08/15/19
Related Solicitation Files

Original Files
TERMS AND CONDITIONS.pdf
680CR Specifications.docx
Reciprocal Limitations.pdf




Go to Solicitation Tabulations No Tabulations exist for 6100048811.
Go to Awards No Awards exist for 6100048811.
Go to Contracts No Contracts exist for 6100048811.

Attachment Preview

Table of Contents
SAP
PART I - GENERAL INFORMATION ...................................................................................................................... 3
I.1 IFB-001.1 Purpose (Oct 2006) ............................................................................................................................... 3
I.2 IFB-005.1 Type of Contract (Oct. 2006)................................................................................................................ 3
I.3 IFB-008.1C No Pre-bid Conference (Oct. 2006) ................................................................................................... 3
I.4 IFB-009.1 Questions (February 2012).................................................................................................................... 3
I.5 IFB-010.1 Addenda to the IFB (Oct. 2006)............................................................................................................ 3
I.6 IFB-011.1B Submission of Bids – Electronic Submittal (May 2011).................................................................... 3
I.7 IFB-024.1 Bid Protest Procedure (April 2016) ...................................................................................................... 4
I.8 IFB-025.1 Electronic Version of this IFB (Oct 2006)............................................................................................ 4
I.9 IFB-029.1 Prices (Dec 6 2006)............................................................................................................................... 4
I.10 IFB-030.1 Approved Equal (Nov 2006)............................................................................................................... 4
I.11 IFB-031.1 Alternates (Oct 2013).......................................................................................................................... 4
I.12 IFB-032.1 New Equipment (Nov 2006) ............................................................................................................... 5
I.13 I-IFB-033.1 Modification or Withdrawal of Bid (Nov 2006) .............................................................................. 5
I.14 I-IFB-034.1 Rejection of Bids (Nov 2006) .......................................................................................................... 6
I.15 Submission-001.1 Representations and Authorizations (February 2017) ............................................................ 6
PART II - REQUIREMENTS ..................................................................................................................................... 8
II.1 II-IFB-008.1b Lobbying Certification and Disclosure – Electronic Submission. (Oct 2006). ............................. 8
II.2 II-IFB-016.1 Post-Submission Descriptive Literature (Dec 2006) ....................................................................... 8
II.3 II-IFB-017.1b Reciprocal Limitations Act – Electronic Submittal (February 2007)............................................ 8
II.4 II-IFB-018.1b Iran Free Procurement Certification and Disclosure – Electronic Submittal (November 2016)... 8
PART III - SELECTION CRITERIA.......................................................................................................................... 9
III.1 III-IFB-001.1a Mandatory Responsiveness Requirements (Oct 2006) ............................................................... 9
III.2 III-IFB-006.1a Method of Award (February 2012) ............................................................................................. 9
III.3 III-IFB-007.1 Awards (May 2011) ...................................................................................................................... 9
III.4 III-IFB-008.1 Tie Bids (Nov 2006) ..................................................................................................................... 9
III.5 III-IFB-009.1 Prompt Payment Discounts (Nov 2006) ....................................................................................... 9
III.6 III-IFB-010.1 Option for Separate Competitive Bidding Procedure (Nov 2006)................................................ 9
III.7 III-IFB-014.1 Rebates (Nov 2006) ...................................................................................................................... 9
PART IV - WORK STATEMENT............................................................................................................................ 11
IV.1 IFB-001.1a Specifications (Nov 2006).............................................................................................................. 11
PART V - CONTRACT TERMS and CONDITIONS .............................................................................................. 12
V.1 CONTRACT-001.1b Contract Terms and Conditions (Nov 30, 2006).............................................................. 12
V.2 CONTRACT-002.1b Term of Contract – PO (July 2015).................................................................................. 12
V.3 CONTRACT-002.3 Extension of Contract Term (Nov 30 2006) ...................................................................... 12
V.4 CONTRACT-003.1c Signatures - PO (July 2015) ............................................................................................. 12
V.5 CONTRACT-004.1a Definitions (Oct 2013)...................................................................................................... 13
V.6 CONTRACT-006.1 Independent Prime Contractor (Oct 2006)......................................................................... 13
V.7 CONTRACT-007.01a Supplies Delivery (Nov 30 2006)................................................................................... 13
V.8 CONTRACT-008.1a Warranty. (Oct 2006) ....................................................................................................... 13
V.9 CONTRACT-009.1c Patent, Copyright, and Trademark Indemnity (Oct 2013)................................................ 14
V.10 CONTRACT-009.1d Ownership Rights (Oct 2006) ........................................................................................ 14
V.11 CONTRACT-010.1a Acceptance (Oct 2006)................................................................................................... 14
V.12 CONTRACT-010.2 Product Conformance (March 2012) ............................................................................... 15
V.13 CONTRACT-010.3 Rejected Material Not Considered Abandoned (March 2012) ........................................ 15
V.14 CONTRACT-011.1a Compliance With Law (Oct 2006) ................................................................................. 15
V.15 CONTRACT-013.1 Environmental Provisions (Oct 2006).............................................................................. 15
V.16 CONTRACT-014.1 Post-Consumer Recycled Content (June 2016)................................................................ 15
V.17 CONTRACT-014.3 Recycled Content Enforcement (February 2012) ............................................................ 16
V.18 CONTRACT-015.1 Compensation (Oct 2006) ................................................................................................ 16
V.19 CONTRACT-015.2 Billing Requirements (February 2012) ............................................................................ 16
V.20 CONTRACT-016.1 Payment (Oct 2006) ......................................................................................................... 16
V.21 CONTRACT-016.2 ACH Payments (Aug 2007) ............................................................................................. 17
V.22 CONTRACT-017.1 Taxes (Dec 5 2006) .......................................................................................................... 17
V.23 CONTRACT-018.1 Assignment of Antitrust Claims (Oct 2006) .................................................................... 17
V.24 CONTRACT-019.1 Hold Harmless Provision (Nov 30 2006)......................................................................... 17
Page 1
V.25 CONTRACT-020.1 Audit Provisions (Oct 2006) ............................................................................................ 18
V.26 CONTRACT-021.1 Default (Oct 2013) ........................................................................................................... 18
V.27 CONTRACT-022.1 Force Majeure (Oct 2006)................................................................................................ 19
V.28 CONTRACT-023.1a Termination Provisions (Oct 2013)................................................................................ 20
V.29 CONTRACT-024.1 Contract Controversies (Oct 2011) .................................................................................. 20
V.30 CONTRACT-025.1 Assignability and Subcontracting (Oct 2013) .................................................................. 21
V.31 CONTRACT-026.1 Other Contractors (Oct 2006)........................................................................................... 21
V.32 CONTRACT-027.1 Nondiscrimination/Sexual Harassment Clause (August 2018)........................................ 21
V.33 CONTRACT-028.1 Contractor Integrity Provisions (January 2015)............................................................... 22
V.34 CONTRACT-029.1 Contractor Responsibility Provisions (Nov 2010) ........................................................... 25
V.35 CONTRACT-030.1 Americans with Disabilities Act (Oct 2006).................................................................... 26
V.36 CONTRACT-031.1 Hazardous Substances (April 2017)................................................................................. 26
V.37 CONTRACT-032.1 Covenant Against Contingent Fees (Oct 2006) ............................................................... 27
V.38 CONTRACT-033.1 Applicable Law (Oct 2006).............................................................................................. 27
V.39 CONTRACT- 034.1b Integration (Nov 30 2006)............................................................................................. 27
V.40 CONTRACT-034.2b Order of Precedence - IFB (Dec 6 2006) ....................................................................... 28
V.41 CONTRACT-034.3 Controlling Terms and Conditions (Aug 2011) ............................................................... 28
V.42 CONTRACT-035.1a Changes (Oct 2006)........................................................................................................ 28
V.43 CONTRACT-037.1a Confidentiality (Oct 2013) ............................................................................................. 28
V.44 CONTRACT-046.1 Manufacturer’s Price Reduction (Oct 2006) .................................................................... 29
V.45 CONTRACT-051.1 Notice (Dec 2006) ............................................................................................................ 29
V.46 CONTRACT-052.1 Right to Know Law (Feb 2010) ....................................................................................... 30
Page 2
PART I - GENERAL INFORMATION
PART I - GENERAL INFORMATION
I.1 IFB-001.1 Purpose (Oct 2006)
The Commonwealth of Pennsylvania (Commonwealth) is issuing this Invitation for Bids (IFB) to meet the needs of
CI HUNTINGTON/ MICHELE WARFORD to satisfy a need for Reflective Materials.
I.2 IFB-005.1 Type of Contract (Oct. 2006)
If the Issuing Office enters into a contract as a result of this IFB, it will be a Established Price Contract contract
containing the Contract Terms and Conditions as shown in Part V of this IFB.
I.3 IFB-008.1C No Pre-bid Conference (Oct. 2006)
There will be no pre-bid conference for this IFB. If there are any questions, please forward them to the Issuing
Office prior to the bid opening date and time.
I.4 IFB-009.1 Questions (February 2012)
All questions regarding the IFB must be submitted in writing to the email address of the Issuing Officer provided in
the solicitation. While there is no set timeline for the submittal of questions, questions received within 48 hours
prior to the bid due date and time will be answered at the discretion of the Commonwealth. All questions received
will be answered, in writing, and such responses shall be posted to eMarketplace as an addendum to the IFB. The
Issuing Officer shall not be bound by any verbal information nor shall it be bound by any written information that is
not either contained within the IFB or formally issued as an addendum by the Issuing Office. The Issuing Office
does not consider questions to be a protest of the specifications or of the solicitation.
I.5 IFB-010.1 Addenda to the IFB (Oct. 2006)
If the Issuing Office deems it necessary to revise any part of this IFB before the bid response date, the Issuing Office
will post an addendum to its website at it is the Bidder's responsibility to periodically check the website for any
new information or addenda to the IFB.
I.6 IFB-011.1B Submission of Bids – Electronic Submittal (May 2011)
a. Bids are requested for the item(s) described in the Invitation For Bids and all the documents referenced in the
form (collectively called the IFB). Bidders must submit their bids through the Commonwealth's electronic
system (SRM).
b. It is the responsibility of each bidder to ensure that its Bid is received through the electronic system prior to
the date and time set for the opening of bids ("Bid Opening Time"). No Bid shall be considered if it arrives after
the Bid Opening Time, regardless of reason for the late arrival.
Bids that are timely received prior to the Bid Opening Time shall be opened publicly in the presence of one or
more witnesses at the time and place designated in this IFB for the Bid opening.
c. Bids must be firm. If a Bid is submitted with conditions or exceptions or not in conformance with the terms
Page 3
and conditions referenced in the IFB Form, it shall be rejected. The Bid shall also be rejected if the items offered
by the Bidder are not in conformance with the specifications as determined by the Commonwealth.
d. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to provide the
awarded items at the price(s) set forth in this Bid at the time(s) and place(s) specified.
I.7 IFB-024.1 Bid Protest Procedure (April 2016)
The Bid Protest Procedure is on the DGS website at
http://www.dgs.pa.gov/Documents/Procurement%20Forms/Handbook/Pt1/Pt%20I%20Ch%2058%20Bid%20Protests.pdf
I.8 IFB-025.1 Electronic Version of this IFB (Oct 2006)
This IFB is being made available by electronic means. If a Bidder electronically accepts the IFB, the Bidder
acknowledges and accepts full responsibility to insure that no changes are made to the IFB. In the event of a
conflict between a version of the IFB in the Bidder's possession and the Issuing Office's version of the IFB, the
Issuing Office's version shall govern.
I.9 IFB-029.1 Prices (Dec 6 2006)
The bid submitted by the successful Bidder will be incorporated into any resulting Contract and the Bidder will be
required to provide the awarded item(s) at the prices quoted in its Bid.
I.10 IFB-030.1 Approved Equal (Nov 2006)
Whenever an item is defined in this IFB by trade name and catalogue number of a manufacturer or vendor, the term
'or approved equal,' if not inserted therewith shall be implied. Any reference to a particular manufacturer's product
either by trade name or by limited description is solely for the purpose of more clearly indicating the minimum
standard of quality desired, except where a 'no substitute' is requested. When a 'no substitute' is requested, the
Issuing Office will consider Bids for the referenced product only. The term 'or approved equal' is defined as
meaning any other make which, in the sole opinion of the Issuing Office, is of such character, quality, and
performance equivalence as to meet the standard of quality of products specified for which it is to be used equally as
well as that specified. A Bidder quoting on a product other than the referenced product shall: a) furnish complete
identification in its Bid of the product it is offering by trade name, brand and/or model number; b) furnish
descriptive literature and data with respect to the substitute product it proposes to furnish; and c) indicate any known
specification deviations from the referenced product.
I.11 IFB-031.1 Alternates (Oct 2013)
A Bidder who wants to offer an alternate must notify the Issuing Office in writing, at least five (5) days prior to the
scheduled Bid opening, that the Bidder intends to offer an alternate in its Bid. An "alternate" is a product that
deviates from the requirements of the specifications in its composition, qualities, performance, size dimension, etc.
The written notification from the Bidder must include a complete description of the alternate and must identify the
product's deviations from the specifications. Upon receipt of the notification, the Issuing Office will determine
whether the alternate is acceptable. If the Issuing Office, in its discretion, determines that the alternate is
acceptable, the Issuing Office will issue a change notice to the invitation for bids that revises the specifications. If
no change notice is issued revising the specification, a Bid offering the alternate will not be considered for award.
If an item or items in the IFB are designated “no substitute,” this provision does not apply and no alternate may be
proposed by a bidder nor will any alternate be considered by the Issuing Office.
Page 4
I.12 IFB-032.1 New Equipment (Nov 2006)
Unless otherwise specified in this invitation for bids, all products offered by Bidders must be new or
remanufactured. A 'new' product is one that will be used first by the Commonwealth after it is manufactured or
produced. A 'remanufactured' product is one which: 1) has been rebuilt, using new or used parts, to a condition
which meets the original manufacturer's most recent specifications for the item; 2) does not, in the opinion of the
Issuing Office, differ in appearance from a new item; and 3) has the same warranty as a new item. Unless
otherwise specified in this invitation for bids, used or reconditioned products are not acceptable. This clause shall
not be construed to prohibit Bidders from offering products with recycled content, provided the product is new or
remanufactured.
I.13 I-IFB-033.1 Modification or Withdrawal of Bid (Nov 2006)
a. Bid Modification Prior to Bid Opening. Bids may be modified only by written notice or in person prior to the
exact hour and date specified for Bid opening.
1) If a Bidder intends to modify its Bid by written notice, the notice must specifically identify the Bid to be
modified and must be signed by the Bidder. The Bidder must include evidence of authorization for the
individual who signed the modification to modify the Bid on behalf of the Bidder. The Bid modification must
be received in a sealed envelope. The sealed envelope must identify the assigned Collective Number and the
Bid Opening Time, and should state that enclosed in the envelope is a Bid modification
2) If a Bidder intends to modify its Bid in person, the individual who will modify the Bid must arrive in the Bid
Opening Room prior to the Bid Opening Time, show a picture identification and provide evidence of his/her
authorization to modify the Bid on behalf of the Bidder. If a Bidder intends to modify its Bid in person, the
Bidder may do so only in the presence of an agency employee. (The agency employee will observe the
actions taken by the individual to modify the Bid, but will not read the Bid or the modification).
b. Bid Withdrawal Prior to Bid Opening. Bids may be withdrawn only by written notice or in person prior to the
exact hour and date specified for Bid opening.
1) If a Bidder intends to withdraw its Bid by written notice, the notice shall specifically identify the Bid to be
withdrawn and shall be signed by the Bidder. The Bidder must include evidence of authorization for the
individual who signed the bid withdrawal to withdraw the bid on behalf of the Bidder. Except as provided in
Subparagraph c, below, bid withdrawals received after the exact hour and date specified for the receipt of
Bids shall not be accepted.
2) If a Bidder intends to withdraw its Bid in person, the individual who will withdraw the Bid must arrive in the
Bid Opening Room prior to the Bid Opening Time, show a picture identification and provide evidence of
his/her authorization to withdraw the Bid on behalf of the Bidder.
c. Bid Withdrawal After Bid Opening. Bidders are permitted to withdraw erroneous Bids after Bid opening only if
the following conditions are met:
1) The Bidder submits a written request for withdrawal.
2) The Bidder presents credible evidence with the request that the reason for the lower Bid price was a clerical
mistake as opposed to a judgment mistake and was actually due to an unintentional arithmetical error or an
unintentional omission of a substantial quantity of work, labor, material, or services made directly in the
compilation of the Bid.
3) The request for relief and supporting evidence must be received by the Issuing Office within three (3)
business days after Bid opening, but before award of the contract.
4) The Issuing Office shall not permit a Bid withdrawal if the Bid withdrawal would result in the award of the
contract on another Bid of the same Bidder, its partner, or a corporation or business venture owned by or in
Page 5

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