Ranges at Oakfield - Irrigation

Agency: Thomas County
State: Georgia
Type of Government: State & Local
Posted Date: Feb 7, 2020
Due Date: Feb 25, 2020
Bid Source: Please Login to View Page
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Ranges at Oakfield – Irrigation

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Purchasing Department
116 West Jefferson Street
Thomasville, Georgia 31799
229-225-4100
February 6, 2020
Invitation to Bid
You are invited to submit a sealed bid for providing Irrigation work for the Thomas County Board of
Commissioners. Attached are the general conditions, standard instructions, bid specification, and bid
form. Variation from the given specifications should be noted on the bid form with an explanation of said
variation(s) attached. Bids are to be marked with bidder’s name and address and labeled: Bid for “Ranges
at Oakfield - Irrigation” and mailed or delivered to the following address no later than 2:00 p.m.; local
time, Tuesday, February 25, 2020.
Deadline for receiving bids:
02/25/2020
(date)
2:00 p.m.
(time)
Bid opening:
02/25/2020
(date)
2:00 p.m.
(time)
Committee Review:
03/03/2020
(date)
8:30 a.m.
(time)
Tentative Award Date:
03/10/2020
(date)
9:00 a.m.
(time)
Address all bids to:
THOMAS COUNTY BOARD OF COMMISSIONERS
Bid for: “Ranges at Oakfield - Irrigation”
ATTN: PURCHASING DEPARTMENT
P.O. Box 920
116 West Jefferson Street
Thomasville, Georgia 31799
Any inquiries concerning this bid should be made to Alicia Wiese, Purchasing Agent, at the above location
or at (229) 225-4100. Alicia.wiese@thomascountyga.gov.
UPON RECEIPT OF THIS INVITATION
PLEASE CALL OR E-MAIL CONFIRMATION OF RECEIPT
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GENERAL CONDITIONS
No bids received after said time or at any place other than the time and place stated in the notice will be
considered.
WITHDRAWAL OF BID:
A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without
prejudice to the bidder, by submitting a written request of withdrawal to the Thomas County Board of
Commissioners, Purchasing Department.
REJECTION OF BID:
Thomas County may reject any and all bids, and must reject a bid of any party who has been delinquent or
unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive any irregularities
or informalities in any bid in the bidding procedure. Thomas County will be the sole judge which bid is best,
and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for
performing the work, and experience in similar operation of the various bidders.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The bidder may be required, upon request, to prove to the satisfaction of Thomas County that he/she has the
skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a
satisfactory manner and within the required time. If the available evidence of competency of any bidder is
not satisfactory, the bid of such bidder may be rejected, The successful bidder is required to comply with and
abide by all applicable federal and state laws in effect at the time the contract is awarded.
NON-COLLUSION AFFIDAVIT:
By submitting a bid, the bidder represents and warrants that such bid is genuine and not fraudulent or
collusive or made in the interest or in behalf of any person not therein named, and that the bidder has not
directly or indirectly induced or solicited any other bidder to put in a fraudulent bid, or any other person, firm
or corporation to refrain from bidding and that the bidder has not in any manner sought by collusion to secure
to that bidder any advantage over any other bidder.
INTEREST OF:
By submitting a bid, the bidder represents and warrants that neither a Commissioner nor Chairman of Thomas
County has, in any manner, an interest, directly or indirectly in the bid or in the contract that may be made
under it, or in any expected profits to arise therefrom.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions,
specifications, bid and addenda, if any, will be deemed part of the contract.
P.O. Box 920 • Thomasville, Georgia 31799 • (229) 225-4100 • Fax: (229) 584-9843
www.thomascountyboc.org
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STANDARD INSTRUCTIONS TO BIDDERS
1. The written specifications contained in this bid will not be changed or superseded except by written
addendum from Thomas County. Failure to comply with the written specifications for this bid may result in
disqualification by Thomas County.
2. All goods and materials will be F.O.B. Thomas County Board of Commissioners – Ranges at Oakfield,
245 County Farm Road, Thomasville, Georgia, in Thomas County and no freight or postage charges will be
paid by Thomas County unless such charges are included in the bid price.
3. All bids must be sealed, received and in-hand at bid due date and time. Each bidder assumes the
responsibility for having his/her bid received at the designated time and place without consideration,
regardless of the postmark. Thomas County accepts no responsibility for mail delivery.
4. Each bid form submitted must include the name of the business, mailing address, the name, title and
signature of the person submitting the bid. When submitting a bid package to Thomas County, the first page
of your bid package should be the Bid Form listing price, delivery, etc. unless the bid form is requested to be
in a separate sealed envelope.
5. No bids received after said time or at any place other than the time and place stated in the notice will
be considered.
6. Thomas County may reject any and all bids, and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive any
irregularities or informalities in any bid in the bidding procedure. Thomas County will be the sole judge as to
which bid is best, and in ascertaining this, will take into consideration the business integrity, financial
resources, facilities for performing the work, and experience in similar operation of the various bidders.
7. Telephone bids will not be accepted.
8. No sales tax will be charged on any orders. Thomas County is exempt as outlined by Georgia State
Law.
9. Bidders will state delivery time after receiving order. (if applicable)
10. Unless otherwise stated, all bids submitted will be valid and may not be withdrawn for a period of 180
days from the due date of the bid.
11. Tabulations will be electronically sent to each bidder after Board approval. Results of the bids will not
be available orally.
12. All responses must be submitted on the provided bid format. Exception from this format will not be
accepted. Any offeror who believes that the bid format is unclear shall submit all questions upon receipt.
P.O. Box 920 • Thomasville, Georgia 31799 • (229) 225-4100 • Fax: (229) 584-9843
www.thomascountyboc.org
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Insurance/Bonding:
A. EVIDENCE OF INSURANCE:
Prior to execution of the contract, the Contractor shall file, with the Owner, evidences of
insurance from the insurer, certifying to the coverage of the insurance required herein. The
evidences of insurance shall be certified by a properly authorized officer, agent, general agent
or qualified representative of the insurer, and shall certify the names of the insured, the type
and amount of insurance, the location and operations to which the insurance applies, and the
expiration date. The evidences shall include the agreement of the insurer to give, by
registered mail, notice to the Owner and at least 30 calendar days prior to the effective date
of cancellation, lapse, or material change in the policy.
B. CERTIFICATE OF INSURANCE:
This Certificate of Insurance is not an insurance policy and does not amend, extend or alter
the coverage afforded by the policies listed herein. Notwithstanding any requirement, term,
or condition of the contract with the respect to which this certificate is issued, the insurance
afforded by the policies described herein is subject to the terms, exclusions and conditions of
such policies.
C. CANCELLATION OF INSURANCE:
If the insurance is canceled, the Contractor shall deliver to the Owner new policies of
insurance and the receipts for payment of premiums thereon. Should the Contractor neglect
to obtain and maintain in force such insurance, and deliver such policy or policies and receipts
to the Owner, then it shall be lawful for the Owner to obtain and maintain such insurance.
The Contractor hereby appoints the owner his true and lawful attorney, to do the things
necessary for this purpose. Money expended by the Owner under the provisions of this
paragraph for insurance premiums shall be charged to the Contractor. Failure of the Owner
to obtain such insurance shall in no way relieve the Contractor of his responsibilities under
this contract.
D. PUBLIC LIABILITY:
1. Successful bidder will be required to furnish a certificate of liability insurance in an
amount not less than ($1,000,000.00) one million dollars per occurrence to protect the county
throughout the life of the contract against “all risks”. Coverage to include but not be limited
to general liability; comprehensive form, premises/operations, underground explosion and
collapse, products / completed operations, contractual, independent contractors, broad form
property damage, personal injury, and automobile liability. Worker’s compensation and
employer’s liability are to be statutory amounts. Certificate must be furnished within (10) ten
calendar days of a “notice of award” being issued.
2. Liability insurance shall indemnify the Contractor and his subcontractors against loss
from liability, imposed by law, upon or assume under contract by the Contractor or his
subcontractors, for damages on account of such bodily injury and property damage. The
insurance shall also indemnify the Contractor and his subcontractors against losses related to
completed operations and products. The insurance shall be provided by a comprehensive,
broad form occurrence property damage liability policy written by licensed underwriters. The
policies shall cover operations, owned and no owned vehicles and equipment, contractors’
protective coverage blanket, contractual liability, and completed operations liability. The
P.O. Box 920 • Thomasville, Georgia 31799 • (229) 225-4100 • Fax: (229) 584-9843
www.thomascountyboc.org
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liability insurance shall not exclude explosion, collapse, underground excavation, or removal
of lateral support and shall include cross liability. The Owner, the Construction Manager, the
design engineer, and their officers, principals, agents, subcontractors, and employees shall be
named as additionally insured on the liability policies.
3. WORKERS COMPENSATION INSURANCE:
Contractor and the subcontractors shall cover or insure under applicable laws relating to
workers compensation or employer’s liability insurance, their employees, working on or
about the construction site, regardless of whether such coverage or insurance is mandatory
or merely elective under the law. The contractor shall defend, protect, save harmless the
Owner from and against claims, suits and actions arising from failure of the Contractor or the
subcontractors to maintain such insurance.
4. BID SECURITY:
a. BID BOND: Bids must be accompanied by a bid security of not less than
(10%) ten percent of the total amount of the bid. The guarantee
may be in the form
of a cashier’s check, certified check, bank draft, or an irrevocable letter of credit made
payable to Thomas County Commissioners, or a bid bond issued by a surety company
licensed to issue such bonds in the State of Georgia. The guarantee shall insure the
execution of the contract document and the furnishing of a payment bond and
a performance bond. Upon the county naming a successful bidder, all other bid bonds will
be returned at that time.
b. PAYMENT AND PERFORMANCE BONDS: The bid security of the successful
bidder will be retained until such bidder has executed the contract documents,
furnished the required contract security and met the other conditions of the “Notice
of Award”, whereupon the bid security will be returned. Bonds must be submitted
within (15) fifteen calendar days after being furnished a “Notice of Award”. All bonds
must be written on a surety company licensed to do business in Georgia. If the
successful bidder fails to execute and deliver the contract documents and furnish the
required contract security within (15) fifteen calendar days after the notice of award,
owner may annul the “Notice of Award” and bid security of that bidder will be
forfeited. The bid security of the bidders whom owner believes to have a reasonable
chance of receiving the award may be retained by owner until the earlier of seven
days after the effective date of the agreement or 61 days after the bid opening,
whereupon bid security furnished by such bidders will be returned. Thomas County
will accept an irrevocable bank letter of credit in lieu of the Payment and
Performance bonding requirement.
c.
SUBCONTRACTORS TO THE GENERAL CONTRACTOR: In addition, any
subcontractor must provide (100%) one hundred percent payment and performance
bonds to the successful contractor when the value of the subcontract to the
successful bidder is ($20,000.00) twenty thousand dollars or more. A copy of the
subcontractor bonds issued to the contractor must be provided to the county before
the subcontractor is allowed to do any work. Upon receipt of payment and
performance bonds, successful bidder’s bid bond will be returned. All bonds must be
written on a surety company licensed to do business in Georgia. Retainage will be
P.O. Box 920 • Thomasville, Georgia 31799 • (229) 225-4100 • Fax: (229) 584-9843
www.thomascountyboc.org

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