?Raleigh Hills Asphalt Walking Path Replacement

Agency: Beaverton School District
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: May 14, 2019
Due Date: May 29, 2019
Solicitation No: ​19-0018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
solicitation number description solicitation documents addenda notice of intent due date
​19-0018 ​Raleigh Hills Asphalt Walking Path Replacement ​ITB 19-0018

Attachment K - C1.0 Site Plan

Attachment L - 2.0 Grading Plan
​Addendum 1 ​05/29/2019
2:00 PM

Attachment Preview

PUBLIC IMPROVEMENT PROJECT
INVITATION TO BID
Solicitation No: 19-0018
Raleigh Hills Asphalt Walking Path Replacement
ITB Closing (Due Date & Time):
May 29, 2019 at 2:00 PM Pacific Time
16NOV18
Issued by:
Beaverton School District 48J
16550 SW Merlo Road
Beaverton, Oregon 97003
April 24, 2019
Business Services
Procurement and Contracting
16550 SW Merlo Road
Beaverton, OR 97003
(503) 356-4324
PUBLIC IMPROVEMENT
INVITATION TO BID
Solicitation No: ITB 19-0018
Summary
The purpose of this Invitation to Bid (Solicitation) is to obtain competitive Bids from qualified General
Contractors (Bidder) interested in the provision of Raleigh Hills Asphalt Walking Path Replacement for the
Beaverton School District.
This is a public works project subject to ORS 279C.800 to 279C.870.
A NON-MANDATORY pre-Bid conference will be held on May 15, 2019 at 3:00 PM at Raleigh Hills K-8, 5225 SW
Scholls Ferry Road Portland, OR 97225.
Bidders must submit their Bid pursuant to the provisions of this Solicitation to Justin Sweet, Contract Specialist,
or designee, at the District Administration Center, Facilities Development Main Portable, 16550 SW Merlo Road,
Beaverton Oregon 97003, PRIOR to the Closing:
SOLICITATION CLOSING: May 29, 2019 at 2:00 PM Pacific Time
LATE BIDS WILL NOT BE ACCEPTED
Timely submitted Bids will be opened in public and read aloud immediately after Closing at the address above.
Bidders are solely responsible for ensuring that the Beaverton School District receives its Bid.
Bidders must submit a First-Tier Subcontractor Disclosure Form *EITHER* with the sealed Bid submission *OR*
in a separate envelope no later than:
DISCLOSURE DEADLINE: May 29, 2019 at 4:00 PM Pacific Time
Prospective Bidders must register with ORPIN http://orpin.oregon.gov/ to obtain the Solicitation documents
and plan sets.
Bidders must familiarize themselves with the entire Solicitation.
All questions and comments about this solicitation must be directed ONLY IN WRITING to
Justin Sweet, Contract Specialist, by e-mail to: contracts@beaverton.k12.or.us
THE DISTRICT MAY REJECT ANY BID NOT IN COMPLIANCE WITH ALL PRESCRIBED REQUIREMENTS.
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16NOV18
SECTION I - INTRODUCTION
Solicitation No: ITB 19-0018
1. INTRODUCTION:
This Solicitation is issued pursuant to ORS 279A, ORS 279C and the Oregon Attorney General Model Rules
Divisions 46 and 49.
2. DEFINITIONS:
The term "District" or “Owner” throughout this document means the Beaverton School District. The term
“Bidder” means the person or firm that submits a Bid in response to this Solicitation. The term “Bid” or
“Offer” means a written response to provide services in response to this Solicitation. The term “Contractor”
or “Supplier” means the Bidder awarded a contract as a result of this Solicitation.
3. SOLICITATION REVIEW:
Bidders must carefully review the Solicitation documents and are responsible for knowing and
understanding all terms and conditions. Unless defects, ambiguities, omissions, or errors are brought to the
District's attention by protest pursuant to REQUEST FOR CLARIFICATION OR CHANGE; SOLICITATION
PROTESTS (Section III, Paragraph 5), protests or appeals based on such defects, ambiguities, omissions or
errors received after issuance of the Notice of Intent to Award may not be favorably considered.
4. BACKGROUND:
a. The Beaverton School District encompasses approximately 57 square miles in northwestern Oregon in
Washington County. The District, located in the Portland, Oregon metro area, is the third largest School
District in Oregon.
b. The Beaverton School District has approximately 4,700 employees. The District is responsible for
educating approximately 40,870 students in kindergarten through grade 12 at thirty-four (34)
Elementary Schools, eight (8) Middle Schools, six (6) High Schools, five (5) Options Schools, and nineteen
(19) Options Programs.
5. SCOPE OF WORK:
This Solicitation is for firms (Bidders) interested in the provision of replacement of existing asphalt walking
path at Raleigh Hills K-8 5225 SW Scholls Ferry Road Portland, OR 97225.
6. CONTRACT:
The successful Bidder, selected by the District, will receive an AIA A101 Owner Contractor Agreement with
AIA A201 General Conditions. A sample is enclosed herein (see Attachments). The provisions of the sample
AIA A101 Owner Contractor Agreement and AIA A201 General Conditions are in addition to the
requirements set forth in this Solicitation.
a. Bidders are advised to thoroughly review and familiarize themselves with the standard contract. Certain
contract terms reflect state statute and may not be altered.
b. The Contractor will be expected to promptly sign a contract including all standard terms and conditions
contained in the sample contract.
c. Personnel substitution if the contractor must substitute personnel included in the original bid they
must obtain written District approval of substituted personnel, prior to substitution.
7. AMENDMENTS:
The District may amend a Contract without additional competition pursuant to OAR 137-049-0910.
8. DISTRICT REPRESENTATIVE:
The District Representative for the project is Kari McGatha, Project Coordinator.
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16NOV18
SECTION I - INTRODUCTION
Solicitation No: ITB 19-0018
9. SOLICITATION SCHEDULE:
The milestones for the selection process are set forth below. The dates are specific and will be followed to
the extent reasonably possible. The purpose of this schedule is for Bidder information only. Required dates
for Contract period milestones, submittals and any other activities are provided elsewhere in this
Solicitation. The District reserves the right to deviate from this schedule.
Solicitation Milestone
Pre-Bid conference
Deadline for questions/substitution requests
Closing
Notice of Intent to Award (NOI)
Date
May 15, 2019 at 3:00 PM
May 20, 2019
May 29, 2019 at 2:00 PM
On or about 24 hrs after Bid Closing
10. CONTACT DURING SOLICITATION:
Questions must be submitted in writing via email to contracts@beaverton.k12.or.us as indicated on the
Summary page of this Solicitation. No other contact regarding this solicitation during the solicitation
process is permitted. Unauthorized contact regarding this solicitation may subject the offender’s Bid to
rejection.
11. Additional information regarding this solicitation and certain forms for download are available on the ORPIN
website: www.orpin.oregon.gov
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16NOV18
SECTION II STATEMENT OF WORK
Solicitation No: ITB 19-0018
1. PURPOSE AND INTRODUCTION:
This solicitation is for retaining a general contractor (GC) to furnish, install, manage and coordinate all work
as shown in the attached documents on behalf of the Beaverton School District (District). The goal is to
replace the existing asphalt walking path at Raleigh Hills K-8. All work is to be completed over the 2019
summer break. The project is described in summary terms below and in the attached documents.
2. PROJECT DESCRIPTION:
Raleigh Hills K-8 is located at 5225 SW Scholls Ferry Road, Portland, OR 97225 within the City of Beaverton
boundaries. On the 10-acre site is an existing asphalt track that is failing in areas. The Parent Teacher
Organization is making it a priority to replace the existing track with a wider and more usable track with
three lanes and a rubberized surface.
3. OPERATIONAL ATTRIBUTES:
The District requires the project to be completed over the duration of the summer vacation beginning June
17, 2019. See project milestones below for further information. Coordination with summer maintenance
activities may be required.
4. GENERAL REQUIREMENTS:
Please refer to attached plans and specifications. It is intended that the Contractor provides a complete
project and coordinates work with the District, Contractors, and Consultants hired by the District, and all
applicable agencies having authority. Finished track must meet ADA 2010 Accessible Design Standards, 2017
A117.1, Oregon Structural Specialty Code, comply with jurisdictional codes and requirements, and District
Technical Standards.
a. Work to include supplying, storing and handling of all required materials.
b. Work includes protection of neighboring areas and replacement/repair of any damaged surfaces.
c. Contractor must provide all labor, materials, equipment, transportation, permitting, and other
facilities and services as necessary and/or required to execute all work. Contractor to call for all
required permit inspections including final inspection.
d. All work areas, staging areas, and storage areas must be secured and clearly marked for the duration
of work.
e. All work areas shall be cleaned of any construction debris daily. Contractor is responsible for
removal and disposal of materials offsite. Upon completion of the project, the Contractor is to
provide final cleaning of all work installed, replaced or repaired.
f. Contact District Representative with any questions, concerns, or conflicts.
g. Contractor must have completed background checks for all employees working on site per District
requirements. Contractor must provide a list of employees that have passed the check to the District
representative prior to work starting. All employees who will be on site during this project must
wear a “District Contractor” badge. A badge template is available from the District Representative.
h. The District will pay Public Works fees to BOLI. Do not include in Bid.
i. This will be a prevailing wage (BOLI) project. Copies of certified payroll must be delivered to the
District Representative on a weekly basis.
j. Only the District Representative, or designee have the authority to authorize any changes.
5. SPECIFIC REQUIREMENTS:
a. Work anticipated to start after June 17, 2019, with final completion by August 23, 2019. Work hours
are between 7:00 AM and 6:00 PM Pacific Time, with noise consideration to residential neighbors.
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16NOV18

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