RACIAL HEALTH EQUITY CONSULTANT

Agency:	County of Clark
State:	Washington
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Jun 28, 2024
Due Date:	Jul 10, 2024
Solicitation No:	RFP Number: 896
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST for PROPOSAL #896

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, JUNE 12, 2024

DUE DATE: WEDNESDAY, JULY 10, 2024 by 1:30 pm

Request for Proposal for:

RACIAL HEALTH EQUITY CONSULTANT

SUBMIT:

One (1) Original

One (1) Complete Copy

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Roxanne Wolfe

Deputy Director, Public Health

Roxanne.Wolfe@clark.wa.gov

564-397-8231

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

D. Draft Contract

E. Deliverable-Milestone Payment Schedule

Request for Proposal #896

Racial Health Equity Consultant

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

The purpose of this RFP is to permit the consultant community to suggest various approaches

to meet this defined need at a given price.

The Clark County Public Health (CCPH) department, a local public health agency with

approximately 180 employees in Southwest Washington, is releasing a Request for Proposal

(RFP) for a consultant to provide a comprehensive assessment of the Public Health

department’s culture, strengths, weaknesses, and opportunities concerning our initiatives to

eliminate health inequities; and assist in development of a department racial equity framework,

implementation strategies, and an evaluation plan. The contractor may combine assessment,

planning, training, and consultation that will ultimately result in the development of common

language and a unique set of tools for our department to apply in the implementation of our

strategic plan.

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

3. Scope of Project

Clark County resolution 2020-12-05

https://clark.wa.gov/sites/default/files/media/document/2020-12/2020-12-

05%20BOH%20Resolution%20systemic%20racism%20public%20health%20crisis.pdf

Declaring racism as a public health crisis highlights the need to eliminate systemic racism and

injustice that contributes to and perpetuates health inequities and disproportionately impacts

communities of color. In alignment with the resolution, CCPH has identified the elimination of

health inequities as a key priority area in our strategic plan.

The contractor is expected to provide a comprehensive assessment of the CCPH’s culture,

strengths, weaknesses, and opportunities concerning our initiatives to eliminate health

inequities.

Based on this analysis, the contractor will assist CCPH in developing a racial equity framework,

implementation strategies, and an evaluation plan in alignment with our department strategic

plan. Assessment results will be used as a reference when later measuring progress against

goals. Additionally, the consultant will provide technical assistance to support the

implementation efforts, including training for department teams, managers, and staff in

alignment with the racial equity framework.

Request for Proposal #896

Racial Health Equity Consultant

To complete this body of work, the contractor will engage county leaders, community members,

CCPH employees and teams, the county board and advisory committees, partner organizations,

and others to provide feedback in the development of CCPH’s racial equity framework and

implementation plan and to ensure that the recommended strategies are effective in eliminating

health disparities for our community. Additionally, the contractor will have access to county

policies such as recruiting and hiring policies and, while the contractor will not be making

recommendations for any county-specific policies, the contractor is expected to recommend

best practices for CCPH in alignment with county policy.

Working collaboratively with our teams, the contractor will assist CCPH in the following areas:

1) Assessment and evaluation

a. Identify strengths, gaps, and best practices within CCPH’s initiatives to

eliminate health inequities.

b. Examine CCPH’s existing policies and procedures with the application of a

racial equity lens to pinpoint policies, programs, processes, and practices that

may inhibit success and opportunities to be more inclusive; and recommending

departmental policy and procedure changes and improvements to CCPH.

c. Assess the current level of CCPH staff knowledge and competency around

racial equity principles.

d. Evaluate staff understanding and application of racial equity principles; and

recommend a process for ongoing evaluation to be included in department

policies and procedures.

e. Conduct an analysis of the workplace culture and ascertaining aspects of

employees’ experiences and perspectives to identify where future attention

should be focused.

f. Review CCPH’s current recruitment, retention, selection and professional

development processes, and our workforce demographics as compared to the

demographics of our community to ensure representation; and recommend

changes including a process for consistent review, evaluation, and course

correction.

g. Establish a baseline assessment of current racial/health equity metrics, which

will serve to measure and benchmark progress.

2) Strategic planning and implementation

a. Determine equity priorities, strategies, objectives, programs, and initiatives,

and develop an implementation plan and proposed racial equity framework

for our department.

b. Based on assessment of our current programs, policies and processes, and

the recommended framework, recommend a structure such as an “equity

team” to support the best practices outlined in the proposed framework.

c. Design clear and measurable equity goals for CCPH.

d. Examples for a-c above include:

i. Establish a process for continual feedback between team members,

managers, and senior leaders.

ii. Develop a system of accountability to ensure that racial equity efforts

are embedded throughout our department.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RACIAL HEALTH EQUITY CONSULTANT

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