R--WTX Document Destruction

Agency: Department of Veterans Affairs
State: Texas
Type of Government: Federal
FSC Category:
  • R - Professional, Administrative and Management Support Services
NAICS Category:
  • 561990 - All Other Support Services
Set Aside: Total Small Business
Posted Date: Sep 18, 2017
Due Date: Sep 25, 2017
Solicitation No: VA25717Q1487
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Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 17, 2017 8:49 pm

The West Texas VA Health Care System (WTVAHCS) located in Big Spring, Texas, has a requirement for Document Destruction Services. The acquisition will be accomplished using procedures in accordance with FAR Part 13.

The North American Industry Classification System (NAICS) code is 561990. This requirement is a 100% Small Business Set-Aside. Please see Request for Quotation VA257-17-Q-1487 for information on how to submit a Quote for consideration.


All information received in response to this Notice that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this Notice.


The WTVAHCS requires a vendor to provide all labor, equipment, supplies, secured vehicles, materials, supervision and other related services necessary to provide sensitive document, film, optical, digital, and electronic destruction services for the WTVAHCS. Contractor shall destroy documents completely to preclude recognition or reconstruction of the information in accordance with procedures in VA Handbook 6300.1, Records Management Procedures, VA Directive 6371, Destruction of Temporary Paper Records, VA Handbook 6500, Information Security Program, VA Handbook 6500.1, Electronic Media Sanitation, VA Handbook 6500.6, Contract Security, and NIST SP 800-88 Revision1, Guidelines for Media Sanitation. Methods and equipment used to routinely destroy classified or confidential information include burning, pulping, shredding, macerating, or otherwise definitely destroy the information contained in the temporary paper records so that it is not readable or reconstructable to any degree. National Institute of Standards and Technology (NIST) standards must be used if shredding is the form of final destruction. Contractor shall be responsible for management, oversight, security, and control of all documents containing VA sensitive information documents or Protected Health Information (PHI) stored in the locked containers, prior to and until final destruction. The Contractor must be certified by the National Association for Information Destruction, Inc (NAID). The Contractor is subject to the provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 45 CFR 164.502(e) and regulations enacted under the Health Information Technology for Economic and Clinical Health (HITECH) Act. It is the responsibility of the Contractor to review the requirements of HIPAA and HITECH, information about which may be found on the internet at the following address: http://www.hhs.gov/ocr/privacy/index.html. The Contractor shall indicate its understanding and agreement that property obtained under this contract may contain records previously maintained as a system of records subject to the Privacy Act. The Contractor is therefore also subject to the provisions of the Privacy Act and is responsible for compliance with its provisions with respect to the handling and disposal of protected information.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
September 17, 2017
Description: VA257-17-Q-1487 VA257-17-Q-1487_1.docx
Solicitation 1
Posted Date:
September 17, 2017
Description: VA257-17-Q-1487 VA257-17-Q-1487.docx
Description: VA257-17-Q-1487 S02 VA257-17-Q-1487.pdf
Contracting Office Address :
00504;Department of Veterans Affairs;Contracting Section;7201 I-40 West Suite 100;Amarillo TX 79106
Point of Contact(s) :
Mark A Branum
Contract Specialist Team Lead


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