R699--SaaS Survey Management

State: Federal
Type of Government: Federal
FSC Category:
  • 99 - Miscellaneous
NAICS Category:
  • 518210 - Data Processing, Hosting, and Related Services
Posted Date: Nov 5, 2020
Due Date:
Solicitation No: 36C77621Q0029
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R699--SaaS Survey Management
Contract Opportunity
Notice ID
Related Notice
Department/Ind. Agency
General Information
  • Contract Opportunity Type: Special Notice (Original)
  • All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Nov 05, 2020 03:28 pm EST
  • Original Response Date:
  • Inactive Policy: Manual
  • Original Inactive Date: Feb 12, 2021
  • Initiative:
    • None
  • Original Set Aside:
  • Product Service Code: R699 - SUPPORT- ADMINISTRATIVE: OTHER
  • NAICS Code: 518210 - Data Processing, Hosting, and Related Services
  • Place of Performance:
SPECIAL NOTICE NOTICE OF INTENT TO SOLE SOURCE SaaS Survey Management Contracting Opportunities Notice: 36C77621Q0029 The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) intends to issue a sole source contract to Qualtrics, LLC for Software as a Service (SaaS) Survey Management for a one-year period of performance. The VA intends to solicit and negotiate with Qualtrics Inc., dba Qualtrics, 333 W River Park Drive, Provo, UT 84604. SaaS Survey Management is crucial to the Agency s reporting requirements. This service is specific to one contractor. This service is not available through any other business. The Qualtrics SaaS Survey Platform will be used by the VA to create customized and standardized surveys to collect data and develop reports for learning and workforce related measurement activities such as evaluations and needs assessments. The contractor will provide the VA Human Capital Management (HCM) Program Office with access to the online software system. The contractor will not be responsible for developing survey questions, distributing surveys to participants, analyzing data outside of the standard functions of the software, or conducting evaluations. The contractor shall perform the tasks and complete the associated deliverables as described in the draft Performance Work Statement. This procurement is being conducted in accordance with FAR 13.106-1(b) for purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available, exclusive licensing agreements. The NAICS code for this procurement is 518210, Data Processing, Hosting, and Related Services (Application Hosting) and the Small Business Administration Size Standard is $35,000,000.00. This notice of intent to is not a request for competitive quotes. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of meeting the requirements may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this notice. Responses must at a minimum address the questions below. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. Responses to this notice are due on or before Wednesday, November 11, 2020, 2:00 PM Eastern Time to this procurement s contract specialist, Erich Hoffman at Erich.Hoffman@va.gov. Submittal Information: Contractors having the skills and capabilities necessary to perform the stated requirements should submit a single spaced, 12-point font minimum, response to the information identified in the Sources Sought Notice. Please also submit a cover page which includes, at a minimum, the company s name, address, Dunn & Bradstreet (DUNS) number, General Service Administration (GSA) contract number (if applicable), point-of-contact name, phone number, and e-mail address. Companies shall provide clear and unambiguous evidence to substantiate their capability to fulfill the requirements outlined in this Special Notice.  Please provide Company business size and status - (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, Women-Owned Small Business, etc.) Any affiliate information (parent company, joint venture partners, potential teaming partners, and VA Mentor Protégé Program membership status), as well as the number of years in business should also be provided. Directly address the following questions in your response: Is the proposed solution FedRAMP certified? Does the proposed solution have a VA ATO (Authority to Operate)? Does the proposed solution support SSO (Single Sign On)? Does the software support fully customizable surveys that can be created quickly and efficiently by VA personnel in an administrative environment? Does the solution have the ability to preview the survey prior to finalizing, launching or activating? Does the solution have the ability to support logic branching functionality and skip patterns within surveys? Does the solution support automatic numbering (and renumbering) of questions when entered and arranged on a survey? Does the solution support a customized branded theme that can be applied to surveys? Does the solution support the ability to import/build functionality to support standard questions? Does the solution support the ability to copy full surveys or individual survey items within and across surveys? Does the solution have a mobile version available? Does the solution have a scoring functionality? Does the solution support multiple survey question types available (T/F, MCSR, MCMR, Text, etc.) and document upload? Does the solution have the ability to distribute surveys via multiple mechanisms including anonymous links, QR codes, and automated e-mail system to include ability to send automatic email reminders? Does the solution have a system check in place to prevent duplication of survey submission participants are unable to take a survey more than once? Does the solution support the ability to set specific active dates for surveys, password protect surveys, and authentication of respondents? Does the solution support the ability to send e-mail notifications upon survey completion to respondents and other designated contacts including notifications that are conditional to a survey response value? Can the solution provide an estimate of the average time expected to complete a survey? Are Standard Reports available with graphic representations of data? Does the solution support the ability to develop customizable reports; also supported by graphic representation? Can the solution provide real-time response data available throughout the survey open period to those accessing reports or system administrators? Does the solution support the ability to sort, filter, or stratify data and reports? Does the solution support automated descriptive statistics including percentages, mean, and standard deviation? Does the solution support data export at individual level to Excel and SPSS? Does the solution support report s exportable to Excel, PDF, and Word? Does the solution support the ability to create link to reports available outside of administrative environment that update in real-time as surveys are completed? Does the solution support import of data functionality? Does the solution support consistent reporting format across varying reports? Does the solution support the ability to calculate additional variables from responses to survey items? Does the solution support product improvements, updates and enhancements on a regularly scheduled basis as the product evolves? Does the solution incorporate these essential features: Advanced quotas? Advanced question types? Expert review compliance assist? Expert review response quality (advanced)? Custom theme? Brand theme? Offline App? Screen out reporting? SMS? Stats iQ (Describe and Relate)? Stats iQ (Pivot and Regression)? Directory Advanced? Add Users Admin User (Unlimited)? Core number of responses: up to 200000? Vanity URL: 4? Text IQ? Developer tools? Branded URL? Contracting Office Address: Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence, OH 44131
Contact Information
Contracting Office Address
  • 6150 OAK TREE BLVD SUITE 300
  • USA
Primary Point of Contact
Secondary Point of Contact

  • Nov 05, 2020 03:28 pm ESTSpecial Notice (Original)

Related Document

Nov 9, 2020[Sources Sought (Original)] R699--Cancellation: SaaS Survey Management

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