June 8, 2021
June 15, 2021
June 22, 2021
Cape Breton University (CBU) will be accepting offers for the miscellaneous embroidery
of CBU CAPERS apparel for the period from September 1, 2021 to March 31, 2022.
The successful quoted price shall be firm and the quote must include all costs with terms and
conditions clearly defined on quotation.
Please refer to Section Six (6) for requirements.
Background information on the University can be referenced by visiting the Cape Breton
University web site at www.cbu.ca
2. ADMINISTRATIVE REQUIREMENTS
The law applicable to a contract arising from this RFP shall be the law in the Province of
If any errors or omissions are discovered, the Procurement Office should be notified at
once. Minor details not specified but obviously required should be provided by the
vendor in keeping with normal practice.
Any error or misinterpretation of the requirements does not absolve the vendor of the
responsibility to supply them. Vendors are responsible to clarify any ambiguities prior to
submitting a proposal.
Indemnification and Insurance
In responding to this RFP, bidders warrant their compliance to appropriate Municipal,
Provincial and Federal laws and to obtain all applicable licenses and permits. Vendors
must agree to indemnify the University and its employees if they fail to comply. The
University reserves the right to cancel any agreement arising from this RFP for failure to
adhere to the above.
The vendor must agree to indemnify the University, its officers and employees against
any damage caused as a result of any negligence or unlawful acts of the vendor or its
The vendor must agree to indemnify the University, its officers and employees against any
claims or costs initiated by third parties as a result of any negligence or wrongful acts of
the vendor or its employees.
Disclosure of Information
The information contained in this document is considered confidential and should not be
used for any purpose other than to submit a proposal; disclosure to third parties without
the University’s permission is strictly prohibited. Proposals submitted as a result of this
RFP will be considered confidential. However, vendors must be aware that the University
is governed by the Freedom of Information and Protection of Privacy Act (FOIPOP).
The University is committed to supporting sustainable products, works and services
whenever possible and values the importance of sustainable development and sound
environmental practices to enhance the long-term economic benefits for the University,
students, and the community and encourages vendors to do the same. It is the University’s
expectation that the vendor will comply with all environmentally related legislation and
codes of practice relating to the service being sought.
3. PROPOSAL PROCEDURES
Proponents shall submit an electronic copy of the quote, complete with all supporting
It is the responsibility of the proponent to confirm that the quote has been received by CBU.
Some emails are rejected due to actions on the part of the sender. Care should be taken by
the proponent to avoid or to be aware of all such causes for an emailed submission to be late
Place the quote and other required documents in a pdf file and email to Cavelle Young with
RFP R2109 MISCELLANEOUS EMBROIDERY
Proposals must be emailed to:
Cavelle Young at firstname.lastname@example.org
No later than 3 p.m., Atlantic Time, on the date indicated on the cover
All Proponents shall carefully examine the RFP document. Any ambiguities or
inconsistencies shall be brought to the attention of CBU in writing prior to the due date;
failure to do so will constitute an acceptance by the Proponent of any subsequent decision.
Any questions concerning the intent, meaning and interpretations of the RFP document shall
be requested in writing, and received by CBU prior to the deadline for questions as indicated
on the cover page.
To ensure the equality of information among Proponents, answers to enquiries that are
relevant to the quality of responses will be forwarded simultaneously to every Proponent in
receipt of this RFP, without revealing the sources of the inquiry. CBU will not be responsible
for any oral instructions made by any employee(s) of CBU in regard to this RFP.
CBU shall not be responsible for costs incurred in the preparation and submission of quotes
in response to this RFP. CBU reserves the right to reject any or all quotes submitted, or to
accept a quote in its entirety without negotiation, or to accept any part thereof, in its sole
discretion, considering the best interest of CBU. No obligation to enter into a contract with
any Company is expressed or implied. CBU reserves the right to terminate the process
without award of a contract.
At any time throughout the RFP process, a proponent may withdraw a submitted proposal.
To affect a withdrawal, a notice of withdrawal must be sent to the CBU Contact and must be
signed by an authorized representative. CBU is under no obligation to return withdrawn
All replies to be transmitted in an electronic format.
To be delivered to Cavelle Young at email@example.com on the day of closing, request
for proposals must be received by no later than 3:00 p.m., Atlantic Time.
Failure to conform to the enclosed instructions may result in an RFP bid not being read.
CBU reserves the right to accept other than the most financially advantageous bid. CBU
reserves the right to accept or reject any and all bids.
Late bids are returned unopened.
CBU will not pay any costs incurred in the proposal preparation, printing or demonstration
process. All costs shall be borne by the Proponents. Unnecessarily elaborate brochures or
other presentations beyond those sufficient to present a complete and effective quotation are
not desired. Elaborate art work, expensive paper and bindings and expensive visual or other
presentation aids are neither necessary nor desired.
RFP R2109 must appear on all quotations and related correspondence.
Exceptions to, or deviations from the specifications contained in this RFP should be expressly
stated in the vendor’s submission. Any item not expressly excepted will be considered a
4. PROPOSAL REQUIRMENTS
Submissions must be signed by an authorized director of the company.
All communication MUST be directed to Cavelle Young, Purchasing
Clerk/Buyer via email to firstname.lastname@example.org.
Verbal clarification must not be interpreted as a change in content. The University will
not assume responsibility for verbal instructions or suggestions.
Should the vendor find discrepancies or omissions from the specifications, or should the
vendor be in doubt as to the meaning of any part of the RFP, the vendor should notify the
University prior to the deadline for questions date. Minor details not specified, but
obviously required, should be provided by the vendor in keeping with normal practice. Any
error or misinterpretation of the requirements does not absolve the vendor of the responsibility
to supply them.
The deadline for questions is 12:00 p.m. (Atlantic Time), as designated by the
Procurement Services office clock, on the date specified on the covering page. It is the
vendor’s responsibility to present any questions or clarify any ambiguities of this this RFP
prior the deadline for questions.