2024 Quote-Landscape Maintenance

Agency: Connecticut Housing Finance Authority
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Feb 26, 2024
Due Date: Mar 26, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP Post Date Due Date Additional Documents
2024 Quote-Landscape Maintenance 2/26/24 3/26/24 4:00 p.m.

Attachment Preview

February 26, 2024
REQUEST FOR QUOTES
CHFA LANDSCAPE MAINTENANCE
SPECIFICATIONS:
The Connecticut Housing Finance Authority (“CHFA “) is seeking quotes for Landscape
Maintenance at its offices located at 999 West Street, Rocky Hill, CT for up to three years.
The scope of work includes the management and care of all exterior landscaped areas. Selected
vendor will be responsible for furnishing all labor, equipment, and materials to perform all
operations in connection with maintaining CHFA’s exterior landscape. The work to be
performed includes, but is not limited to:
Weekly mowing throughout growing seasons
Sweep walks after mowing
Sweep roads and parking areas as needed
Remove leaves and broken branches from all ground areas throughout the year
Keep all newly planted trees straight (re-stake if necessary)
Prune and trim shrubs and plants throughout growing season to keep the natural shape
Edge sidewalks as needed
Remove all clippings and debris and dispose offsite
Weed beds, cracks in pavement and walks throughout growing season
In the fall and spring, clean up all leaves from all lawn and bed areas, pavement, and
walks
Program irrigation schedule, including system startup, midseason check and shutdown
(does not include maintenance).
OTHER SERVICES THAT MAY BE REQUESTED (please list the individual additional
costs on “Quote Form”)
Fertilization, grub, and vegetation control
Irrigation maintenance hourly cost
Flowers, annual & perennial (annuals per flat planted)
Shrubs and trees planted
Cedar mulch per yard installed and removal of old mulch from beds as directed by CHFA
Tree trimming as necessary:
o remove dead, broken, and damaged branches 2” – 4” diameter cuts
o remove/prune live rubbing and interfering branches to reduce both height and
spread of tree canopy 1.5” – 3” diameter cuts as needed
o remove all debris
Labor cost for miscellaneous work per hour
REQUIREMENTS
Equipment should be in good working order.
Owner or General Foreman of selected vendor must be available for walk through and
inspection with CHFA’s facility personnel as requested.
Selected vendor must repair any damage to CHFA’s property caused by selected vendor
to CHFA’s satisfaction.
All responses must provide pricing and references on attached “Quote Form” to
RFP.RFQ@chfa.org no later than 4:00 p.m. on Tuesday, March 26, 2024.
All responses must include a copy of the company’s W-9 form.
If applicable, supply Small and/or Minority Business Set-Aside Certificate.
The use of any herbicides and pesticides must be in compliance with applicable United
States Environmental Protection Agency and the Connecticut Department of Energy and
Environmental Protection laws, guidelines, and/or regulations.
Selected vendor will be required to execute a contract satisfactory to CHFA and will
agree that it will comply with the provisions of Connecticut General Statutes applicable
to contracts with CHFA including, but not limited to, nondiscrimination and affirmative
action provisions.
Selected vendor will be required to provide documentation regarding general liability,
auto, workers’ compensation and umbrella insurance in limits identified in “CHFA
Insurance Requirements” attached.
Included are 1) specification; 2) quote form; 3) drawing of 999 West Street; 4) CHFA’s
insurance requirements; and 5) frequently asked questions.
Please submit any additional questions to RFP.RFQ@chfa.org by Monday, March 11, 2024.
Additional questions and answers will be posted on CHFA’s website.
CHFA is an Affirmative Action/Equal Opportunity Employer.
CHFA Landscape Maintenance 2024
Company Name:
Contact Name:
Title:
Phone:
Email:
Annual Price for Grounds Maintenance:
$
Additional Services, if needed and requested
1. Early Spring fertilizer/weed control
2. Late Spring fertilizer/weed control
3. Late Summer fertilizer/weed control/insect
4. Early Fall fertilizer
5. Grub control
6. Vegetation control
7. Irrigation Maintenance
8. Cedar mulching (per yard)
9. Annuals & perennials (per flat planted)
10. Shrubs and trees planted
11. Tree trimming and pruning
12. Additional labor (per hour)
Reference 1:
Company Name:
List Price Below for each item:
Reference 2:
Company Name:
Contact Name:
Title:
Email:
Phone:
Reference 3:
Company Name:
Contact Name:
Title:
Email:
Phone:
Any Experience with any CT state agency must be listed here:
Contact Name:
Title:
Email:
COMPLETED QUOTE FORM SHOULD BE SUMITTED TO RFP.RFQ@CHFA.ORG NO LATER
THAN 4:00 P.M. ON TUESDAY, MARCH 26, 2024
CHFA is an Affirmative Action/Equal Opportunity Employer.
Connecticut Housing Finance Authority
Insurance Requirements
for Contractors or Vendors
Instructions: CHFA Insurance Requirements
All contractors and vendors are required to provide proof of the required insurance
coverage before entering the premises or commencing any work at any CHFA
facility. Contractors and vendors must obtain, at their own expense, all the insurance
required here, and acceptable evidence of such insurance must be properly furnished
to, and approved by, CHFA.
All subcontractors are subject to the same requirements. It is the responsibility of
the primary contractor or vendor to obtain acceptable evidence of insurance from
subcontractors.
CHFA also requires that they be named as an additional insured on your general
liability policy(ies). Your general liability policy must be endorsed with ISO
Endorsement CG 20 10 (or equivalent) or ISO Endorsement CG 20 26 (or
equivalent), and ISO Endorsement CG 20 37 (or equivalent) if so required. These
form numbers must be specifically referenced on the certificate of insurance. If your
insurance company uses a different form to provide CHFA with additional insured
status on your policies, copies of those forms must be provided in advance with the
insurance certificate for review and approval by CHFA. All coverage must be
primary as to CHFA.
The proper name for the entity to be named as additional insured is: “Connecticut
Housing Finance Authority, and/or related or affiliated entities.”
Evidence of compliance with these requirements is with the ACCORD form 25,
“Certificate of Liability Insurance”, with 30 days’ notice of cancellation, plus copies
of any required additional insured endorsements. Certificates should be sent to:
Connecticut Housing Finance Authority, Attention: Shelly Mondo, 999 West St.,
Rocky Hill, CT 06067. Tel.: (860) 721-9501.
Current insurance certificates must be furnished to CHFA at all times. Replacement
certificates must be furnished prior to the expiration or replacement of referenced
policies.
Page 1 of 3
Rev. 1/22
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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