REQUEST FOR QUALIFICATIONS
CONSULTANT ENGINEERING SERVICES FOR THE REPLACEMENT OF THE
QUAKER FARM ROAD CULVERT OVER HALEYS BROOK FOR THE
DEPARTMENT OF PUBLIC WORKS, TOWN OF GROTON, CT
The Town of Groton Department of Public Works is soliciting qualification statements from
qualified Consultants to perform the following services:
Engineering design including all required studies and environmental permitting and preparation
of construction documents for the replacement of the Quaker Farm Road culvert over Haleys
The following information must be included in each submittal of qualifications:
1. Background statement consisting of who the firm is, discipline capabilities,
experience with the State of Connecticut Department of Transportation Local Bridge
Program, principals, staff availability, location, and financial stability. Federal GSA
Form 330 shall be submitted.
2. Qualifications and position with firm of those individuals who will be assigned to the
project. Include resumes of essential personnel.
3. A detailed statement including the organizational structure under which the firm
proposes to conduct business. The relationship to any “parent” firm or subsidiary
firm, with any of the parties concerned, must be clearly defined. In the case of
multiple firms, the “firm of record” and the party responsible for coordination shall be
4. Proposed Sub-consultants shall be clearly identified, with the principal contact listed.
5. Concluding statement as to why your firm is best qualified to meet the needs of the
Town and why your firm should be selected.
A panel of Town of Groton staff will review qualifications received and select not more than five
of the most qualified consultants to be interviewed by the panel. Interviews will be set up with
the selected consultants. Each will have 60 minutes to make a presentation to, and answer
questions from the panel. The panel will select the most qualified consultant(s).
An original and four (4) copies of your qualifications, containing the above requirements, are to
be submitted to Greg A. Hanover, P.E., Director of Public Works, 134 Groton Long Point
Road, Groton, CT by August 14, 2020 by 4:00 p.m. Submittal deadline will be strictly enforced.
A copy of the proposed Scope of Service is attached.
The Town of Groton is an equal opportunity/affirmative action employer.
QUAKER FARM ROAD CULVERT
PROPOSED SCOPE OF SERVICES
1.0 GENERAL INFORMATION
1.1 The Quaker Farm Road Culvert carries Quaker Farm Road over Haleys Brook. The culvert is
owned and maintained by the Town of Groton.
1.2 Quaker Farm Road is currently closed to vehicular traffic due to the condition of the culvert.
1.3 The culvert consists of two 5’ diameter asphalt coated corrugated metal pipes with stone
headwalls and wings. The roadway width is 24’ and the pipe lengths are approximately 31’.
2.0 CONSULTANT SERVICES
2.1 Perform an inspection per National Bridge Inspection Standards as required for application to the
CTDOT Local Bridge Program. Assist the Town with Local Bridge funding applications.
2.2 Consultant to provide construction field surveys including wetlands flagging as required.
2.3 A complete hydraulic analysis required for the design of the culvert replacement.
2.4 The Consultant will provide and assist the Town with all necessary and required technical
information in order for the Town to file for, and obtain, all necessary permits (local, state and
2.5 Design and prepare detailed professional engineering plans and specifications for the replacement
of the Quaker Farm Road culvert. Include all plans, profiles, typical sections, details, detailed
technical specifications, bid proposal (unit price), and other necessary documents required for the
2.6 The Consultant shall provide contract administration including bid review, recommendation of
award, periodic site inspection, attendance at regular construction job meetings, assistance to the
Town in any design or contract dispute or interpretation review, approval of shop drawings,
monthly payment approval, and final approval of the project.
3.0 DESIGN CONSIDERATIONS
3.1 Partial blockages have occurred in the past due to beaver activity in the area. The proposed design
should include measures to prevent these blockages in the future.
3.2 Preliminary engineering will evaluate multiple replacement options. Evaluation of each option
will include, but is not limited to:
C. Environmental impact
E. Longevity of materials
F. Economic long term value
4.0 SCHEDULE, COSTS & FUNDING
4.1 Provide schedule that includes design, permitting, and construction.
4.2 Provide budgetary cost estimate that includes design and construction administration fees,
permitting, construction, inflation, and contingencies.
5.1 Consultant should anticipate at least three meetings with Town staff.
5.2 Attend meetings as necessary with regulatory agencies.
5.3 Conduct Public Informational Meeting to meet Local Bridge Program funding requirements.
6.0 TOWN SUPPLIED INFORMATION
6.1 The Town will supply all information we have in our possession. This includes:
A. Town Bridges (Span of 20 FT & under) – Inventory and Screening – Field Notes
B. Right-of-way Mapping
C. GIS Data (in electronic format)
7.1 The plans shall be done in AutoCAD™ format (.dwg). The contract specifications shall be done
in Microsoft Word™ format (.doc).
7.2 Deliver to the Town a full set of final plans on Mylar (D-size) and in digital format.
7.3 Deliver to the Town a full set of final specifications printed (8.5” x 11”) and in digital format.