QA Addendum Custodial Cleaning Services 91039-25-01-2

Agency: Marietta City Schools
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Mar 15, 2024
Due Date: Mar 28, 2024
Solicitation No: RFP 91039-25-01
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

QA Addendum Custodial Cleaning Services 91039-25-01-2

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Q & A CUSTODIAL SERVICES 91039-25-01
Is the district currently providing consumables in the latest contract? Or does the
vendor provide consumables? No, Contractor provides all products. (ex. toilet
paper, paper towels, soap, trash bags, stripper, wax, cleaning supplies &
dispensers)
Can you provide a job or duty description for the district building leads? MCS Lead
opens the building and helps work lunch. Inspects building each morning and
corrects any issues. They are full time working custodians.
Does the District want day porter coverage at each school throughout the summer?
The awarded vendor shall build a schedule to assure that all schools are ready by
July 15, 2024 for staff to return (ex. stripping, waxing, high dusting) This cost
should be built in to your proposal.
Who supplies light bulbs and ceiling tiles? MCS will supply. A contracted vendor
should not exceed the use of an 8’ ladder.
Have there been any changes from the previously awarded contract to current request
bid? One site has increased sq. ft. from a renovation this past summer.
Is the scope/size of this bid identical to the current contract? The sq. feet has changed
at West Side due to renovation. The approx. total provided is listed in the RFP of
all facilities.
MCS gave a staffing number for day porter and night leads. There is no Floor Tech or
Vendor’s on-site? Floor maintenance tech is built into the current contract. All
submittals should do the same and have this cost covered under your proposal.
Please be advised that our staffing total listed on page 19 is a minimum
requirement. Vendors can adjust staffing as long as it does not fall under our
minimum requirement at each location.
How do we get current supply usage data? Kinds of products, quantities, etc? Current
supplies are controlled by our current vendor.
Who is responsible for providing event set up and post event cleaning for facility use?
Internal events that take place during normal weekday contracted work hours
must be covered under the contract along with supplies. Events that take place
after normal contracted work hours and weekends can be invoiced separately for
labor and supplies.
Can you provide a price form? Each vendor submitting a proposal can create their
own spreadsheet to reflect pricing requested as broke down by each school or
Q & A CUSTODIAL SERVICES 91039-25-01
district office location as a monthly cost and then an annual total with any
necessary add alternate pricing included at the bottom.
Will the District require a performance bond to cover 100% of the contracted price for
this RFP? No
Is there any supervisory relationship between your Porters and our evening
cleaners? Yes. Our Lead Custodian can assign duties and inspect the next
morning. Do our folks work for your Porters? They will follow direction of our
Lead Custodian as our Lead is a working custodian.
Why has the current bid gone out for a new proposal? Our district policy reads that
you are only allowed to receive services for the 1st initial year of contract with an
option to renew for 3 additional 1 year increments. The current contract has been
with us for 4 years and a new RFP must be posted.
What would you like to change/improve with the current program? We strive every
day to improve the quality of cleaning services at each location.
Do you prefer email or hard copies of the proposal? Please be advised that the
Standard Terms and Condition is a template and not all information pertains to
the individual RFP’s. In this instance, we DO NOT accept email bid proposals.
All proposals have to be either delivered to our Central Office at 250 Howard St.
prior to the 10am deadline on March 28, 2024 or send via mail. Any bids received
after 10am on the due date will be disqualified from the bid opening. Please
disregard the information on page 2 stating email is acceptable. One (1) hard
copy of your proposal is all that is needed.
Page 4 under Minimum Qualifications, second bullet mentions we need to complete
and submit a Ga. Security Immigration Compliance Act. Document. We only need
this document for the awarded vendor.
Can you please describe your background check requirements? The awarded
contractor will have to get all employees fingerprinted using our internal HR
Dept. background check system. This cost is at the expense of the contractor and
runs approx.. $ 52.00 per person. Anyone that does not pass the background
check is not allowed to work in our school district.
Is this contract currently using subs? We have a company that employees their own
staff and 1 Marietta City School Lead is at each school.
Q & A CUSTODIAL SERVICES 91039-25-01
What is the start date of the newly awarded contract? July 1, 2024
Is this a Monday thru Friday only contract? Yes, with the exception of facility use
events
What is the cost of badging? There is no cost to obtain contractor badges.
Please provide work calendar. School calendar for the 24-25 school year can be
found on our website at www.marietta-city.org This calendar can be used to
determine the 220 day calendar that is required by the contractor.
Page 16, #18 states we are to supply employees for 220 days and then later states 190
days. The RFP states contractor must have employees working based on student
school calendar which is a minimum of 190 days and the other 30 days of the 220
day contract will need to be scheduled between the owner and contractor to
which fits best for our system.
Page 17 states: d. The proposer may be required to provide a custodian at each
location during all District’s or Operation’s in-service days 7:30am – 4:00pm or other
times which may be designated. The summer and any school break schedules during
this time will be at the discretion of the principal and/or MCS maintenance supervisor.
Are request for services at the discretion of the principal or MCS, to be invoiced? Is
this part of the 220 days to be calculated for this project? These dates are part of the
220 day work schedule.
What is the population of the schools? Student count for MCS is approx. 8900
students.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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