Q--BS Reference Lab

Agency: Department of Veterans Affairs
State: Texas
Type of Government: Federal
FSC Category:
  • Q - Medical Services
NAICS Category:
  • 621511 - Medical Laboratories
Posted Date: Sep 21, 2017
Due Date:
Solicitation No: VA25717Q1351
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Solicitation Number :
Notice Type :
Special Notice
Synopsis :
Added: Sep 20, 2017 3:09 pm

Department of Veterans Affairs (VA) Network Contracting Office 17 (NCO 17) intends to award a Task Order from the Veterans Affairs Network Contracting Office 20 (NCO20) under the Western States Network Consortium (WSNC) contract Number V797D-70090. This requirement is for Reference Laboratory Testing.

The NAICS Code is 621511, with a Size Standard of $32,5M and the PSC Code is Q301.

THIS NOTICE IS NOT A REQUEST FOR QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses received will be evaluated; however, proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. Responses are due by September 27, 2017 by 12:00pm. (CST). Responses shall be submitted via e-mail to Lula.hill3@va.gov. Telephone requests or inquiries will not be accepted.

**NOTE- This notice is to satisfy FAR Part 16, Fair Opportunity.

Statement of Work:

Reference Testing Laboratory

Scope of Work

The West Texas Veteran Affairs Health Care System (WTVAHCS) Pathology & Laboratory Medicine Service requires support from an external reference laboratory. The reference laboratory shall provide, in accordance with all applicable federal, state and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, reference laboratory testing to the West Texas VAHCS in accordance with the Statement of Work herein. The reference laboratory shall provide services to include the performance of analytical testing as defined by the Laboratory s test manual, the reporting of analytical test results and consultative services as required to assimilate the full scope of its laboratory operations to WTVAHCS. All requirements and provisions defined in the specification of this solicitation will apply to any laboratory, i.e., branch, division, sub-Reference Laboratory, etc. performing reference testing on behalf of the Reference Laboratory. WTVAHCS anticipates approximately 14,000 specimens will be referred for testing in FY 2018.

Contractor shall provide laboratory services to include pickup and transportation of specimens to its laboratory; pre-analytic processing as defined in its laboratory user manual; analysis, reporting of analytic results, and consultation regarding selection, collection, transportation and result interpretation.

The contractor shall provide the following services: Provide all necessary supplies, not limited to the following:

Specimen containers

Dry ice and appropriate container

Special Instructions

Current list of tests with reference ranges and specimen requirements

Specimen carriers

All forms

Special media or tubes for viral samples

All supplies for special tests (e.g. not limited to, viral studies)

Provide specimen pick -up services as defined in the contract.

Transport samples in such a manner as to ensure the integrity of the specimen.

Contractor shall supply any special preservatives required for specimen preservation.

Analyze samples

Test results shall be reported within specified turnaround times.

Consult with Laboratory on test results by telephone as needed.

Provide WTVAHCS Laboratory with a means of communication to permit immediate inquiry regarding the status of pending tests.

Billing and test report summaries shall begin the first day of the month and include the last day of the month.

The reference laboratory shall provide to the WTVAHCS Laboratory:

A list of current testing performed and any specimen requirements for each test,

A current fee schedule which reflects GSA pricing, and

A list of further discounted pricing for high volume tests.

Licensing and Accreditation

Contractor shall have all licenses, permits, accreditation and certificates required by law.

Contractor shall be accredited by the College of American Pathologists (CAP). Quest is accredited by the College of American Pathologists.

Contractor shall be accredited by the Centers for Prevention and Disease Control (CDC) under CLIA if contractor is engaged in interstate commerce.

Laboratory Director shall be a licensed American Board of Pathology certified pathologist or appropriately certified bio-analyst.


Any proposed subcontractor changes from what is proposed under this contract must have prior approval by the Contracting Officer (CO). Contractor shall be responsible for assuring all subcontractors have appropriate licensure and accreditation to perform the test that the contractor cannot perform. Contractor shall notify the CO and the Contracting Officer's Representative (COR) of any change of subcontract laboratory. Any change shall be submitted to the CO for review and approval

Procedure Guidance

The Contractor shall perform pathology procedures compatible with the participating VAMC operating capacity and equipment. The contractor shall not introduce new medical procedures and services for specimens provided by WTVAHCS without prior recommendation to, and approval of, the COR, or authorized laboratory representative.

The contractor shall ensure that all procedures performed are of current acceptable standard deviation with at least (minimum) daily controls conducted to determine procedure accuracy. The standard deviation and daily control records are to be available for review upon request by the Contracting Officer or Contracting Officer's Representative.

The Contractor shall perform repeat tests at no charge to the government if the results do not, in the Government requesting physician opinion; fit the clinical picture of the patient. When requesting these tests, the government requesting physician or representative will explain the conditions of the patient or any discrepancies observed. Repeat tests shall be the same test originally ordered.

The Contractor shall notify the WTVAHCS COR or designee of instances in which, in the professional judgment of the Contractor, the patient requires services or tests, which were not originally requested.

Test Results

Telephone Consultation. The contractor shall consult with the WTVAHCS COR, requesting clinician or designee at the VAMC by telephone as needed.

The contractor shall immediately telephone the respective WTVAHCS COR, requesting clinician or designee to Report Critical Values or test results that may indicate a life threatening condition. Our laboratory requires reporting critical lab results directly and only to our laboratory and its personnel. Reference laboratories may not report critical results directly to clinical personnel. When calling with critical results, the report must be called to our specimen processing area, and or a pathologist. Phone number: 432-263-7361 ext. 7227 or 7234 (main lab, staffed 24/7).

Reporting of Results. A report is defined as a printed final copy in duplicate of laboratory testing results. This report shall be received by remote terminal and transmitted to the WTVAHCS via the Laboratory Electronic Data Interchange (LEDI) according to the published turnaround times of the reference laboratory. If results are telephoned the report must include the name of the individual, notified of the results.

Each test report shall at a minimum indicate the following information:

Patient's name and/or identification code (Social Security Number)

Physician's name (if supplied)

Medical record number (if supplied)

Facility name

Patient's location (clinical/ward) (if supplied)

Date/time specimen received in reference lab

Test ordered

Date/time of specimen collection (when available)

Date completed

Test results

Flag abnormal

Reference range

Toxic and/or therapeutic range where applicable

Testing laboratory specimen number

Name of testing laboratory (contractor or subcontractor)

Type of specimen

Any additional information the laboratory has that may indicate a questionable validity of test results.

Unsatisfactory specimen shall be reported with regard to its unsuitability for testing.


The Contractor agrees to maintain the minimum acceptable service, reporting systems and quality control as specified herein. Immediate (within 24 hours) notification must be given to VAMC upon adverse action by a regulatory agency.

The Contractor shall submit with this proposal a percentage discount off the specified published price list for all tests other than those detailed in the Schedule. A copy of the published price list shall be submitted and maintained throughout the life of the contract.

Records. The contractor shall be responsible for creating, maintaining and disposing of only those Government required records. If requested by the WTVAHCS COR, the contractor shall provide the original record, or a reproducible copy of any such record, within two (2) business days of receipt of the request.

Release of Information. The Contractor shall not release any medical information obtained during the course of this contract to anyone outside the WTVAHCS, unless authorized by the WTVAHCS COR.

Safety. The contractor shall comply with all applicable OSHA, Federal, State laws and regulations as required for performing the type of services required.

Privacy/Security of VA sensitive information. The C&A requirements do not apply. A Security Accreditation Package is not required.
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
September 20, 2017
Description: VA257-17-Q-1351 VA257-17-Q-1351_1.docx
Contracting Office Address :
00504;Department of Veterans Affairs;Contracting Section;7201 I-40 West Suite 100;Amarillo TX 79106
Point of Contact(s) :

Related Document

Sep 5, 2017[Sources Sought] Q--BS Reference Lab

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