2021-0150-PW/KE Design of Santa Fe River Greenway Section B

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541620 - Environmental Consulting Services
Posted Date: Mar 1, 2021
Due Date: Apr 8, 2021
Solicitation No: 2021-0150-PW/KE
Bid Source: Please Login to View Page
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RFP 2021-0150-PW/KE Design of Santa Fe River Greenway Section B
RFP 2021-0150-PW/KE for the Design of Santa Fe River Greenway Section B, NM State Commodity Code 92528 & 92535

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RFP NO. 2021-0150-PW/KE
SANTA FE COUNTY
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSALS
ENGINEERING DESIGN SERVICES
FOR THE
SANTA FE RIVER GREENWAY PROJECT
(SECTION B)
RFP No. 2021-0150-PW/KE
MARCH 2021
1
RFP NO. 2021-0150-PW/KE
TABLE OF CONTENTS
PAGE NO.
I. ADVERTISEMENT.............................................................................................................4
II. INTRODUCTION................................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL .....................................................5
B. SCOPE OF WORK ........................................................................................................5
C. SERVICES AND DELIVERABLES.............................................................................6
D. INSURANCE REQUIREMENTS .................................................................................7
E. DESIGNATED PROCUREMENT SPECIALIST.........................................................8
F. DEFINITION OF TERMINOLOGY .............................................................................9
III. CONDITIONS GOVERNING THE PROCUREMENT...................................................11
A. SEQUENCE OF EVENTS .........................................................................................11
B. EXPLANATION OF EVENTS ..................................................................................12
1. Issue of RFP ....................................................................................................12
2. Pre-Proposal Conference ................................................................................12
3. Acknowledgement of Receipt Form Due .......................................................12
4. Deadline to Submit Additional Written Questions .........................................12
5. Response to Written Questions ......................................................................12
6. Submission of Proposals .................................................................................13
7. Proposal Evaluation ........................................................................................13
8. Selection of Finalists (If Applicable) ..............................................................13
9. Best and Final Offers from Finalists (If Applicable) ......................................14
10. Oral Presentations by Finalists (If Applicable)...............................................14
11. Finalize Contract .............................................................................................14
12. Contract Award ...............................................................................................14
13. Right to Protest ...............................................................................................14
C. GENERAL REQUIREMENTS ...................................................................................15
1. Acceptance of Conditions Governing the Procurement..................................15
2. Incurring Cost .................................................................................................15
3. Prime Contractor Responsibility.....................................................................15
4. Subcontractors.................................................................................................15
5. Amended Proposals ........................................................................................15
6. Offeror’s Rights to Withdraw Proposal ..........................................................16
7. Proposal Firm Offer ........................................................................................16
8. Disclosure of Proposed Contents ....................................................................16
9. No Obligation..................................................................................................16
10. Termination.....................................................................................................17
11. Sufficient Appropriation .................................................................................17
12. Legal Review ..................................................................................................17
13. Governing Law ...............................................................................................17
14. Basis for Proposal ...........................................................................................17
15. Contract Terms and Conditions ......................................................................17
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RFP NO. 2021-0150-PW/KE
16. Offeror’s Terms and Conditions .....................................................................18
17. Contract Deviations ........................................................................................18
18. Offeror Qualifications ....................................................................................18
19. Right to Waive Minor Irregularities ...............................................................18
20. Change in Contractor Representatives............................................................18
21. Notice ..............................................................................................................18
22. County Rights .................................................................................................18
23. Right to Publish...............................................................................................19
24. Ownership of Proposals .................................................................................19
25. Electronic Mail Address Required .................................................................19
IV. RESPONSE FORMAT AND ORGANIZATION ............................................................20
A. NUMBER OF RESPONSES .......................................................................................20
B. NUMBER OF COPIES ................................................................................................20
C. PROPOSAL FORMAT................................................................................................20
1. Proposal Organization.....................................................................................20
2. Letter of Transmittal .......................................................................................21
V. SPECIFICATIONS ............................................................................................................22
A. INFORMATION..........................................................................................................22
1. Time Frame .....................................................................................................22
B. MANDATORY SPECIFICATIONS ...........................................................................22
1. Specialized Design and Technical Competence .............................................22
2. Evidence of Understanding of the Scope........................................................22
3. Capacity and Capability..................................................................................23
4. Past Record of Performance............................................................................23
5. Proximity to or Familiarity with Site Location...............................................23
6. New Mexico Produced Work .........................................................................23
7. Volume of Work Previously Done .................................................................23
8. NM State Preference Certificate .....................................................................23
9. Veterans Business Preference Certificate ......................................................23
10. SF County Preference Certificate ...................................................................23
VI. EVALUATION .................................................................................................................24
A. EVALUATION FACTORS.........................................................................................24
B. EVALUATION PROCESS..........................................................................................25
APPENDICES:
A. Acknowledgement of Receipt Form ............................................................................26
B. Campaign Contribution Disclosure Form ....................................................................27
C. Project Listing Form.....................................................................................................30
D. Sample Agreement .......................................................................................................31
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RFP NO. 2021-0150-PW/KE
I. ADVERTISEMENT
ENGINEERING DESIGN SERVICES FOR THE
SANTA FE RIVER GREENWAY PROJECT
(SECTION B)
RFP# 2021-0150-PW/KE
New Mexico State Commodity Code 92528 and 92535
The Santa Fe County Public Works Department is requesting proposals from qualified and
licensed Offerors to provide engineering design services for the Santa Fe River Greenway
Project (Section B) (Siler Road to San Ysidro Crossing) of the Santa Fe River Greenway and for
project construction oversight. Section B is an approximately 1.0-mile segment between
completed Santa Fe River Greenway and river restoration projects. The project requires
reconstructing the river using natural channel design principles. The engineer must use the
channel morphology and pedestrian/bicycle trail profile that has been developed from the
previous sections of the river in order to ensure continuity of design. All proposals submitted
shall be valid for ninety (90) days subject to action by the County. Santa Fe County reserves the
right to reject any and all proposals in part or in whole. A completed proposal shall be submitted
either in a sealed container indicating the proposal title and number along with the Offeror’s name
and address clearly marked on the outside of the container at the Santa Fe County Purchasing
Division, 102 Grant Avenue, Santa Fe, NM 87501, or by Drop Box, which is the preferred
submittal method at https://www.dropbox.com/request/AK1OAiMZDYJku6d95od0. All
proposals must be received by 2:00 PM on Thursday, April 8, 2021. By submitting a proposal
for the requested services each Offeror is certifying that their proposal complies with regulations
and requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held on Wednesday, March 10, 2021 at 10:00AM. This
will be an on line Web-X Conference, using the link below or by calling (408) 418-9388, the
meeting number is 187 906 6653. The pre-proposal conference is NOT MANDATORY, but
attendance is highly recommended.
https://sfco.webex.com/sfco/j.php?MTID=m93e4aa8da70ab03375aa206b1980a6d0
EQUAL OPPORTUNITY EMPLOYMENT: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or
gender identity.
Request for proposals will be available by contacting Karen K. Emery, Procurement Specialist,
Senior, 102 Grant Avenue, Santa Fe, New Mexico 87501, by telephone at (505) 992-6759 or by
email at kkemery@santafecountynm.gov or on our website at
http://www.santafecountynm.gov/asd/current_bid_solicitations
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County - Purchasing Division
Published: February 28 & March 1, 2021
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RFP NO. 2021-0150-PW/KE
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
The City of Santa Fe and Santa Fe County have been collaborating since 1998 to create a
continuous greenway of public parks and trails along the Santa Fe River from downtown
Santa Fe to the Waste Water Treatment Plant. Santa Fe River Greenway sections between
downtown Santa Fe and Siler Road have been completed. The section between San Ysidro
Crossing and Caja del Oro Grant Road has also been completed. Section B of the Santa Fe
River Greenway is adjacent to both existing sections, located between Siler Road and San
Ysidro Crossing.
The conceptual plans for the Greenway and all trail segments west of Frenchy’s Field was
completed by the County in 2014. The conceptual plans contain the composite survey
identifying all required properties, the new river channel, and trail alignment.
Public Works is requesting solicitation of professional engineering services to complete
design for Section B (Siler Road to San Ysidro Crossing) of the Santa Fe River Greenway
and for project construction oversight. Section B is an approximately 1.0-mile segment
between completed Santa Fe River Greenway and river restoration projects. The project
requires reconstructing the river using natural channel design principles. The engineer
must use the channel morphology and pedestrian/bicycle trail profile that has been
developed from the previous sections of the river in order to ensure continuity of
design. The Santa Fe River Greenway project is being run by the Santa Fe County Projects
Division, with direction from the Board of County Commissioners and the County
Manager.
B. SCOPE OF WORK
The Scope of Work will include without limitation:
The selected vendor will provide complete engineering services from design through
construction and project closeout for the river channel reconstruction using natural
channel design principles described above and a pedestrian and bicycle trail for Section B
from Siler Road to San Ysidro Crossing.
Design Guidance:
The proposed river channel design follows a Rosgen C4 channel classification. The
design characteristics are a 44 ft. bank-full width, a 1 to 1.1% slope, and an average
floodplain width of 100 ft. which gives an entrenchment ratio of 2.2. The channel cross
section has a cross-section area of 60 cubic feet and a mean depth of 1.3 feet and a
maximum depth of 1.6. The design goal is for an average meander length of 520 feet and
sinuosity of 1.15.
The design should maximize the use of natural materials and native vegetation to
stabilize the river channel and minimize the use of hardened structures and retaining
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