2022-0037-PW/APS County Road 67 and County Road 84 Road Improvement Project

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Aug 30, 2021
Due Date: Sep 17, 2021
Solicitation No: 2022-0037-PW/APS
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 2022-0037-PW/APS County Road 67 and County Road 84 Road Improvement Project
2022-0037-PW/APS County Road 67 and County Road 84 Road Improvement Project

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IFB No. 2022-0037-PW/APS
SANTA FE COUNTY
PUBLIC WORKS DEPARTMENT
INVITATION FOR BID
IFB No. 2022-0037-PW/APS
COUNTY ROAD 67 AND COUNTY ROAD 84
ROAD IMPROVEMENT PROJECT
AUGUST 2021
1
IFB No. 2022-0037-PW/APS
SANTA FE COUNTY
Table of Contents
BIDDING DOCUMENTS
Advertisement for Bid ..................................................................................................................3
Information for Bidders................................................................................................................4
Bid Proposal ...............................................................................................................................15
Bid Form ....................................................................................................................................17
Bid Sheets...................................................................................................................................19
Non-Collusion Affidavit of Prime Bidder..................................................................................20
Non-Collusion Affidavit of Subcontractor.................................................................................21
Certificate of Non-Segregated Facilities ....................................................................................23
Certification of Bidder Regarding Equal Employment Opportunity ........................................24
Certification of Subcontractor Regarding Equal Employment Opportunity..............................25
Bid Bond ....................................................................................................................................26
Performance Bond ......................................................................................................................27
Labor and Material Payment Bond ............................................................................................29
Subcontractor Listing .................................................................................................................31
APPENDICES
A. Acknowledgement of Receipt of Invitation to Bid Form
B. Campaign Contribution Disclosure Form
C. Resident Veterans Preference Certification
D. N.M. Wage Decision
E. Sample Construction Agreement
2
IFB No. 2022-0037-PW/APS
ADVERTISEMENT
INVITATION FOR BID
IFB NO. 2022-0037-PW/APS
COUNTY ROADS 67 AND 84 ROAD IMPROVEMENT PROJECTS
The Santa Fe County Public Works Department requests bids for the purpose of procuring a
licensed construction company for an asphalt overlay project to two separate road segments within
Santa Fe County. The work consists of asphalt overlay improvements in accordance with the
NMDOT specifications. Bids may be held for ninety (90) days subject to all action by the County.
Santa Fe County reserves the right to reject any and all bids in part or in whole. A completed bid
package must be submitted in a sealed container indicating the bid title and number along with the
bidding firm’s name and address clearly marked on the outside of the container. All bids must be
received by 2:00 PM (MDT) on Friday, September 17, 2021 at the Santa Fe County
Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, N.M. 87501. By submitting a
bid for the requested materials and/or services each firm is certifying that their bid is in compliance
with regulations and requirements stated within the IFB package.
Santa Fe County has taken preventative measures to insure the safety of its staff and the public. In
an effort to combat the spread of the recent COVID-19 Pandemic, the Bid Opening will be held via
WebEx by using the link below or by calling (408) 418-9388 meeting number: 1467 28 9690.
If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person representing
the firm may be in the conference room. Social distancing will be maintained during the opening
and hand sanitizer will be available, all surfaces will be wiped down with disinfectant. If you plan
on attending in person please email apatterson-sanchez@santafecountynm.gov.
https://sfco.webex.com/sfco/j.php?MTID=m683c2adc16381af7330b160a83dbb1a3
A MANDATORY Pre-Bid Meeting will be held on Tuesday, September 7, 2021 at 2:00PM
(MDT) at 901 West Alameda Suite 20C, Santa Fe, NM 87501. Please refer to page 4 of the
IFB for additional Instructions to Bidders. Attendance for the Pre-Bid Conference is
MANDATORY. Only Bidders who are in attendance may bid the project. All bidders must be
in attendance and on time in order to submit a bid.
EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender
identity.
An Invitation for Bid packages is available by contacting Amana Patterson-Sanchez, Santa Fe
County, by telephone at (505) 992-6753, by email at apatterson-sanchez@santafecountynm.gov or
by
accessing
the
Santa
Fe
County
website
at
http://www.santafecountynm.gov/asd/current_bid_solicitations
BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE
ACCEPTED.
Santa Fe County Public Works
Published: August 29 & 30, 2021
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IFB No. 2022-0037-PW/APS
INFORMATION FOR BIDDERS
Interested bidders should return by e-mail, the Acknowledgement of Receipt Form that
accompanies the IFB (Appendix A). The form should be legibly completed and signed by an
authorized representative of the organization, dated and returned by 10:00AM on September
3, 2021 to help us track who will be attending the MANDATORY teleconference Pre-Bid
Meeting. An agenda for the Pre-Bid Conference will be posted on our Website by close of business
on September 1, 2021.
Bids are requested by Santa Fe County for asphalt overlay of two roads in Santa Fe, Santa Fe County
in accordance with the NMDOT specifications and other contract documents prepared by Santa Fe
County.
1. LOCATION AND DESCRIPTION OF WORK:
The work to be completed is located on County Road 67 (Old Santa Fe Trail Mt. Cloud Zen)
south for approximately 3.6 miles and County Road 84 (at the Pojoaque River west to CR84
Intersection) approximate length of project is 3.9 miles within Santa Fe County, New
Mexico. The work includes but is not limited to:
Clearing and Grubbing (clearing existing vegetation adjacent to the existing
asphalt).
Blading and Reshaping (restoration of edge of existing asphalt and ditches).
Cold Milling (removal of existing speed humps).
Minor Paving (2” hot mix asphalt overlay). SPIV
Tack Coat
SWPPP Plan Preparation and Maintenance
Remove and Reset Mailboxes
Remove and Reset Panel Signs
Traffic Control Management
Manhole Adjustments
Water Valve Adjustments
The bids shall be based upon the material descriptions, units, and estimated quantities shown
on the attached bid sheets. Final payment will be made upon quantities completed in
accordance the specifications, measured and accepted by the County, paid at the unit prices
contained in the bid.
The Contractor shall supply all labor, materials and equipment necessary to complete the
work in accordance to NM DOT specifications and standards for roads and bridges. The bid
shall include all permits, fees, tie-in fees for all utilities, overhead and profit and incidental
costs in the bid amounts. All applicable taxes shall not be included in the bid amounts.
All applicable laws and ordinances and the rules and regulations of all authorities having
jurisdiction over the project shall apply to the contractor and all agreements between the
contractor and the County.
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IFB No. 2022-0037-PW/APS
2. TIME AND PLACE OF RECEIVING AND OPENING BIDS:
All bids must be received by 2:00 PM on Friday, September 17, 2021 at the Santa Fe
County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, N.M. 87501.
A bid received after the specified time will not be considered and will be returned to the
bidder unopened. Due to COVID-19 pandemic Santa Fe County is taking precautions. If
the firm submitting a bid chooses to stay for the bid opening, only ONE (1) person
representing the firm may be in the conference room. Social distancing will be maintained
during the opening, face masks must be worn and hand sanitizer will be available, all
surfaces will be wiped down with disinfectant. If you plan on attending in person please e-
mail me at apatterson-sanchez@santafecountynm.gov.
A WebEx meeting has also been set up for those who prefer to attend the Bid Opening by
using the link below or by calling (408) 418-9388 meeting number: 1467 28 9690.
3. SPECIFICATIONS: The construction of this project will be in accordance with the New
Mexico State Department of Transportation (NMDOT) Standard Specifications for
Highway and Bridge Construction, 2019 edition.
4. CONTRACT TIME: The number of days for the completion of work (the contract time)
is 40 working days.
5. COPIES OF BIDDING DOCUMENTS: Bid Documents are available by contacting
Amanda Patterson-Sanchez, Santa Fe County, by telephone at (505) 992-6753 or by email
at apatterson-sanchez@santafecountynm.gov, or by visiting our website at
www.santafecountynm.gov/asd/current_bid_solicitations.
Bidders shall use complete sets of Bidding Documents in preparing bids; the owner assumes
no responsibility for errors or misinterpretations resulting from the use of incomplete sets
of Bidding Documents.
No license or grant of use of the Bidding Documents is conferred by issuance of copies of
the bidding documents.
6. PRE-BID CONFERENCE: A Mandatory Pre-Bid Meeting will be held on Tuesday,
September 7, 2021 at 2:00(MDT) at 901 West Alameda, Suite 20C, Santa Fe, NM 87501.
7. BIDDER’S REPRESENTATION: By submitting a bid the bidder represents that: a) the
bidder has read and understands the Bid Documents and Contract Documents; b) the bid is
made in compliance with the Bid Documents and Contract Documents; c) The bidder has
visited the site and has become familiar with local conditions under which the Work is to
be performed, and has correlated the bidder’s personal observations with the requirements
of the proposed Contract Documents; d) the bidder has familiarized itself with federal, state
and local laws, ordinances, rules, and regulations affecting performance of the Work; and
e) the bid is based upon the materials, equipment and systems required by the Bid
Documents without exception; and f) the County shall rely on these representations.
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