Purchasing, Inspection, Service and Repair of Fire Extinguishers

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 423990 - Other Miscellaneous Durable Goods Merchant Wholesalers
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Nov 22, 2021
Due Date: Dec 20, 2021
Solicitation No: 21-101455-ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number 21-101455-ITB
Project Name Purchasing, Inspection, Service and Repair of Fire Extinguishers
Pre Bid

Pre-Bid Conference (Non-Mandatory)
December 6, 2021 @ 2:00 PM
Zoom: https://dekalbcountyga.zoom.us/j/82905194090

Mandatory (Prime) DeKalb First LSBE Meeting Dates: November 24, 2021 or December 1, 2021

Addenda N/A
Due Date & Time Monday, December 20, 2021 - 03:00 pm
Contact

Attachment Preview

DeKalb County
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor,
Decatur, Georgia 30030
November 22, 2021
INVITATION TO BID (ITB) NO. 21-101455
FOR
Purchase, Inspection, Service and Repair of Fire Extinguishers
(ANNUAL 2 OPTIONS TO RENEW)
DEKALB COUNTY, GEORGIA
Procurement Agent:
Phone:
Email:
Mandatory DeKalb First LSBE Meeting:
(Bidders must attend 1 meeting on either of
the dates listed in person or via video
conference.)
Pre-Bid Meeting:
Michele L. Smith
(404) 371-6378
mlsmith1@dekalbcountyga.gov
November 24, 2021 or December 1, 2021
4572 Memorial Drive, Decatur, GA 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our webpage
labeled “DeKalb First LSBE Video Meeting”
(https://www.dekalbcountyga.gov/purchasing-
contracting/dekalb-first-lsbe-program)
December 6, 2021 at 2:00 P.M. (Eastern Time)
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
5:00 P.M. ET, December 8, 2021
3:00 P.M. ET, December 20, 2021
3 5 Business days after Bid Opening
FIRM’S NAME AND ADDRESS:
(Street, City, State and Zip Code. Type or print):
Federal Tax ID No. ______________________________
ARE YOU A DEKALB COUNTY FIRM? Yes ____ No ____
TELEPHONE AND FAX NUMBERS WITH AREA
CODE:
Phone: ________________________________________
Fax: __________________________________________
E-mail: ________________________________________
SIGNATURE OF PERSON AUTHORIZED
TO SIGN BID AND DATE:
_______________________________________________
SIGNER’S NAME AND TITLE (Type of Print):
_______________________________________________
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE DEPARTMENT OF
PURCHASING AND CONTRACTING OF DEKALB COUNTY GOVERNMENT ON OR BEFORE THE STATED
DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.
TABLE OF CONTENTS
FOR
INVITATION TO BID NO. 21-101455
Purchase, Inspection, Service and Repair of Fire Extinguishers
INVITATION TO BID OVERVIEW ............................................................................................... 3
INVITATION TO BID PROCEDURES .......................................................................................... 5
GENERAL TERMS AND CONDITIONS ....................................................................................... 9
MINIMUM SPECIFICATIONS ................................................................................................ 21-22
PRICE SCHEDULE .................................................................................................................... 23-25
BID ACKNOWLEDGEMENT FORM .......................................................................................... 26
ITB 21-101455 Purchase, Inspection, Service and Repair of Fire Extinguishers
Page 2 of 46
A. PURPOSE:
INVITATION TO BID OVERVIEW
DeKalb County Government (the County) is soliciting bids for ITB 21-101455 Purchase, Inspection,
Service and Repair of Fire Extinguishers (Annual Contract with 2 Options to Renew) from
responsible bidders.
B. GENERAL INFORMATION:
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Date Issued:
November 22, 2021
Mandatory DeKalb First LSBE Meeting: November 24, 2021 or December 1, 2021
(Bidders must attend 1 meeting on either (Meetings are held at 10:00 a.m. and 2:00 p.m.)
of the dates listed.)
Video Conference: Utilize the following link that
launches to our webpage labeled “DeKalb First
LSBE Video Meeting”
(https://www.dekalbcountyga.gov/purchasing-
contracting/dekalb-first-lsbe-program)
Pre-Bid Meeting:
December 6, 2021 at 2:00 P.M. (Eastern Time)
Video Conference: Utilize the following link
(https://dekalbcountyga.zoom.us/j/82905194090)
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
Bids Valid Until:
5:00 P.M. ET, December 8, 2021
3:00 P.M. ET, December 20, 2021
3 5 Business days after Bid Opening
Bids shall be valid for 90 days from and including the
bid opening date.
Sealed bids are to be addressed and delivered to:
DeKalb County Department of Purchasing and Contracting
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, Georgia 30030, not later than 3:00 P.M. ET, December 20, 2021.
***PRICE SCHEDULE MUST BE SUBMITTED IN A SEPARATE SEALED
ENVELOPE OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL
NOT BE CONSIDERED FOR AWARD***
Submit one original bid package (inclusive of the entire Invitation to Bid document and required
documents with the exception of the price schedule) stamped “Original” and one electronic copy
on a flash drive” of the bid package to the address listed above. DO NOT INCLUDE THE PRICE
SCHEDULE ON THE FLASH DRIVE.
2. CONTACT PERSON:
The contact person for this bid is Michele L. Smith, Procurement Agent. General inquiries
concerning the meaning or interpretation of this Invitation to Bid (ITB) may be requested from
the contact person via email at mlsmith1@dekalbcountyga.gov. Questions and requests for
information or clarification concerning the specifications in this ITB must be submitted to the
ITB 21-101455 Purchase, Inspection, Service and Repair of Fire Extinguishers
Page 3 of 46
above listed contact person via email no later than the date and time listed in the bid timetable.
Questions and requests received after the above stated time or sent to anyone other than the
listed contact person will not receive a response or be the subject of addenda.
3. QUESTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning
or interpretation of the Invitation to Bid, drawings, specifications, requirements, etc., must be
requested in writing and with sufficient time allowed for a reply to reach bidders before the
submission of their bids. If any statement in the bidding documents, specifications, plans, etc.,
appear ambiguous to the Bidder, Bidder is specifically instructed to make a written request to
the Department of Purchasing and Contracting as outlined in the preceding sentence. Any
information given to a prospective bidder concerning an Invitation to Bid will be furnished to
all prospective bidders, as an addenda to the Invitation, if such information is necessary to
bidders in submitting bids on the Invitation or if the lack of such information would be
prejudicial to uninformed bidders. Oral explanations or instructions given before the award of
the contract will not be binding. Questions must be submitted no later than 5:00 pm EST
on December 8, 2021.
4. ADDITIONAL INFORMATION/ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the bid opening date. Bidders should not rely on
any representations, statements or explanations other than those made in this ITB or in any
addendum to this ITB. Where there appears to be a conflict between the ITB and any addenda
issued, the last addendum issued will prevail. It is the responsibility of the Bidder to ensure
awareness of all addenda issued for this solicitation. Please acknowledge the addenda and
submit to the DeKalb County Department of Purchasing and Contracting as requested. Bidders
may contact the above listed contact person to verify the number of addenda prior to
submission. Addenda issued for this ITB will be posted on DeKalb County’s website,
www.dekalbcountyga.gov/formalbids. Bidder should regularly check the County’s website for
addenda.
ITB 21-101455 Purchase, Inspection, Service and Repair of Fire Extinguishers
Page 4 of 46
INVITATION TO BID PROCEDURES
BIDDER INFORMATION:
1. FAILURE TO SUBMIT THE PRICE SCHEDULE IN A SEPARATE SEALED
ENVELOPE SHALL DEEM THE BID NON-RESPONSIVE. INCLUDING THE
PRICE SCHEDULE IN ANY AREA OUTSIDE OF ITS SEPARATE, SEALED
ENVELOPE WILL RESULT IN BIDDER’S BID BEING DEEMED NON-
RESPONSIVE.
2. Failure to return all pages of this Invitation to Bid may result in bid being deemed non-
responsive.
3. Minimum specifications are intended to be open and non-restrictive. Contractors are
invited to inform the DeKalb County Department of Purchasing and Contracting whenever
specifications or procedures appear not to be fair and open. Such information should be
supplied as early in the procurement process as possible. Information received in less than
five (5) days prior to the scheduled bid opening will not be acted upon unless the DeKalb
County Department of Purchasing and Contracting rules that it is in the best interest of the
County to consider.
4. Brand names and numbers when provided in solicitations are for reference and to establish
a quality standard. Any reference to a brand name shall not be construed as restricting
Bidders to that manufacturer (unless “no substitutes” is stated). Bids on equal items will
be considered, provided the bid clearly describes the article offered and it is equal or
better in quality and function and fully compatible with this requirement.
5. By submitting a bid, Bidder warrants that any goods or services supplied to DeKalb
County Government meet or exceed the specifications set forth in this solicitation.
6. If any supplies, materials, and equipment are provided to the County under this
solicitation, then such items shall be new and in first-class condition unless the
solicitation specifically allows offers of used, reconditioned, or remanufactured items. If
newly manufactured products are specified, such products shall be of recent origin and
not previously used. No equipment of any type is acceptable if serial numbers or any other
manufacturer’s identification labels or marks have been removed, obliterated, or changed
in any way. A Contractor delivering any such equipment to the County will be deemed to
have breached the contract and appropriate action will be taken by the DeKalb County
Government Purchasing and Contracting Department.
7. Time of delivery is a part of the solicitation and an element of the contract that is to be
awarded. If the Bidder cannot meet the required service delivery dates, a bid should not
be submitted. Failure to deliver in accordance with the contract could result in the
Contractor being declared in default.
8. Bid Withdrawal
Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly
opened, withdrawal of bids shall be based upon Part 3, Section IV, F. within the DeKalb
County Purchasing Policy.
ITB 21-101455 Purchase, Inspection, Service and Repair of Fire Extinguishers
Page 5 of 46

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