purchase of the Illumina Care Advantage Plan to perform routine maintenance and repair of the Illumina MiSeq FGx, NextSeq 500 instruments and the FGx Server.

Agency: Department of the Army
State: Georgia
Type of Government: Federal
Caegory:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted Date: Oct 10, 2017
Due Date:
Solicitation No: Gordon-2017-10
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Solicitation Number :
Gordon-2017-10
Notice Type :
Justification and Approval (J&A)
J&A Statutory Authority :
FAR 6.302-1 - Only one responsible source (except brand name)
Contract Award Date :
August 11, 2017
Contract Award Number :
W91249-17-P-0163
Synopsis :
Added: Oct 10, 2017 1:56 pm
FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items
Justification and Approval - Sole Source

1. Contracting Activity: Mission and Installation Contracting Command (MICC) - Fort Gordon, GA.


2. Description of Action:


Nature: New Requirement Follow-on Requirement
Mod to Existing Purchase Order/Contract Number








Pricing: Firm-Fixed Price Time & Materials Cost


Funds: OMA Other Funds:











An acquisition plan is not required because this procurement does not meet the threshold at Defense
Federal Acquisition Regulation Supplement 207.103(d)(i)(B).


Name of Proposed Contractor(s): Illumina, Inc.
Street Address: 5200 Illumina Way
City, State, Zip: San Diego CA 92122
Phone: 404-0474-4099


3. Description of Services or Supplies:


The Defense Forensic Science Center (DFSC) requests the sole source purchase of the Illumina Care
Advantage Plan to perform routine maintenance and repair of the Illumina MiSeq FGx, NextSeq 500
instruments and the FGx Server.


Total Dollar Value: $248,700.28



Period of Performance: 29 July 2017 - 28 July 2020


4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41
U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:


Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization
Other: Sole Source


5. Reasons for Authority Cited:


a. The Defense Forensic Science Center (DFSC) located at the Gillem Enclave in Georgia provides
forensic laboratory services to the Department of Defense investigative agencies and other Federal
law enforcement agencies. DFSC's Research, Development, Test and Evaluation program































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Control # Gordon-2017-10




(RDT&E) under the Office of the Chief Scientist requires the Illumina Advantage Plan to support
forensic laboratory accreditation compliance of installed Illumina instruments and equipment. (ISO
17025 ANSI-ASQ National Accreditation Board).


b. Illumina is the manufacturer of the equipment and is the only authorized source to offer
extended warranty services for such equipment within the United States. The use of Illumina's
systems, kits and proprietary accessories are required to assure the continuity and integrity of
research data that have already been accumulated using the Illumina NGS platform. An award to any
other vendor or manufacture of an NGS instrument and associated accessories for maintenance of
Illumina systems would be in violation of proprietary agreements, and would compromise the
research, invalidate existing test results and significantly delay DFSC NGS validation studies.
This innovative research is relevant to the Army efforts to investigate and solve sexual assault
cases.


c. No other instrument in DFSC OCS's possession can perform the type of analysis this instrument
provides if this instrument is out of service. Regular preventive maintenance helps to maintain the
high standards of accuracy and precision, as well as minimizing instrument downtime. Also regular
maintenance can help to increase the lifespan and productivity of the instrument.


d. Impact. When the Illumina instruments fail without a service contract, DFSC OCS will not
receive priority support to obtain the parts or get them installed. The cost of parts and service
will be much higher than an annual contract price and require the acquisition of a new contract for
service at the time of the instrument failure. Since acquiring new contracts can take months, the
instrument will be out of service for extended periods of time and analysis will cease during that
downtime. Scientists in OCS are not authorized or trained to perform maintenance on this
instrument.


6. Efforts to Obtain Competition:
To promote competition the MICC-Fort Gordon will continue to synopsize and conduct market research
to ensure there are other vendors that can provide the requirement. MICC-Fort Gordon will continue
to verify that the equipment are still proprietary to Illumina, Inc. A sources sought was posted
and no responses were received. The vendor provided a proprietary letter.


7. Actions to Increase Competition:
DFSC research scientists are continually researching sources of information and services to enable
forensic examiners to conduct effective and reliable examinations. Market research consists of
internet research, literature reviews, discussions with vendors, and other professional resources
attending forensic science and technical conferences and industry events. If DFSC identifies a
similar requirement, every effort will be made to compete it to the maximum extent possible.


To increase competition the MICC-Fort Gordon will continue to synopsize and conduct market research
to ensure there are other vendors that can provide the requirement. The Government will issue a
sole source synopsis and address any responses accordingly.


8. Market Research: Extensive research was conducted (Internet searches, telephonic
communications, forensic conference exhibits, electronic communications, and literature searches)
to determine the availability of service support for Illumina instruments. Market Research was
conducted on the General Services Administration (GSA) Advantage web site and the internet to
determine if this service is available through Federal Supply Schedules or open market. There are


































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Control # Gordon-2017-10




no GSA vendors or alternative authorized distributors of this product. Illumina has confirmed by
letter that they are the only authorized distributor and service provider of this specific product.
The Government will issue a sole source synopsis and address any responses accordingly. The vendor
provided a proprietary letter.


The unique salient characteristics for onsite repair and maintenance of the following Illumina
Instruments:


Name System Type Serial
Number
MSQ-FM00109 UAS Server FM00109
MSQ-M50108 MiSeq FGx M50108
MSQ-M00368R MiSeq II (RUO) M00368R
NSQ-NB501153 NextSeq NB501153


Illumina Care Advantage Plan - Includes full coverage for parts, labor, and travel; reagent
replacement upon instrument failures; 1 preventive maintenance with 1 operational qualification;
operational qualification with qualified repairs; remote Technical Support; 2?business day average
onsite response; hardware/software updates. Also includes onsite applications support and discounts
on advanced training. This plan maximizes performance and uptime, and helps ensure compliance to
regulatory and quality guidelines.


9. Other Facts: Previous contract numbers: W91249-14-P-0221, W91249-15-P-0137, W91249- 16-P-0093


10. Technical / Requirements Certification: I certify that the supporting data under my
cognizance which is included in this abbreviated J&A is accurate and complete to the best of my
knowledge and belief.





















Submitted By:
Position Title (Division Chief or higher): Email address:

























11. Fa ir and
Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the
Government for this contract action will be fair and reasonable.


This determination will be made using the following: cost analysis price Analysis
should cost IGCE audit: (identify the audit type)
other:


As a part of this basis, certified cost or pricing data is not required because the item and/or
services being acquired are considered commercial.


































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Control # Gordon-2017-10




Typed Name: Suzanne Mattingly Date:
Title: Contracting Officer Signature:



12. Contracting Officer Certification: I certify that this justification is accurate and complete
to the best of my knowledge and belief.
13.
Typed Name: Suzanne Mattingly Date:
Title: Contracting Officer Signature:




taff Judge Advocate t Gordon, GA

Contracting Office Address :
419 B St., Bldg 29718, 3rd Floor
Fort Gordon, Georgia 30905-5719
United States
Place of Performance :
DEFENSE FORENSIC SCIENCE CENTER (DFSC)
KEITH LARSON
4992 NORTH N STREET BLDG 700
FOREST PARK GA
FOREST PARK, Georgia 30297-5122
United States
Primary Point of Contact. :
Marc Thompson,
Purchasing Agent
Phone: 7067919208

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