PURCHASE OF A DOUBLE-WIDE MODULAR OFFICE SPACE

Agency: City of New Rochelle
State: New York
Type of Government: State & Local
NAICS Category:
  • 332311 - Prefabricated Metal Building and Component Manufacturing
  • 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date: Jul 21, 2022
Due Date: Aug 24, 2022
Solicitation No: Spec# 5496
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Bid Number: Spec# 5496
Bid Title: PURCHASE OF A DOUBLE-WIDE MODULAR OFFICE SPACE
Category: *Current Bids & RFPs
Status: Open

Description:

The City of New Rochelle seeks prices to purchase a 60ft x 24ft “double-wide” prefabricated modular

office space with associated access ramps and steps as shown on the attached sketch. This building will be used by the City Sanitation Departments at 85 Beechwood Ave in New Rochelle, New York. Commercial/industrial grade finishes are required.

Publication Date/Time:
7/21/2022 10:30 AM
Closing Date/Time:
8/24/2022 3:00 PM
Miscellaneous:
All questions must be submitted via e-mail to Alvaro Alfonzo-Larrain, Assistant City Engineer aalfonzo@newrochelleny.com and Karin Conca, Purchasing kconca@newrochelleny.com no later than noon on August 5, 2022. Refer Spec No. 5496 Modular Office on the subject line.

Responses to all questions will be posted on the City’s website no later than 4:30 pm August 12,2022. Individual responses will be provided.

Related Documents:

Attachment Preview

Department of Finance
515 North Avenue
New Rochelle, NY 10801
Edward Ritter
Commissioner
Tel (914) 654-2353
Noreen McGinty
Deputy Commissioner
City of New Rochelle
New York
REQUEST FOR BID
DPW PROJECT NO. 20-030
SPEC# 5496
BID OPENING DATE: AUGUST 24, 2022 AT 3:00PM
PURCHASE OF A DOUBLE-WIDE MODULAR OFFICE SPACE
The City of New Rochelle seeks prices to purchase a 60ft x 24ft “double-wide” prefabricated modular
office space with associated access ramps and steps as shown on the attached sketch. This building will be
used by the City Sanitation Departments at 85 Beechwood Ave in New Rochelle, New York.
Commercial/industrial grade finishes are required.
SCOPE OF WORK
Price must include, but not be limited to:
Delivery to 85 Beechwood Ave, New Rochelle, NY
Setup, block & level on site
Tiedowns into asphalt paved lot
Skirting
Decking, ramps, steps (as shown on the attached sketch)
480V Power supply cabinet inside utility closet
Double cat 6 outlet ahead of each workstation & both exterior walls of the office with
cabling extended to Utility Closet
Double Duplex outlet adjacent to each cat 6 outlet
Single duplex outlet at 6ft spacing on interior wall adjacent to open work area
GFCI outlets at 4ft spacing in kitchen, both sides
1 GFCI in each bathroom
Fridge, sinks, water closets and plumbing fixtures.
Full height cabinet in kitchen for cleaning equipment/supplies
Finish colors/options to be reviewed/approved once a proposal has been selected. Proposals shall include
material and equipment specifications included in the proposed price.
The installation site is available for inspection during normal business hours. Prior notice must be provided
to Alvaro Alfonzo-Larrain at aalfonzo@newrochelleny.com. A site visit is recommended to assess site
conditions and required logistics for delivery and installation.
Proposals must include relevant qualifications, a total price inclusive of all labor, materials, equipment,
overhead and profit for the completion of the Work, and the promised delivery date.
Award of the Contract will be based on qualifications and a combination of price and final delivery and
setup date. Each proposal will be assessed $500/day for each calendar day beyond the earliest proposed
delivery date as a means to compare all proposals on a dollar basis. The acceptable proposal with the lowest
combined dollar value will be awarded.
The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment
Agreement and strongly encourages all firms qualified and certified as Women/Minority Business
Enterprises (W/MBE) to submit proposals.
Questions / Contact Person:
All questions must be submitted via e-mail to Alvaro Alfonzo-Larrain, Assistant City Engineer
aalfonzo@newrochelleny.com and Karin Conca, Purchasing kconca@newrochelleny.com no later than
noon on August 5, 2022. Refer Spec No. 5496 Modular Office on the subject line.
Responses to all questions will be posted on the City’s website no later than 4:30 pm August 12,2022.
Individual responses will be provided.
The City reserves the right to amend the RFB based on questions and issues raised at any time prior to the
bid submission deadline and urges all interested parties to check the website prior to submission of
proposal. Bidders are responsible for reviewing information relative to this solicitation through the
City’s website throughout the procurement process.
Minimum Qualifications:
Please provide three references were similar work was completed for a public entity
or municipality. Location, contact person and email address.
1.
2.
3.
4x4 exterior junction
box 9" below roof
elevation w/ 1"
conduit outlet below
floor
50ft
x 6ft
deck
Modular Office
Price to include:
•Delivery to 85 Beechwood
Ave, New Rochelle, NY
•Setup, block & level on site
•Tiedowns into dirt (asphalt
paved lot)
•Skirting
•Decking, ramps, steps as
shown
•480V Power supply cabinet
inside utility closet
•Double cat 6 outlet ahead of
each workstation & both
exterior walls of the office with
cabling extended to Utility
Closet
•Double Duplex outlet adjacent
to each cat 6 outlet
•Single duplex outlet at 6ft
spacing on interior wall
adjacent to open work area
•GFCI outlets at 4ft spacing in
kitchen, both sides
•1 GFCI in each bathroom
•Dishwasher on same wall as
refrigerator
•Full height cabinet in kitchen
for cleaning
equipment/supplies
Stairs
Utility
Closet
Stairs
Fridge
18ft
x 6ft
deck
4x4 exterior junction
box 9" below roof
elevation w/ 1"
conduit outlet below
floor
Prepayment
The City of New Rochelle works on a requisition/purchase order system. This is the City’s guarantee of
payment for services and products delivered. Under no circumstances will the City issue any prepayment
prior to delivery and acceptance of services and products
Cancellation
Any violation of the terms, conditions, requirements and/or non-performance of the contract shall result in
immediate cancellation. The agreement may be cancelable by the City for any other reason(s) upon 30 days
written notice.
New York Law and Venue
A contract resulting from this award shall be construed under the laws of the State of New York. All claims,
actions, proceedings, and lawsuits brought in connection with, arising out of, related to, or seeking
enforcement of this contract shall be brought in the Supreme Court of the State of New York, Westchester
County.
All contractors which are not incorporated in the State of New York must produce a Certificate to Do
Business in the State of New York from the New York Secretary of State prior to execution of a contract
with the City of New Rochelle.
Iranian Divestment Act
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to
the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of
subdivision 3 of section 165-a of the state finance law.
Cone of Silence – Cone of Silence, means a prohibition on any communication regarding a particular
Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or Request for Bid ("RFB").
Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions
on communications between the City and a Bidder during the procurement process. A Bidder is restricted
from contacting, other than designated staff, from the earliest notice of intent to solicit offers through final
award and approval of the Procurement Contract by the Designated Contracting Officer ("Restricted
Period") unless it is a contact that is included among certain statutory exceptions set forth in State Finance
Law §139-j(3)(a). City employees are required to obtain certain information when contacted during the
Restricted Period. The designated staff contact is the Deputy Finance Commissioner or their representative,
telephone (914) 654-2353. Bidders responding to this RFB must familiarize themselves with these State
Finance Law requirements and will be expected to affirm that they understand and agree to comply in their
Proposal.
Quality and Workmanship
The workmanship shall be of the highest quality in its respective field. Special consideration has been
given to the following points: accessibility of the various components that require periodic maintenance
operations; ease of operation, including both maintenance and driving operations and symmetrical
proportioning of the overall vehicle.
Construction utilized shall be rugged and safety factors have been provided to carry loads as specified and
to meet the road requirements and speed conditions as set forth under "Performance Tests and
Requirements".
Liability Requirements
The successful company must furnish the City with Certificates of Insurance and Endorsement prior
to commencement of work. The required coverage shall not be less than the following:
Workers Compensation
New York State Disability Coverage
Public Liability/Property Damage
Automobile Liability
Errors and Omissions
Garage Keepers Insurance
Statutory Requirements
Statutory Requirements
$2,000,000 combined single limit
$2,000,000 per occurrence
$1,000,000 per occurrence
$1,000,000 per occurrence
Insurance certificates and endorsement shall name the City of New Rochelle as additional insured
party, shall state that all coverage be primary to any other insurance coverage held by the city, and
be accompanied by an endorsement.
BID Bond
A BID bond of 5% of the amount bid must be accompany your submitted proposal. The unsuccessful
bidders will have their deposit(s) returned once an award of contract has been made.
Performance Bond
Upon award of this contract, the successful contractor must supply a performance bond to the City of
New Rochelle in an amount equal to the total amount of the award within 10 days.

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