Purchase and Installation of New/Unused Shades

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 238390 - Other Building Finishing Contractors
  • 337920 - Blind and Shade Manufacturing
Posted Date: Aug 2, 2019
Due Date: Aug 12, 2019
Solicitation No: 081219-Rec 1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description closing date/time
081219-Rec 1

Purchase and Installation of New/Unused Shades 08/12/2019 02:00 PM

Attachment Preview

INVITATION TO BIDDERS
Sealed bids will be received on Monday, August 12, 2019, by the Terrebonne Parish Recreation District 1, at the
Terrebonne Parish Consolidated Government, Purchasing Division, City of Houma Service Complex, 301 Plant
Road, in Houma, Louisiana until 2:00 P.M. as shown on the Purchasing Division Conference Room Clock at which
time sealed bids shall be publicly opened and read aloud.
Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view these, download,
and receive bid notices by e-mail, you must register with Central Auction House (CAH). Vendors/Contractors have
the option to submit their bids electronically or by paper copy. For information about the electronic submittal
process, contact Ted Fleming with Central Auction House at 225-810-4814.
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be
handed a written receipt, or such bid shall be sent by United States Postal Service registered or certified mail
with a return receipt requested, or shall be submitted electronically with Central Auction House (CAH). Bids
shall not be accepted or taken, including receiving any hand delivered bids, on days which are recognized as
holidays by the United States Postal Service.
The mailing address for bids is: City of Houma Service Complex
301 Plant Road
Houma, Louisiana 70363
No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the
bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.
Purchase and Installation of New/Unused Shades
Bidding Documents for this solicitation are on file in the office of the Terrebonne Parish Consolidated Government
(TPCG) Purchasing Division at 301 Plant Road Houma, Louisiana and posted on the TPCG Website
http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Please contact Sharon Celestin, Sr.
Procurement Specialist with regard to the specifications and for any clarifications about the bid documents at 985
873 6821 or scelestin@tpcg.org.
The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any and all bids in
accordance with Louisiana State Bid Law.
/s/ Arnold Adams
ARNOLD ADAMS, CHAIRMAN
Terrebonne Parish Recreation 1
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Purchase and Installation of New/Unused Shades
REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS
Purchase and Installation of New/Unused Shades
For Schriever Park
Please Read Carefully
GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids for the purchase and
installation of shades in accordance with the specifications herein to be delivered to Schriever Park, 102 Kelsi
Drive, Schriever, LA 70395.
COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in
the Invitation to Bidders.
Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility
for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.
Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of
obtaining Bids on the work and do not confer a license or grant for any other use.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be
directed to Sharon Celestin, Sr. Procurement Specialist as set forth herein. Interpretations, clarifications, or
modifications considered necessary by Sharon Celestin, Sr. Procurement Specialist in response to such questions
will be issued by Addenda as set forth below.
Bidders shall promptly notify Sharon Celestin, Sr. Procurement Specialist in writing of any ambiguity,
inconsistency, or error that they may discover upon examination of the Bidding Documents. Bidders requiring
clarification or interpretation of any of the Bidding Documents shall make a written request to Sharon Celestin, Sr.
Procurement Specialist at the address in the Bidding Documents or Contract Documents.
All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than
seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Sharon Celestin, Sr.
Procurement Specialist, the ambiguity in the Bidding Documents is so significant that it may necessitate
postponement of the Bid date and issuance of an addendum to respond to the Bidder’s request.
Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written
addendum. Interpretations, clarifications, corrections or modifications made by any other manner shall not be
binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid
Law.
Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to
submittal of bids, each Bidder shall ascertain that he has received all addenda issued. The Bidder shall
acknowledge receipt of each Addendum by completing the acknowledgment space provided on the Official Bid
Form Section “A”. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid
proposal non-responsive.
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Purchase and Installation of New/Unused Shades
LIQUIDATED DAMAGES: By submission of bid, Bidder unequivocally accepts the liquidated damages provisions
set out herein and specified in the event of failure, neglect or refusal to complete the work or, or any designated
part of the work, within the corresponding contract times.
By submission of the Bid, Bidder agrees that for each calendar day beyond the Specified Delivery Date set forth,
that the material, work , and/or equipment has not been delivered, the Owner may retain from the total amount
of the Contract Price, as Liquidated Damages the following sums: Two Hundred Dollars ($200.00) per calendar
day.
TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as required
to certify that the product offered in the proposal is fully compliant with specifications herein must be submitted
with this bid. Such documentation shall include diagrams, books, brochures, photographs, or other means to
verify compliance. Any change made to a manufacturer’s published specifications submitted for a product shall
be verifiable by the manufacturer.
Failure to submit technical specifications with this bid shall result in the bid being declared non-responsive and
just cause for rejection.
SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all
applicable federal and state laws and regulations and the specifications contained in the solicitation.
Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a
certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is
only intended to denote the quality standard of the item desired and to convey and establish the general style,
type, character and quality of material , equipment or product desired and does not restrict bidders to the specific
brand, make, manufacturer, or specification named; and that equivalent products may be acceptable.
Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying
brand and model numbers shall be considered as offering the exact products specified in the solicitation.
PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be
obtained from the Terrebonne Parish Consolidated Government Purchasing Division.
Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the bid form
required for Bid prices shall be properly filled in ink, or typed, in both words and figures as indicated.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place indicated in the
Invitation to Bidders and shall be enclosed in an opaque sealed envelope. The envelope shall be marked with the
Bid title and name and address of the Bidder.
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Purchase and Installation of New/Unused Shades
The following items MUST be included within each Bid:
Completed Official Bid Form Section “A”.
Technical Specifications as described herein
Copy of all License(s) and Certifications
Signature Authorization (Required By ALL Bidder): Written evidence of the person signing the bid
SHALL be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) as follows:
(a) The signature on the bid is that of any corporate officer listed on the most current annual
report on file with the secretary of state, or the signature on the bid is that of any member of a
partnership, limited liability company, limited liability partnership, or other legal entity listed in
the most current business records on file with the secretary of state.
(b) The signature on the bid is that of an authorized representative as documented by the legal
entity certifying the authority of the person.
(c) The legal entity has filed in the appropriate records of the secretary of state of this state an
affidavit, resolution, or other acknowledged or authentic document indicating the names of all
parties authorized to submit bids for public contracts. Such document on file with the secretary of
state shall remain in effect and shall be binding upon the principal until specifically rescinded and
canceled from the records of the office.
Failure to include the appropriate signature authorization shall result in rejection of the bid as non-
responsive.
MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written
document duly signed and authorized (in the manner that a Bid must be executed) and delivered to the place
where Bids are to be submitted at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not
prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period
for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for herein.
In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently
obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional
omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid,
may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the
OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers,
documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that
the error is a patently obvious mechanical, clerical or mathematical error, or unintentional omission of a
substantial quantity of work, labor, material or services as opposed to a judgment error, and that the bid was
submitted in good faith, it shall accept the withdrawal and return the bid security to the bidder. A bidder who
attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the
contract. Any modifications or amendments to the above stated applicable State law shall supersede this
procedure.
A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or
below the deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be
legibly handwritten with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form
will cause the rejection of said Bid Proposal as non-responsive.
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Purchase and Installation of New/Unused Shades
OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the
Invitation to Bidder will be opened publicly. Bids will be read aloud and a tabulation of the amounts of the Base
Bids and alternates (if any) will be made available to Bidders after the opening of Bids.
Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to whether a
Bid was submitted in time will be resolved against the Bidder.
BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of
opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids.
The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend
the deadline for award by one (1) or more extensions of thirty (30) calendar days.
AWARD OF CONTRACT: To the extent permitted by applicable local, state and federal laws and regulations,
OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated
Government reserves the right to reject any and all bids in accordance with Louisiana State Bid Law.
In order to be responsive, the apparent low bidder must submit the additional information and documentation
required by the OWNER within the time delays established by law.
LICENSE(S): Vendor / Contractor desiring to bid shall submit evidence that they hold license of Recreation
Sporting Facilities and Golf Courses that is in full force and effect.
DELIVERY: It is imperative that the equipment be delivered in the time frame stipulated on the Official Bid Form
Section “A”. If delivery cannot be made in the time specified on the bid form, bidder must notify the Terrebonne
Parish Consolidated Government Purchasing Division in writing of delay.
PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including
transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If accepted,
prices must be firm for the contractual period. Bids other than F.O.B. Destination may be rejected. Any
freight/shipping charges should be included in unit pricing.
SPECIAL ACCOMMODATION: Any “qualified individual with a disability” as defined by the Americans with
Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing no
later than seven (7) days prior to the bid opening date of the need for special accommodations. If the request
cannot be reasonably provided, the individual will be informed prior to the bid opening.
CIVIL RIGHT COMPLIANCE: The Contractor agrees to abide by the requirements of the following as applicable:
Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s
Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and
Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Contractor agrees
not to discriminate in its employment practices, and will render services under the contract without regard to
race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of
discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable
shall be grounds for termination of the contract.
CLEAN AIR ACT: Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air
emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National
Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of
hazardous air pollutants.
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Purchase and Installation of New/Unused Shades

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