Pupil Transportation System

Agency: James City County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Mar 16, 2020
Due Date: Apr 21, 2020
Solicitation No: 20-14567
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Bid Number: 20-14567
Bid Title: Pupil Transportation System
Category: Request for Proposals
Status: Open




Description:
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract for Williamsburg-James City County Public Schools to award a contract for a turnkey solution for a Pupil Transportation System, as described in this proposal by WJCC School Division.

Publication Date/Time:
2/24/2020 9:00 AM

Closing Date/Time:
4/21/2020 2:00 PM

Related Documents:



Attachment Preview

Williamsburg/James City County Public Schools
Sealed Request For Proposals No. 20-14567
James City County Purchasing Office
101-F Mounts Bay Road
Williamsburg, VA 23185
Phone: (757) 253-6648
Fax: (757) 253-6753
Email:linda.hodges@jamescitycountyva.gov
http://www.jamescitycountyva.gov/467/Bids-
Requests-For-Proposals
Title:
Pupil Transportation System
Issue Date: February 24, 2020
Due Date:
March 24, 2020 NO LATER THAN 2:00 P.M. local time at the Purchasing Office, 101-
F Mounts Bay Road, Suite 300, Williamsburg, VA 23185
Submit:
One (1) Original (clearly marked as such) and eight (8) Copies
FAX OR EMAIL SUBMISSIONS ARE NOT ALLOWED
Inquiries: Questions pertaining to this project should be directed to Linda Hodges, in writing via
email: linda.hodges@jamescitycountyva.gov no later than 12:00 pm on March 6, 2020.
_____________________________________________________________________________________
WILLIAMSBURG/JAMES CITY COUNTY PUBLIC SCHOOLS DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS
ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS
PROHIBITED BY STATE OR FEDERAL LAW.
______________________________________________________________________________________________________
In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the
undersigned offers to furnish the goods/services requested and certifies he/she has read, understands, conditions
and requirements of this proposal and is authorized to contract on behalf of the firm named below.
My signature on this solicitation constitutes certification that I or my designated representative have inspected
the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of
failure to inspect the job site, will not be considered by the School Division. By my signature on this solicitation, I
certify that this firm/individual is properly licensed for providing the goods/services specified.
The Undersigned certifies that he/she (they) are the only person (persons) interested in said project and that it is
made without connection with other persons submitting a proposal on the same scope of services; that the
proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or
indirectly interested in said proposal, or any portion thereof.
PROPRIETARY INFORMATION
YES ( ) NO ( )
RFP 20-14567
Pupil Transportation System
February 2020
WJCC Public Schools
Page 1 of 40
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and
exclusion from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet
may be added if necessary.
Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the
page numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information
is stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary
data or material. Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted
Copy of Original Proposal” RFP#20-14567
Name of Person, Persons, or Corporation ______________________________________
By: _______________________________________Date: ________________________________
Print Name: __________________________________Title: __________________________________
Contractor’s Registration and Signature (Provide copy with Proposal)
Registered Virginia Contractor Class and No.: ________________________________________
Registration Expires: _____________________________________________________________
State Corporation Commission ID #: _________________________________________________
Company Name: ________________________________________________________________________
Address:
City/State/Zip: ___________________________________________________________________
Telephone: ___________________________________ FAX: ______________________________
Email Address: ___________________________________________________________________
Federal Tax ID: _________________________________
Print Name: ______
Title:
Signature:_______________________________________ Date: ________________________________
This form must be signed in ink. All signatures must be original.
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)
RFP 20-14567
Pupil Transportation System
February 2020
WJCC Public Schools
Page 2 of 40
*SCC Requirement per the Virginia Public Procurement Act, VPPA:
§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to
transact business in the Commonwealth. -- A. All public bodies shall include in every written
contract a provision that a contractor organized as a stock or nonstock corporation, limited liability
company, business trust, or limited partnership or registered as a registered limited liability
partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign
business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall
include in the solicitation a provision that requires a bidder or offeror organized or authorized to
transact business in the Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or
proposal the identification number issued to it by the State Corporation Commission. Any bidder or
offeror that is not required to be authorized to transact business in the Commonwealth as a foreign
business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or
proposal a statement describing why the bidder or offeror is not required to be so authorized.
C. Any bidder or offeror described in subsection B that fails to provide the required information
shall not receive an award unless a waiver of this requirement and the administrative policies and
procedures established to implement this section is granted by the Director of the Department of
General Services or his designee or by the chief executive of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body
pursuant to this chapter shall not allow its existence to lapse or its certificate of authority or
registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to
be revoked or cancelled at any time during the term of the contract.
E. A public body may void any contract with a business entity if the business entity fails to
remain in compliance with the provisions of this section.
RFP 20-14567
Pupil Transportation System
February 2020
WJCC Public Schools
Page 3 of 40
*Virginia State Corporation Commission (“SCC”) registration information: The undersigned
Offeror:
is a corporation or other business entity with the following SCC identification number:
____________ -OR-
is not a corporation, limited liability company, limited partnership, registered limited liability
partnership, or business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its
ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia
(not counting any employees or agents in Virginia who merely solicit orders that require acceptance
outside Virginia before they become contracts, and not counting any incidental presence of the
Offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance
with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-
state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which
accurately and completely discloses the undersigned Offeror’s current contacts with Virginia and
describes why those contacts do not constitute the transaction of business in Virginia within the
meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but
currently have pending before the SCC an application for authority to transact business in the
Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC
identification number after the due date for proposals (the Commonwealth reserves the right to
determine in its sole discretion whether to allow such waiver):
RFP 20-14567
Pupil Transportation System
February 2020
WJCC Public Schools
Page 4 of 40
CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS
Section 40.1-11.1 of the ____________________City/County Code requires that any person or entity
doing business with the City/County of _____________________, including its boards and commissions,
shall include a sworn certification by the Contractor of compliance with all federal immigration laws and
regulations. These laws include the Federal Immigration Reform and Control Act, which makes it
unlawful for a person or other entity to hire, recruit or refer for a fee for employment in the United States,
an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia, which makes it
unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he
or she is legally eligible for employment in the United States. The state law, in particular, places an
affirmative duty on employers to ensure that aliens have proof of eligibility for employment.
Accordingly this certification shall be completed and attached to all contracts and agreements for goods
and services made by the City/County of _____________________ or any of its boards and commissions.
Failure to attach a completed certification shall render the contract or agreement void.
Type or print legibly when completing this form.
Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security
card or Federal ID Number.)
Type of Business Entity:
Sole proprietorship (Provide full name and address of owner):
Limited Partnership (Provide full name and address of all partners):
General Partnership (Provide full name and address of all partners):
Limited Liability Company (Provide full name and address of all managing members):
Corporation (Provide full name and address of all officers):
Doing Business As:
If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)
Name and Position of Person Completing this Certificate:
RFP 20-14567
Pupil Transportation System
February 2020
WJCC Public Schools
Page 5 of 40

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