Provision of Bus and Van Service

Agency: Cattaraugus County
State: New York
Type of Government: State & Local
NAICS Category:
  • 485113 - Bus and Other Motor Vehicle Transit Systems
  • 485410 - School and Employee Bus Transportation
  • 485510 - Charter Bus Industry
  • 485991 - Special Needs Transportation
  • 485999 - All Other Transit and Ground Passenger Transportation
Posted Date: Apr 15, 2021
Due Date: May 4, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Due Date:
Tue, 05/04/2021 - 10:00am
Department:
Health Department
Legislature
Youth Bureau

Invitation for bids (IFB) for the Provision of Bus and Van Service On Behalf of The Cattaraugus County (NY) Department of Health (“CCDOH”), and Youth Bureau (“CCYB”)

Sealed bids to procure bus and van services within geographic areas to meet the needs of individuals serviced by the above referenced departments of Cattaraugus County, New York, as those needs are defined in the Description of Services section, below, are being solicited by the Cattaraugus County Legislature (the “County”) on behalf of the named
departments. The initial period of this procurement shall be July 1, 2021 through June 30, 2022. There would then be four (4) additional 1-year contract extensions in which the County has the sole option to exercise. Bids will be received by the undersigned until 10:00am on May 4, 2021. Bids will be publicly opened at 2:00 pm by the undersigned at the direction of the Human Services Committee of the Cattaraugus Legislature at the County Center, 303 Court St., Little Valley, NY, 14755, 3rd floor, Large Committee Room. All bids must be sealed and clearly marked:

ATTENTION: BUS AND VAN SERVICE BID.

All bid submissions must be sent or delivered to the Office of the Clerk of the
Cattaraugus County Legislature at the time and address specified above. All bids must be accompanied by a bid security in the form of a Certified Check for $1,500, and include executed copies of the required certification and bid forms. Any bid not containing these items, or any submission not so marked or received at the time and place designated in this IFB will not be considered.

Detailed specifications and bid forms may be downloaded from the Cattaraugus County website ( see the bid packet file below ) or obtained from the Clerk of the Cattaraugus Legislature, County Center, 303 Court Street, Little Valley, New York 14755. Bid packages may be requested by telephone: (716) 938-2232, or facsimile: (716) 938-2760.

Questions regarding the bid will be received either by e-mail, fax, or phone until noon on
April 28, 2021. Such questions should be addressed to Charles C. Ganim ( ccganim@vmcgroup.com ) (phone: 716-285-6000, Ext. 7; Fax 716-285-1000). Written responses to such questions will be provided to all parties who secure a copy of this IFB, and shall be posted on the Cattaraugus County website.

Prospective bidders are advised that the services to be provided under any contract arising from this procurement may be financed, in part, by grants provided by New York State and/or the Federal government. All applicable laws, rules, and regulations shall apply to the contract awarded to, and to be executed by, the Successful Bidder.

All potential respondents are notified that disadvantaged and women-owned enterprises are encouraged to submit responses to this request. Cattaraugus County will ensure that respondents to this request will not be discriminated against based on sex, race, color, creed or national origin in consideration of an award.

The County Legislature reserves the right to reject any or all bids, to waive any informalities, to withdraw this solicitation at any time, and to accept the lowest responsible, responsive bid. Cattaraugus County is an equal opportunity employer.

John R. Searles, Clerk
Cattaraugus County Legislature
County Center
303 Court Street
Little Valley, NY 14755

Pre-Bid Conference

There will be a pre-bid conference on April 23, 2021 at 10:00am at the Cattaraugus County Center, 3rd Floor, Little Valley, NY 14755.

Bid Files
Bid Packet for Bus and Van Service

Attachment Preview

PUBLIC NOTICE
INVITATION FOR BIDS (IFB)
Provision of Bus and Van Service On Behalf of The Cattaraugus County
(NY) Department of Health (“CCDOH”), and Youth Bureau (“CCYB”)
Sealed bids to procure bus and van services within geographic areas to meet the needs of
individuals serviced by the above referenced departments of Cattaraugus County, New
York, as those needs are defined in the Description of Services section, below, are being
solicited by the Cattaraugus County Legislature (the “County”) on behalf of the named
departments. The initial period of this procurement shall be July 1, 2021 through June
30, 2022. There would then be four (4) additional 1-year contract extensions in which the
County has the sole option to exercise. Bids will be received by the undersigned until
10:00am on May 4, 2021. Bids will be publicly opened at 2:00 pm by the undersigned at
the direction of the Human Services Committee of the Cattaraugus Legislature at the
County Center, 303 Court St., Little Valley, NY, 14755, 3rd floor, Large Committee
Room. All bids must be sealed and clearly marked:
ATTENTION: BUS AND VAN SERVICE BID.
All bid submissions must be sent or delivered to the Office of the Clerk of the
Cattaraugus County Legislature at the time and address specified above. All bids must be
accompanied by a bid security in the form of a Certified Check for $1,500, and include
executed copies of the required certification and bid forms. Any bid not containing these
items, or any submission not so marked or received at the time and place designated in
this IFB will not be considered.
Detailed specifications and bid forms may be downloaded from the Cattaraugus County
website (www.cattco.org) or obtained from the Clerk of the Cattaraugus Legislature,
County Center, 303 Court Street, Little Valley, New York 14755. Bid packages may be
requested by telephone: (716) 938-2232, or facsimile: (716) 938-2760.
Questions regarding the bid will be received either by e-mail, fax, or phone until noon on
April 28, 2021. Such questions should be addressed to Charles C. Ganim
(ccganim@vmcgroup.com) (phone: 716-285-6000, Ext. 7; Fax 716-285-1000). Written
responses to such questions will be provided to all parties who secure a copy of this IFB,
and shall be posted on the Cattaraugus County website.
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Prospective bidders are advised that the services to be provided under any contract arising
from this procurement may be financed, in part, by grants provided by New York State
and/or the Federal government. All applicable laws, rules, and regulations shall apply to
the contract awarded to, and to be executed by, the Successful Bidder.
All potential respondents are notified that disadvantaged and women-owned enterprises
are encouraged to submit responses to this request. Cattaraugus County will ensure that
respondents to this request will not be discriminated against based on sex, race, color,
creed or national origin in consideration of an award.
The County Legislature reserves the right to reject any or all bids, to waive any
informalities, to withdraw this solicitation at any time, and to accept the lowest
responsible, responsive bid. Cattaraugus County is an equal opportunity employer.
John R. Searles, Clerk
Cattaraugus County Legislature
County Center
303 Court Street
Little Valley, NY 14755
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1. BID FORM
INSTRUCTIONS TO BIDDERS
CATTARAUGUS COUNTY TRANSPORTATION
6. BID ENVELOPE
Bids shall be submitted on the Cattaraugus County bid
forms appended to these Bid Specifications or the bids
will not be considered. Bids must be typed or printed
in ink. Original autograph signatures in ink are
required. Facsimile or rubber stamp signatures will
not be accepted. All blanks must be filled in with the
required information. If a bidder does not desire to
submit a bid on a specific item for which a bid is
requested, the designation “N/B” or “No Bid” must be
entered.
2. CHANGES
Any change in wording or interlineations by a bidder
of the inquiry as published by Cattaraugus County
shall be reason to reject the proposal of such bidder, or
in the event that such change in the Invitation to Bid is
not discovered prior to entering into a contract, to void
any contract entered into pursuant to such bid.
3. INFORMALITIES
The County may consider informal any bid not
prepared and submitted in accordance with the
provisions hereof and may waive any informalities or
reject any and all bids. The contract award will be
made to the lowest qualified bidder. Conditional bids
will not be accepted.
Each bid must be submitted in a sealed envelope
clearly marked as to contents therein, bearing on the
outside the name and address of the bidder. If sent by
mail, the sealed envelope containing the bid must be
enclosed in another envelope labeled as specified.
7. NON-COLLUSIVE CERTIFICATION
Non-collusive bidding certification shall be made by
each bidder in the form provided and shall be
submitted as part of the bid. Bids submitted without
non-collusive bidding certification will be considered
irregular and may be rejected by the County.
8. CONTRACT AWARD
Contract(s) will be awarded after due consideration of
the suitability of services bid to satisfy these
specification, the total cost of such services including
all cost elements, and the timeliness of the agreed
delivery date.
9. EXECUTORY CLAUSE
This executory clause shall be part of any agreement
entered into pursuant to this bid:
4. BID TIME
Any bid may be withdrawn prior to the above
scheduled time for the opening of bids, or authorized
postponement thereof. Any bid received after the time
specified shall not be considered.
5. INVESTIGATIONS
“It is understood by the parties that in accordance with
the provisions of the Bid Specifications that are a part
of this agreement, this agreement shall be executory
only to the extent of the monies available to the County
of Cattaraugus and appropriated therefore, and no
liability on account thereof shall be incurred by the
County beyond the monies available and appropriated
for the purpose thereof.”
The County may make such investigations as it deems
necessary to determine the ability of the bidder to
perform the work, and the bidder shall furnish to the
County all such information and data for this purpose
as the County may request. The County reserves the
right to reject any bid if the evidence submitted by, or
investigation of, such bidder fails to satisfy the County
that such bidder is properly qualified to carry out the
obligations of the contract and to complete the work
contemplated therein.
10. DELIVERY SCHEDULE
Failure to meet the delivery schedule for the services
as per the accepted bid may result in legal action by
Cattaraugus County to recover damages.
11. TAXES
No taxes are to be billed to the County. Bids shall not
include any Federal, State or local excise, sales,
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transportation, or other tax unless Federal or State law
specifically levies such tax on purchases made by a
political subdivision. Any applicable taxes from which
the County is not exempt shall be listed separately as
cost elements, and added into the total net bid.
12. COMPLIANCE WITH LAWS
The successful bidder shall comply with all laws, rules,
regulations and ordinances of the Federal Government,
the State of New York and any other political
subdivision or regulatory body which may apply to its
performance under this contract.
13. DISCRIMINATION
In accordance with NY State Labor Law Article 8
§220-e, the successful bidder agrees:
a. That in hiring of employees for the
performance of work under this contract or
any subcontract hereunder, no contractor,
subcontractor, nor any person acting on
behalf of such contractor or subcontractor,
shall by reason or race, creed, color,
disability, sex, or national origin discriminate
against any citizen of the State of New York
who is qualified and available to perform the
work to which the employment relates;
b. That no contractor, subcontractor, nor any
person on his behalf shall, in any manner,
discriminate against or intimidate any
employee hired for the performance of work
under this contract on account of race, creed,
color, disability, sex or national origin;
c. That there may be deducted from the amount
payable to the contractor by Cattaraugus
County under this contract a penalty of fifty
dollars for each person for each calendar day
during which such person was discriminated
against or intimidated in violation of the
provisions of the contract;
d. That this contract may be canceled or
terminated by Cattaraugus County and all
monies due or to become due hereunder may
be forfeited, for a second or any subsequent
violation of the terms or conditions of the
section of the contract; and
e. The aforesaid provisions of this section
covering every contract for or on behalf of
Cattaraugus County for the services shall be
limited to operations performed within the
territorial limits of the State of New York and
its immediate environs.
14. CONTRACT ASSIGNMENTS
The bidder shall not assign, transfer, sublet, or
otherwise dispose of this contract, or of its right, title,
interest or obligations in and under this contract, or its
power to execute the same, to any other person or
corporation without the previous consent, in writing,
of the Chairman of the Cattaraugus County
Legislature.
15. ALTERNATE ITEMS
If services other than those specified in this bid
document are offered, the bidder must so state and
furnish at the time of bid opening, if so requested, and
as part of his bid, a complete description of the service
offered, and a detailed explanation of the differences
between the service specified and the service offered.
If in the opinion of the County, sufficient detail is not
presented as part of the sealed bid to permit definite
evaluation of any substitute service, the bid will not be
considered.
16. ADDITIONAL INFORMATION
Any additional information which a bidder desires to
add to the bid shall be written on a separate sheet of
paper, attached to, and submitted with the formal
sealed bid, to be read at the formal bid opening.
17. HOLD HARMLESS
The successful bidder to whom the bid is awarded shall
indemnify and hold harmless Cattaraugus County, and
its agents and employees from and against all claims,
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damages, losses or causes of action arising out of, or
resulting from, such vendor’s performance pursuant to
this bid.
18. BID VALIDITY
The bid is firm and irrevocable for a period of 45 days
from the date and time of the bid opening. If a contract
is not awarded within the 45 day period, then a bidder
to whom the bid has not been awarded, may withdraw
his bid by serving written notice of his intention to do
so upon the Clerk of the County Legislature. Upon
withdrawal of the bid pursuant to this paragraph, the
County will forthwith return the bidder’s security
deposit.
19. CONTRACT INTEREST
No official or employee of the County, who is
authorized in such capacity, and on behalf of the
County, to negotiate, make, accept or approve or to
take part in negotiating, making, accepting, or
approving a contract to be awarded in connection with
this bid shall become directly or indirectly interested
personally in such contract or in any part thereof. No
officer or employee of, or for the County who is
authorized in such capacity, and on behalf of the
County, to exercise any supervisory, administrative, or
other function, in connection with a contract to be
awarded in connection with this bid, shall become
directly or indirectly interested personally in such
contract or in any part thereof.
28. PRICE IS FIRM
The unit prices shall remain firm, and any other
charges bid shall also remain firm, for delivery of the
services described in this bid. Except as specifically
stated in these bid specifications, no cost increase shall
be charged for any reason whatsoever.
29. CORPORATE COMPLIANCE POLICY
The County has adopted a Corporate Compliance
Policy, a copy of which is available from the County
Administrator’s Offices in Olean and Little Valley, or
the County’s web site at: www.cattco.org. The
Contractor has reviewed the standards of conduct and
policies and procedures in the Corporate Compliance
Policy. The Contractor will require compliance with
such standards of conduct and policies and procedures
by all who provide services to the County on behalf of
the Contractor.
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