Provide District Information Technology Security Assessment Solution

Agency: Richland One School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541513 - Computer Facilities Management Services
  • 541519 - Other Computer Related Services
Posted Date: Jun 17, 2019
Due Date: Jul 10, 2019
Solicitation No: 2019-037
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
solicitation number description closing date/time buyer
2019-037 Provide District Information Technology Security Assessment Solution July 10, 2019 @2:00 p.m. Timika Beaver (803)231-7039

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Richland County School
District One
REQUEST FOR PROPOSAL
Solicitation
Number
Date Issued
Procurement
Officer
Phone
E-mail Address
RFP No. 2019-037
June 17, 2019
Timika Beaver
803-231-7037
Timika.beaver@richlandone.org
DESCRIPTION: Provide District Information Technology Security Assessment Solution
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time):
NUMBER OF COPIES TO BE SUBMITTED:
QUESTIONS MUST BE RECEIVED BY:
July 10, 2019 / 2:00 pm (ET)
One (1) Original PDF, Vol I and Vol. II document via email to
timika.beaver@richlandone.org, Plus 1 Printed Copy delivered
June 26, 2019 / 10 am (ET) via email to
Timika.beaver@richlandone.org
Offers must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street
Room 209
Columbia, S. C. 29201
CONFERENCE TYPE:
DATE / TIME:
None
LOCATION:
As appropriate, see “Conference Pre-Bid/Proposal” & “Site Visit” provisions
AWARD&
AMENDMENTS
This solicitation, any amendments and award, will be posted at the following web address:
www.richlandone.org/procurement
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror Women
named above)
Minority
TITLE
(Business Title of person signing above)
Other
PRINTED NAME
(Printed name of person signing above)
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified
as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and
distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity
if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
COVER PAGE (December 2017)
Richland County School District One
Request for Proposal: District IT Security Assessment Solution
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Issue Date
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (December 2017)
****End of Page Two****
30 Calendar Days (%)
_______Calendar Days (%)
RFP No. 2019-037
Page 2 of 39
Richland County School District One
Request for Proposal: District IT Security Assessment Solution
SOLICITATION OUTLINE
I.
SCOPE OF SOLICITATION
II.
INSTRUCTIONS TO OFFERORS
A.
GENERAL INSTRUCTIONS
B.
SPECIAL INSTRUCTIONS
C.
SPECIAL INFORMATION
III.
SCOPE OF SERVICES / SPECIFICATIONS
IV.
INFORMATION FOR OFFERORS TO SUBMIT
V.
QUALIFICATIONS
VI.
AWARD CRITERIA
VII.
TERMS AND CONDITIONS
A.
GENERAL
B.
SPECIAL
VIII.
BIDDING SCHEDULE / PRICE - BUSINESS PROPOSAL
IX.
ATTACHMENTS TO SOLICITATION
***
RFP No. 2019-037
Page 3 of 39
Richland County School District One
Request for Proposal: District IT Security Assessment Solution
I.
SCOPE OF SOLICITATION
ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with the enclosed
description and/or specifications and conditions. [1.010]
MAXIMUM CONTRACT PERIOD -ESTIMATED (JAN 2006): [August 30, 2019 June 30, 2024]. Dates provided are
estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term
of Contract Effective Date / Initial Contract Period". [1.040]
ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with the enclosed
description and/or specifications and conditions. [1.010]
About Richland County School District One
Centrally located three hours from the beaches and the mountains of South Carolina, the Richland County School District
One, hereinafter referred to as the “District or RCSD1” serves the capital city of Columbia. The District covers 482 square
miles, educating approximately 26,000 students in 48 schools and approximately 4,000 adult education students. The
District is proud to serve a richly diverse student body. Students from rural, suburban and urban neighborhoods combine
to form a student population representative of a wide range of cultural and ethnic backgrounds. Of the District's 4,800
employees, 2,500 are classroom teachers. Richland County School District One continues to grow and hires
approximately 300 new teachers each year.
Consistently ranked among the best school systems in South Carolina, the District is a leader in the state's educational
community. 2019 graduates received a record $86.2 million in scholarships and financial aid, to attend a wide range of
institutions, including many of America's most competitive colleges and universities. This includes prizes won in
competitions, as well as grants and loans for post-secondary education.
School District Description
Richland County School District One is one of the largest school systems in the state of South Carolina. The District
covers nearly 500 square miles of Richland County, South Carolina, including the City of Columbia, and an even larger
area outside of the city. Its boundaries include the Congaree River to the west, the Wateree River and Richland County
School District Two to the east, the Richland-Sumter County line to the south and the Richland-Fairfield County line to
the north. District One services approximately 23,000 students in 51 schools, kindergarten through grade 12 and a full
program of continuing education for adults. The district’s physical plant has 44 schools, and seven special schools, which
consists of 28 elementary schools, nine middle schools, seven high schools, two special education centers, one
alternative school, one career and technology center, one adult education center and two charter schools. The District's
General Fund budget for Fiscal Year 2019 is approximately $324 million and a payroll for approximately 4,200
employees.
A seven-member Board of School Commissioners governs Richland County School District One. The Board has been
awarded the prestigious Magna Award for outstanding programs in school governance.
Purpose and Scope of Solicitation
The purpose of this solicitation is seeking proposals from certified public accounting firms to provide financial and
procurement compliance audit services for Richland County School District One.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED
TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE
APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or
any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,
price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-
35-310(4)]
RFP No. 2019-037
Page 4 of 39
Richland County School District One
Request for Proposal: District IT Security Assessment Solution
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make
changes which the clause of the contract titled Changes,” if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors
are cautioned that amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term
Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any amendments.
US or W E means the DISTRICT.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
contractor to fulfill the contractor's obligations under the contract. [2A.003]
AMENDMENTS TO SOLICITATION (JAN 2004) (a) This solicitation may be amended at any time prior to opening. All
actual and prospective bidder’s should monitor the following web site for the issuance of Amendments:
www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any amendment to this
solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space
provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder
received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain
unchanged. [2A.005]
AUTHORIZED AGENT (FEB 2015) All authority regarding this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only District official
authorized to bind the District with regard to this procurement or the resulting contract. [2A.007]
AWARD NOTIFICATION (FEB 2015) Notice regarding any award, cancellation of award, or extension of award will be
posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension of award.
Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more,
such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the eleventh
day after such notice is given. [2A.010]
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004) By submitting Your Bid or Proposal, You are offering to enter
into a contract with Richland County School District One. Without further action by either party, a binding contract shall
result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as
the offeror on the Cover Page. An offer may be submitted by only one legal entity; “joint bids” are not allowed. [2A.015]
BID ACCEPTANCE PERIOD (JAN 2004) In order to withdraw Your Offer after the minimum period specified on the
Cover Page, You must notify the Procurement Officer in writing. [2A.020]
BID IN ENGLISH & DOLLARS (JAN 2004) Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation. [2A.025]
BOARD AS PROCUREMENT AGENT (FEB 2015) The Procurement Officer is an employee of the District pursuant to
the District Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and
the District. The Board is not a party to such contracts and bears no liability for any partys losses arising out of or relating
in any way to the contract. [2A.030]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008): GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO PROSECUTION
UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.
RFP No. 2019-037
Page 5 of 39

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