Proposal for Two (2) Chevrolet Silverado 2500 Double Cab 4WD Knapheide Steel Service Truck

Agency:	Navajo Nation
State:	Arizona
Type of Government:	State & Local
NAICS Category:	332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing
Posted Date:	Aug 26, 2024
Due Date:	Sep 13, 2024
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Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSAL

NAVAJO DIVISION OF AGING AND LONG TERM CARE SUPPORT

TWENTY-FIVE CHEVROLET SUBURBANS LT 4x4 (AWD)

BID NUMBER: 24-08-3454GC

I. PURPOSE OF REQUEST.

The Navajo Division of Aging and Long-Term Care Support (DALTCS) is

requesting proposals for (25) New 4x4 (AWD) Chevrolet Suburbans with the

specifications outlined under the Scope of Goods and Services (Exhibit A).

Proposals must be all inclusive for an out the door price with the up-fit included in

the single price of the Sport Utility Vehicle. The selection will be based on overall

price, services, performance and reliability of the proposers. The DALTCS

needs are outlined in the following Request for Proposal ("RFP").

II. TIME SCHEDULE.

It is the DALTCS’ intent to follow the following process and timetable, resulting in

the selection of a vendor. At the DALTCS’ discretion, it may change the estimated

dates and the process set forth below as it deems necessary including but not

limited to interviews.

DALTCS issues RFP.

Deadline for Submittal of Proposals by 5:00 PM (DST)

Evaluation of submitted proposals

Notice of conditional selection and initiate award process (tentative)

Award by the Navajo Nation (tentative)

August 26, 2024

September 13, 2024

September 16-20, 2024

III. INSTRUCTION FOR PROPOSERS.

A. All proposals* must be addressed to:

Delivery:

Grace Coan, Buyer

Purchasing Service Department

Admin Building One

2559 Window Rock Boulevard / 1ST FLOOR

Window Rock, Arizona 86515

Mailing:

Grace Coan, Buyer

Purchasing Service Department

Post Office Box 3150

Window Rock, Arizona 86515

*Note this delivery and address surname is limited only to the proposal

delivery and mailing.

B. All proposals must be in a sealed envelope and clearly marked

“DALTCS TWENTY-FIVE CHEVROLET SUBURBANS VEHICLES

RFP#24-08-3454GC”. The name and address of the proposing vendor

must be shown on the face of the envelope.

C. Instruction to offerors is to visibly mark on the outside of the proposal

package, if applicable, the offeror’s priority status under the Navajo

Nation Business Opportunity Act. It is the responsibility of the offeror to

identify themselves as certified under the Navajo Nation Business

Opportunity Act. Selection will be made in accordance with the NBOA.

D. Any questions or inquiries regarding the scope of work should be brought

to the attention of

Anslem Lewis, Program & Project Specialist

Division of Aging and Long Term Care Support

Navajo Department of Health

928-871-6869/6536

anslemlewisjr@navajo-nsn.gov

E. All proposals must be received by 5:00PM Mountain Daylight Saving

Time (DST) on Friday, September 13, 2024. Proposals will not be

accepted after this deadline. Two (2) copies of the proposal must be

enclosed in the sealed envelope. No facsimile, electronic or telephone

proposals will be accepted.

F. Proposals should be prepared simply and economically, providing a

straight forward, concise description of provider capabilities to satisfy

the requirements of the request. Special bindings, colored displays,

promotional materials, etc. are not desired. Emphasis should be on

completeness and clarity of content.

G. The DALTCS will notify proposers of the outcome of their proposals on

or near the date indicated in the above time schedule.

H. Proposal Submittal must include:

1. Description of the proposers’ experience and capabilities in

delivering the requested goods and services to government

agencies or entities.

2. Proposer must include in their RFP a list of three (3) commercial fleet

client references that can be used as references. Selected

organizations may be contacted to determine the quality of work and

services provided.

3. Provide insight describing the certification and work experience for

the key staff who would be assigned to provide the requested goods

and services to the DALTCS. Please include specialization of the

key staff.

4. Identify from what location the proposer will provide the goods and

service to the DALTCS.

5. Describe systems and mechanisms that would be established to

ensure timeliness of response to the DALTCS staff and good

communication during and following the project. Specifically, identify

how long will it take for the vehicle to be delivered upon receipt of a

purchase order.

6. Describe systems and mechanisms that would be established for

status reporting during the project.

7. Describe your preference for method of payment and your procedure

for billing and other account requirements.

8. COSTS: Provide a proposed fee for the project based on the scope

of work as outlined in the proposal. The fee should include the

following:

a. Base fee for the goods and services outlined.

b. Define any additional or variable charges proposed that would be

in addition to the base fee.

9. License requirement. Please refer to Section VIII.

10. A completed W-9 Form (Exhibit B)

11. A Navajo Nation Certification Regarding Debarment and Suspension

(Exhibit C)

IV. SELECTION CRITERIA.

The DALTCS will use the following criteria in its evaluation and comparison of

proposals submitted. The order in which they appear is not intended to indicate

their relative importance. SELECTION CRITERIA.

CRITERIA

1. Responsiveness of the written proposal to the purpose

and scope of service, completeness and clarity of all

required information and any supplemental information

provided by the Proposer that will demonstrate the quality

of services.

WEIGHT

GIVEN

40 POINTS

2. Price.

50 POINTS

3. Ability, experience, financial resources and history of

successfully completing contracts of this type, meeting

projected deadlines and experience in similar work,

location, the character, integrity, reputation, judgment and

efficiency of the Proposer.

10 POINTS

TOTAL CRITERIA WEIGHT 100 POINTS

V. SCOPE OF WORK.

The scope of work to be covered are attached herein as Exhibit A.

VI. TERMS AND CONDITIONS.

A. The DALTCS reserves the right to reject any and all proposals, and to

waive minor irregularities in any proposal.

B. The DALTCS reserves the right to request clarification of information

submitted, and to request additional information from any proposer.

C. The information submitted will be analyzed and may be shared internally,

appear in reports, as appropriate and at the DALTCS' discretion.

Proprietary, classified, confidential, or sensitive information should be

clearly marked in your response. The DALTCS reserves the right to use

any non-proprietary information. No basis for claims against the DALTCS

shall arise as a result of a response to this RFP or from the DALTCS’ use

of such information.

D. The DALTCS reserves the right to award all or a portion of the required

goods and services to more than one qualified proposer at the DALTCS’

sole discretion.

E. The contract resulting from acceptance of a proposal by the DALTCS shall

be in a form supplied or approved by the DALTCS and shall reflect the

specifications in this RFP. The Purchase Order Terms and Conditions is

attached.

F. After preliminary selection and prior to contract award, the DALTCS will

meet with the Proposer to review procedures for invoicing, payment,

reporting, if any, and monitoring contract performance.

G. The DALTCS shall not be responsible for any costs incurred by the Proposer

in preparing, submitting or presenting its response to this RFP.

H. The DALTCS reserves the right to perform unannounced site visits

and interview staff and management prior to selection to determine,

among other things if needed:

a. Customer service responsiveness;

b. Shop organization and operation efficiency; and

c. Response time.

I. The vehicle must be delivered in a timely manner. The bid price shall be

F.O.B. to the Window Rock Fleet Management Office, Arizona. The vehicle

shall be free from any purchase money or other lien or security interest.

J. The Navajo Nation shall receive, at the time of delivery, all pertinent

documents necessary for titling and licensing vehicles, documents include

the Manufacture’s statement of Origin, Odometer statement. The Navajo

Nation will be responsible for registering the vehicle.

K. Nothing in the RFP is intended to or shall have the effect of waiving any

privileges or immunities afforded the Navajo Nation including, but not

limited to, sovereign immunity or official immunity and it is expressly agreed

that the Navajo Nation retains such privileges.

L. The Navajo Nation is a sovereign government and all contracts entered into

as a result of the RFP shall comply with the Navajo Nation law, rules and

regulations, including the Navajo Preference in Employment Act, and

applicable federal law, rules and regulations.

VII. COMPENSATION

A. Present detailed information for the identified goods and services,

inclusive of Navajo Nation sales tax (6%) [24 NNC § 201 et seg.]. The

Navajo Nation will not pay any other tax associated to this service purchase.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Proposal for Two (2) Chevrolet Silverado 2500 Double Cab 4WD Knapheide Steel Service Truck

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