Proposal for Sanitizing, Decontamination, And Rish Mitigation for COVID-19

Agency: Navajo Nation
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Nov 24, 2021
Due Date: Dec 29, 2021
Solicitation No: BID No. 21-10-2597LE
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Proposal for Sanitizing, Decontamination, And Rish Mitigation for COVID-19
Navajo Nation Department of Dine Education
BID No. 21-10-2597LE

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NAVAJO NATION, DEPARTMENT OF DINE’ EDUCATION
Navajo Head Start
SANITIZING, DECONTAMINATION, AND RISK MITIGATION FOR COVID-19
RFP BID NO: 21-10-2597LE
PROPOSAL DUE DATE:
December 29, 2021
DESCRIPTION:
Navajo Head Start is seeking a vendor to provide
sanitizing, decontamination, and risk mitigation for
the Covid-19 virus to eighty (80) Head Start
centers, four (4) office buildings/warehouse,
playgrounds, and bus/vehicles.
CONTACT PERSON:
Lavine J. Roan, Principal Contract Analyst
Phone: 928-871-7061
Darlene Begay, Senior Contract Analyst
Phone: 928-871-7090
~ PROPOSALS MUST BE CLEARLY MARKED ~
“DO NOT OPEN”: RFP# 21-10-2597LE SANITIZING, DECONTAMINATION, AND
RISK MITIGATION FOR COVID-19
PROPOSAL & BID SUBMITTAL DEADLINE AND RELEVANT INFORMATION:
Submission of all proposals and bids utilizing UPS or Federal Express, must be physically
submitted to:
PHYSICAL ADDRESS:
Navajo Head Start
SW of US Highway 264 & Indian Route 12, Suite #2A
Window Rock, Arizona 86515
ATTN: Lavine J. Roan, Principal Contract Analyst
Darlene Begay, Senior Contract Analyst
“DO NOT OPEN”: RFP# 21-10-2597LE SANITIZING, DECONTAMINATION, AND
RISK MITIGATION FOR COVID-19
MAILING ADDRESS:
Navajo Head Start
P.O. Box 3479
Window Rock, Arizona 86515
ATTN: Lavine J. Roan, Principal Contract Analyst
Darlene Begay, Senior Contract Analyst
“DO NOT OPEN”: RFP# 21-10-2597LE SANITIZING, DECONTAMINATION, AND
RISK MITIGATION FOR COVID-19
1
SECTION I
A. RESPONDENT REQUIREMENTS:
All respondents must have, as a minimum, the capabilities listed herein, and the bid proposals
submitted must reflect in detail the inclusion of these services as well as the additional forms
required in Section II. Respondent should also provide technical information of delivery of
services required in this RFP.
B. SCOPE OF WORK:
Vendor shall provide services to eighty (80) Head Start Centers and four (4) Office
buildings/warehouse, playgrounds, and buses/vehicles over Five (5) regions, spanning across New
Mexico, Arizona, and Utah.
Region I: Shiprock (New Mexico).
Region II: Crownpoint (New Mexico).
Region III: Window Rock (Arizona).
Region IV: Chinle (Arizona).
Region V: Tuba City (Arizona/Utah).
Contract will be effective February 28, 2022 and end February 27, 2025. Navajo Head Start (NHS)
is requesting proposals from qualified and certified vendors to:
Provide:
1. Full interior center treatment will be done for sanitizing, decontamination, and risk
mitigation for Covid-19 shall include but not limited to classrooms, closets, janitorial
space, bathrooms, kitchen, dining room, storage areas, offices, and hallways.
2. Full exterior sanitizing, decontamination, and risk mitigation for Covid-19 shall
include but not limited to immediate area around the NHS center. Include
playgrounds, buses, vehicles, and any storage units on premises of Head Start Center.
3. Products shall not be noticeable or will not affect the public safety, health, and
welfare of students, staff, and community members. Utilize products specifically
approved for novel coronavirus with added product to enhance bacterial and virus
decontamination.
4. Treatments shall be a mist or light spray, any excess product (puddling) must be
wiped up by the technician with sanitized soft cloth.
5. Treatment shall not be done in a rush manner. This is to be treated as a serious and
life-threatening virus. Technician is responsible to deactivate the virus, kill other
forms of bacteria that may be present, and create a cleaner and safer environment for
anyone who enter these areas.
6. Provide labor, supplies, equipment, and materials for services.
2
7. All technicians must be “suited up” with full personal protective equipment.
Including but not limited to mask, shield, gloves, and a suit. Each site treated must be
presumed to have coronavirus present and it to be treated that way.
8. All technicians working under this contract are to be license in sanitizing,
decontamination, and risk mitigation for Covid-19 in Arizona, Utah, and New
Mexico.
9. All licenses must be kept up to date thorough out the contract period.
10. Provide Support Service Manager of the type of chemicals will be used at the Head
Start centers.
11. Provide documentation the type of chemicals used (handled) as well as a signature of
Navajo Nation Head Start staff to verify services have been rendered.
Schedule:
1. Scheduling to be coordinated and authorized by the Support Services Manager.
2. Ensure services are not rendered when classes are in session.
3. All emergency on call services will be scheduled within a reasonable time.
4. Some Head Start Centers may be closed during the contract period and my not require
services. A formal letter will be sent to your office of any unforeseen school closures.
Services must be stopped and taken off the service list.
5. Additional Head Start Centers may become operational during the contract period.
Contract will be amended to address additional Head Start centers as necessary with
both parties in agreement.
Payments:
1. Ensure costs are in accordance with contract agreement.
2. Invoices must be sent for all centers that have been serviced. If invoices need to
be corrected, corrected invoice will be sent in a timely manner.
3. Include all applicable taxes associated with each service with the 6% taxes for
the Navajo Nation.
4. All payments shall be sent to Head Start Finance Office with final payment
submitted to Navajo Nation Office of the Controller for payment processing.
5. A monthly statement shall be sent for reconciliations to Navajo Nation Head
Start Central Office.
6. Contract is subject to availability of funds.
The Vendor shall provide services for the following but not limited to Head Start Centers, office
buildings, warehouses, playgrounds, and buses/vehicles. Center listing are dependent on open
centers.
3
District I Shiprock
1 Nageezi
2 Nenahnezad
3 Newcomb
4 Red Mesa
5 Red Valley
6 San Juan
7 Sanostee
8 Shiprock I
9 Shiprock II
10 Two Grey Hills
11 Upper Fruitland
12 Shiprock Regional Office
13 Shiprock Regional Warehouse
District III Fort Defiance
1 Cornfields I
2 Cornfields II
3 Crystal
4 KinDahLichii
5 Lupton
6 Rural
7 Sawmill
8 St. Michaels I
9 St. Michaels II
10 Steamboat I
11 Steamboat II
12 Tohatchi I
13 Tohatchi II
14 Tsayatoh
15 Twin Lakes
16 Ganado
17 Window Rock I
18 Window Rock II
19 Window Rock III
20 Window Rock IV
21 Central Admin. Office, WR
22 Regional Office, WR
Center Listing
District II Crownpoint
1 Baahaali
2 Chichiltah
3 Churchrock I
4 Iyanbito
5 Crownpoint I
6 Crownpoint II
7 Nahodishgish (Dalton Pass)
8 Pinedale I
9 Pinedale II
10 Pueblo Pintado
11 Red Rock
12 Smith Lake
13 Standing Rock
14 Thoreau
15 Torreon
16 Little Water
District IV Chinle
1 Blue Gap
2 Chinle
3 Chinle Valley
4 Cottonwood
5 Del Muerto I
6 Del Muerto II
7 Low Mountain
8 Lukachukai I
9 Lukachukai II
10 Many Farms I
11 Many Farms II
12 Many Farms III
13 Nazlini
14 Pinon I
15 Pinon II
16 Rough Rock
17 Tsaile
18 Whippoorwill
District V Tuba City
1 Cameron
2 Cowsprings
3 Dennehotso
4 Gap
5 Inscription House
6 Kayenta I
7 Kayenta II
8 Kayenta III
9 Leupp
10 Navajo Mountain
11 Oljato
12 Rock Point
13 Shonto
14 Tonalea
15 Tuba City
4
RFP Submittal Deadline:
All RFP’s must be received/ mailed/ or physically delivered by December 29, 2021at 4:00 pm
MST and must be mailed or physically delivered to:
Navajo Head Start
Attention: NHS Finance Section
Post Office Box 3479
Window Rock, Arizona 86515
Courier Service/Delivery to:
Navajo Head Start
Attention: NHS Finance Section
SW Corner of Route 12 &
Highway 264, Suite #2A
Window Rock, AZ 86515
SECTION II
The following documents are mandatory and must be submitted:
1. Navajo Nation Certification Regarding Debarment & Suspension
2. Federal Form Tax W-9
3. Licensed, bonded, and current General Liability Insurance.
4. ACH Form
5. Cost of services and goods, including applicable federal and local taxes.
A. Proposal Format:
1. Respondent(s) must indicate if they are priority one or two vendor with the
Navajo Nation.
2. All proposals must be typewritten on standard 8-1/2 X 11 paper and placed
within a binder with tabs delineating each section. Larger paper is permissible
for charts, maps, or the like.
3. An original RFP response and three (3) copies must be provided in sealed
envelope.
4. The proposal must be organized and indexed in the following format:
a. A letter of Transmittal
b. Statement of Qualifications
c. Proposal on Contract approach
d. Cost of Services and Goods (Enclosed in a Separate Sealed Envelope)
5. Each proposal must be accompanied by a letter of transmittal. The letter of
transmittal must:
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