Project 2565 RFQ Color Printer Lease for Document Center
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 1, 2023 |
| Due Date: | May 8, 2023 |
| Solicitation No: | Project 2565 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Color Printer Lease for Document Center, Brown County Project #2565
Request for Quote (RFQ)
For
Brown County
COLOR PRINTER LEASE FOR DOCUMENT CENTER
PROJECT #2565
Published Date: April 17, 2023
Response Deadline: May 8, 2023
3:00 PM
CDT
To:
Brown County Purchasing Department
Color Printer Lease for Document Center, Brown County Project #2565
Table of Contents
COLOR PRINTER LEASE FOR DOCUMENT CENTER ..................................................................................................................... 1
PROJECT #2565 ........................................................................................................................................................................ 1
RFQ PROJECT DETAILS .............................................................................................................................................................. 3
1. General........................................................................................................................................................................... 3
2. Addendums .................................................................................................................................................................... 3
3. RFQ Tentative Project Timeline ...................................................................................................................................... 3
4. RFQ Mandatory Site Visit: No Site Visit .......................................................................................................................... 3
5. RFQ Questions Due: April 27, 2023, by 3:00 PM ............................................................................................................ 3
6. RFQ Questions & Answers Publish Date: May 1, 2023, by 3:00 PM............................................................................... 3
7. RFQ Due Date & Delivery Address Details: May 8, 2023, at 3:00 PM ............................................................................ 4
8. RFQ Format & Submission Requirement ........................................................................................................................ 5
9. Performance or Applicable Payment Bonds................................................................................................................... 5
10. RFQ Method of Payment................................................................................................................................................ 5
11. Financial Verification ..................................................................................................................................................... 5
12. “Piggyback” Clause ........................................................................................................................................................ 5
13. Other .............................................................................................................................................................................. 5
14. RFQ Attachments ........................................................................................................................................................... 6
ATTACHMENT A: RFQ SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ........................................................................ 7
ATTACHMENT B: RFQ COST SHEET........................................................................................................................................... 8
ATTACHMENT C: RFQ ADDENDUM ACKNOWLEDGEMENT .................................................................................................... 10
ATTACHMENT D: RFQ APPEALS ............................................................................................................................................. 11
Color Printer Lease for Document Center, Brown County Project #2565
RFQ PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a vendor for a 60-month lease of a new color printer for use at our Document
Center located at 111 N. Jefferson St., Green Bay, WI 54301.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors are
registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project information
off our website. Vendors who download project information must monitor our website for any addendums that may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFQ Tentative Project Timeline
Please Note: Dates listed in the below table are dates for planning purposes, and to represent the County’s desired timeline for
implementing this project. Any revision to the Due Date for vendor submission requirement will be made by addendum. All other
dates may be adjusted without notice, as needs and circumstances dictate.
RFQ Published
RFQ Mandatory Site Visit
RFQ Questions Due
RFQ Questions & Answers Published
RFQ Responses Due from Vendors
Send out Thank You & Intent to Award Letters by
Complete Contract Signing by
Date
April 17, 2023
No Site Visit
April 27, 2023
May 1, 2023
May 8, 2023
May 12, 2023
May 24, 2023
Time
(CDT)
9:00 AM
3:00 PM
3:00 PM
3:00 PM
4. RFQ Mandatory Site Visit: No Site Visit
Site visits are mandatory based on the date & time listed in the Tentative Project Time Line above
Contractors meet:
Site Visit conducted by:
Site Visit contact phone number for questions:
5. RFQ Questions Due: April 27, 2023, by 3:00 PM
Questions-All questions related to this RFQ must be in writing and received by the Brown County Purchasing Department, no later
than the due date.
• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2565”
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED
6. RFQ Questions & Answers Publish Date: May 1, 2023, by 3:00 PM
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
Color Printer Lease for Document Center, Brown County Project #2565
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
• AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the website
can be made to (920) 448-4040.
7. RFQ Due Date & Delivery Address Details: May 8, 2023, at 3:00 PM
Responses are due to Brown County Purchasing Department no later than the Due Date.
Prospective vendors can submit response by either of the following: Email, DHL, FedEx, Hand Delivery, Mail, UPS, USPS, etc.
Emailed Project Information:
• Email to: bcpurchasing@browncountywi.gov
• Must be clearly marked in the subject line with perspective project #2565
• Attach file in your email including all required documents as referenced in Section 8 of this project document
• Must be received, dated & time stamped by the due date
Hard Copy Project Information:
• Must be in Sealed envelope
• Must be clearly marked with perspective project #2565 on the outside of the sealed envelope in the lower left-hand
corner
• Include all required documents as referenced in Section 8 of this project document
• Must be received, dated & time stamped by the due and received at the following address:
Delivery Address for DHL, FedEx, Hand
Delivery, UPS, etc.
Brown County Clerk
Project 2565
305 E. Walnut St. Room 120
Green Bay, WI 54301
Delivery Address for Mail, USPS
Brown County Purchasing Department
Project 2565
305 E. Walnut St. 5th Floor
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure vendor project information arrive by the required due date and time.
Any information received after the due date and time will be rejected. When hand delivering project; prospective vendors are
encouraged to verify the time on the atomic clock as this is the official time used for the receiving of all information. Time
discrepancies between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
vendor project information via a 3rd party delivery service. This ensures the vendor project information can be applied to the
appropriate project.
Color Printer Lease for Document Center, Brown County Project #2565
8. RFQ Format & Submission Requirement
Any deviation from these requirements may result in the quotation being considered non-responsive, thus eliminating the vendor
from consideration. Vendor project information shall include the following attachments:
• RFQ SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS – (Attachment A) - All prospective vendors are required to meet
the requirements.
• RFQ COST SHEET (Attachment B)
• RFQ ADDENDUM(S) ACKNOWLEDGEMENT (Attachment C) - If Addendum(s) exist for this project, please sign and date the
attachment and provide with your document submission.
9. Performance or Applicable Payment Bonds
Bonds are not required for this project.
10. RFQ Method of Payment
One of two methods:
1. For projects that are to be completed within 60 days: Payment is net 30 days from completion and approval of project.
2. For all other projects: Partial payment may be made including the cost of materials with the balance due at the project
completion and Brown County inspection satisfied.
3. Payment Terms: Payments may apply as noted in Wisconsin Statue 66.0135. If milestone payments are appropriate,
they will be defined in the contract. Vendors are strongly encouraged to accept P-Card Payments.
11. Financial Verification
Vendor verification prior to award: Vendor’s financial solvency may be verified through financial background checks via Dun &
Bradstreet or other means (i.e. Wisconsin Circuit Court Access, UCC) prior to contract award. Brown County reserves the right to
reject RFBs/RFQs/RFPs based on information obtained through these background checks if it’s deemed to be in the best interest
of the County.
12. “Piggyback” Clause
Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of government
or municipalities. This contract will be extended, with the authorization of the vendor, to other units of government or
municipalities at the same prices and/or discounts and terms and conditions. If another unit of government or municipality decides
to use this contract, the vendor must deal directly with the respective unit of government or municipality concerning the placement
of orders, issuance of the purchase orders, contractual disputes, invoicing and payment. Brown County acts only as the
“Contracting Agent” for those public agencies.
13. Other
1. Guarantees & Warranties: Guarantees and warranties on workmanship and materials shall be stated in your document
submission.
2. Cancelled Project Records: Brown County reserves the right to not disclose records of cancelled project(s) to ensure
open and fair competition of future solicitations.
3. Laws: All work shall conform to all applicable industry, Federal, State and Local Laws, Codes, Ordinances, OSHA
requirements and Standards.
4. License: Contractors performing work are required to have a Contractor’s License for the state for which the work is to
be done. All applicable Licenses for any contractors must be current on the day of contract execution and throughout
the length of the project.
5. Measurements: Contractors are responsible for all measurements.
6. Permits: Contractor shall be responsible for securing all permits and underground utility locates.
7. Project Manager: Vendor shall provide a Project Manager who will act as a single point of contact for Brown County.
8. Rebate Incentives: All Contractors must indicate in their submitted material if they intend to apply for any rebate
incentives from Focus on Energy related to this project.
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