Project 2569 RFP AE Services for Central Library HVAC Replacement

Agency: Brown County
State: Wisconsin
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Mar 16, 2023
Due Date: Mar 23, 2023
Solicitation No: Project 2569
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Project 2569 RFP AE Services for Central Library HVAC Replacement

Project 2569 Addendum 1 Site Visit Record

Project 2569 Addendum 2 Q & A

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Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569
Request for Proposal (RFP)
For
Brown County
Architectural/Engineering Services for
Central Library HVAC Replacement
Project # 2569
Publish Date: February 27, 2023
Response
Deadline:
March 23, 2023
3:00 PM
CST
To:
Brown County Purchasing Department
Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569
Table of Contents
Project # 2569 ............................................................................................................................................................................1
RFP PROJECT DETAILS.............................................................................................................................................................3
1. General ............................................................................................................................................................3
2. RFP Tentative Project Timeline .......................................................................................................................3
3. RFP Mandatory Site Visit: March 8, 2023, at 10:00am....................................................................................3
4. RFP Questions Due: March 14, 2023, at 3:00 PM ...........................................................................................3
5. RFP Questions & Answers Publish Date: March 16, 2023, at 3:00 PM ...........................................................4
6. RFP Due Date & Delivery Address Details: March 23, 2023 at 3:00 PM..........................................................4
7. RFP Format & Submission Requirement .........................................................................................................5
8. Performance or Applicable Payment Bonds....................................................................................................5
9. RFP Method of Payment .................................................................................................................................5
10. Financial Verification .......................................................................................................................................6
11. “Piggyback” Clause ..........................................................................................................................................6
12. Other ...............................................................................................................................................................6
13. RFP Attachments .............................................................................................................................................6
ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ...............................................................................8
ATTACHMENT B: RFP SCORING.................................................................................................................................................... 23
ATTACHMENT C: RFP COST SHEET .............................................................................................................................................. 24
ATTACHMENT D: RFP REFERENCE DATA SHEET ......................................................................................................................... 26
ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ......................................................... 27
ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT....................................................................................................... 28
ATTACHMENT G: RFP APPEALS ................................................................................................................................................ 29
ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS ........................................................................................................... 30
ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE..................................................................................... 32
SIGNATURE PAGE........................................................................................................................................................................... 41
Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569
RFP PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the
“Contractor” for architect/engineering services. All contractors are responsible for any addendums issued for
this project.
2. RFP Tentative Project Timeline
Please Note: These dates are for planning purposes. They represent the County’s desired timeline for
implementing this project. Any revision to the Due Date for submission of project will be made by addendum.
All other dates may be adjusted without notice, as needs and circumstances dictate
Library Board: Recommended for approval
Ed & Rec Committee Pre-approval to publish
County Board Approval to Publish
RFP Published
RFP Mandatory Site Visit
RFP Questions Due
RFP Questions & Answers Published
RFP Responses Due from Vendors
Preliminary RFP review to address potential budget issues
Selection Team Kickoff Meeting
Preliminary Scoring from proposal review
Interview/Reference checks if required by
Consensus Scoring Meeting
Send out Thank You & Intent to Award Letters by
Contract Negotiations / Complete Contract Signing by
Date
January 19, 2023
February 1, 2023
February 15, 2023
February 27, 2023
March 8, 2023
March 14, 2023
March 16, 2023
March 23, 2023
March 27, 2023
March 29, 2023
April 7, 2023
April 18, 2023
April 19, 2023
April 21, 2023
May 5, 2023
Time
(CDT)
10:00 AM
3:00 PM
3:00 PM
3:00 PM
3. RFP Mandatory Site Visit: March 8, 2023, at 10:00am
All attendees shall follow all current CDC suggested guidelines for social distancing and all current State of
Wisconsin mask requirements at this site visit
Site visits are based on the date & time listed in the Tentative Project Time Line above
Vendors meet at
Inside Main Entry at 515 Pine Street, Green Bay, WI 54301
Meeting conducted by:
Curt Beyler & Ryan Lent
Meeting contact phone number for 920-676-6236
questions:
4. RFP Questions Due: March 14, 2023, at 3:00 PM
Questions-All questions related to this project must be in writing and received by the Brown County
Purchasing Department, no later than the due date.
Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov
Questions MUST be clearly marked in the subject line: “Questions for Project # 2569”
Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569
5. RFP Questions & Answers Publish Date: March 16, 2023, at 3:00 PM
Answers - If any questions are received; answers to all written questions will be issued in the form of an
addendum.
Answers will be published on the Brown County website at: www.browncountywi.gov > Departments >
Purchasing > Open Projects
AND on the DemandStar website at: www.demandstar.com
It is the responsibility of all interested vendors to access the web site(s) for project information. Calls for
assistance with the web site can be made to (920) 448-4040.
6. RFP Due Date & Delivery Address Details: March 23, 2023 at 3:00 PM
Responses are due to Brown County Purchasing no later than the Due Date.
Prospective vendors can submit proposals via email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc as
outlined below:
Emailed proposal must include the following items:
Be clearly marked in the subject line with perspective project #2569.
Include 2 separate electronic files:
One file named proposal to include proposal excluding any pricing details.
The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.
Be received, dated & time stamped by the due date and received at the following address:
bcpurchasing@browncountywi.gov
A courtesy email response will be generated after due date for receipt of all proposals.
Emailed proposals also require that five (5) paper copies be sent separately, excluding the pricing
details.
Note: For emailed proposals, the paper copies must arrive within 2 days after the proposal due date.
These are provided to the scoring team. We have no preference as to how the proposals are bound.
Proposals can be submitted in a box or envelope, whichever works best. It is neither necessary nor
desired to put the required paper copies in their own separate envelopes.
Delivery address is provided below:
Hand delivered or mailed proposal must include the following items:
Be clearly marked with project #2569 on the outside of the sealed envelope or box in the lower left-
hand corner.
Be in 2 separate Sealed envelopes or boxes as follows:
One envelope or box to include five (5) paper copies of the proposal excluding pricing details. We
have no preference as to how the proposals are bound. Proposals can be submitted in a box or
envelope, whichever works best. It is neither necessary nor desired to put the required paper
copies in their own separate envelopes.
The other envelope labeled ‘pricing’ shall include the completed Attachment C: RFP Cost Sheet.
Envelope can be included in either the box or envelope used to send the proposals (does not
need to be sent separately). Only one (1) copy of the cost sheet is required.
Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:
One file named proposal to include proposal excluding pricing details.
The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.
Be received, dated & time stamped by the due date and received at the following address:
Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569
Delivery Address for DHL, FedEx, Hand
Delivery, UPS, etc.
Brown County Clerk
Project 2569
305 E. Walnut St. Room 120
Green Bay, WI 54301
Delivery Address for Mail, USPS
Brown County Purchasing Department
Project 2269
305 E. Walnut St. 5th Floor
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time.
Any information received after the due date and time will be rejected. When hand delivering project;
prospective vendors are encouraged to verify the time on the atomic clock as this is the official time used for
the receiving of all information. Time discrepancies between wall clocks, watches, cell phones, etc. will not be
honored. Please make sure the outside package is clearly labeled with the project number and description of
the project when mailing proposals via a 3rd party delivery service. This ensures the proposal can be applied to
the appropriate project.
7. RFP Format & Submission Requirement
Any deviation from these requirements may result in the document submission to be considered non-
responsive, thus eliminating the vendor from consideration. The document submission shall include the
following attachments:
RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to
each requirement in your document submission.
RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document
submission in a separate sealed envelope or separate file if submitted via email.
RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references
with your document submission.
RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if
any of part of your proposal includes proprietary and confidential information which qualifies as a
trade secret, as provided in s. 19.36(5) Wis. Stats., or is otherwise material that can be kept
confidential under the Wisconsin Open Records Law. Prices always become public information when
quotes/bids/proposals are opened, and therefore cannot be kept confidential.
RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign
and date the attachment and provide with your document submission.
8. Performance or Applicable Payment Bonds
Bonds are not required for this project.
9. RFP Method of Payment
One of two methods:
1. For Projects That Are to Be Completed Within 60 Days: Payment is net 30 days from completion and
approval of project.

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