Project 2569 RFP AE Services for Central Library HVAC Replacement

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Feb 26, 2023
Due Date:	Mar 23, 2023
Solicitation No:	Project 2569
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569

Request for Proposal (RFP)

For

Brown County

Architectural/Engineering Services for

Central Library HVAC Replacement

Project # 2569

Publish Date: February 27, 2023

Response

Deadline:

March 23, 2023

3:00 PM

CST

To:

Brown County Purchasing Department

Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569

Table of Contents

Project # 2569 ............................................................................................................................................................................1

RFP PROJECT DETAILS.............................................................................................................................................................3

1. General ............................................................................................................................................................3

2. RFP Tentative Project Timeline .......................................................................................................................3

3. RFP Mandatory Site Visit: March 8, 2023, at 10:00am....................................................................................3

4. RFP Questions Due: March 14, 2023, at 3:00 PM ...........................................................................................3

5. RFP Questions & Answers Publish Date: March 16, 2023, at 3:00 PM ...........................................................4

6. RFP Due Date & Delivery Address Details: March 23, 2023 at 3:00 PM..........................................................4

7. RFP Format & Submission Requirement .........................................................................................................5

8. Performance or Applicable Payment Bonds....................................................................................................5

9. RFP Method of Payment .................................................................................................................................5

10. Financial Verification .......................................................................................................................................6

11. “Piggyback” Clause ..........................................................................................................................................6

12. Other ...............................................................................................................................................................6

13. RFP Attachments .............................................................................................................................................6

ATTACHMENT A: RFP SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ...............................................................................8

ATTACHMENT B: RFP SCORING.................................................................................................................................................... 23

ATTACHMENT C: RFP COST SHEET .............................................................................................................................................. 24

ATTACHMENT D: RFP REFERENCE DATA SHEET ......................................................................................................................... 26

ATTACHMENT E: RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION ......................................................... 27

ATTACHMENT F: RFP ADDENDUM(S) ACKNOWLEDGEMENT....................................................................................................... 28

ATTACHMENT G: RFP APPEALS ................................................................................................................................................ 29

ATTACHMENT H: CONTRACT INSURANCE REQUIREMENTS ........................................................................................................... 30

ATTACHMENT I: PROFESSIONAL CONTRACT FOR SERVICE TEMPLATE..................................................................................... 32

SIGNATURE PAGE........................................................................................................................................................................... 41

Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569

RFP PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the

“Contractor” for architect/engineering services. All contractors are responsible for any addendums issued for

this project.

2. RFP Tentative Project Timeline

Please Note: These dates are for planning purposes. They represent the County’s desired timeline for

implementing this project. Any revision to the Due Date for submission of project will be made by addendum.

All other dates may be adjusted without notice, as needs and circumstances dictate

Library Board: Recommended for approval

Ed & Rec Committee Pre-approval to publish

County Board Approval to Publish

RFP Published

RFP Mandatory Site Visit

RFP Questions Due

RFP Questions & Answers Published

RFP Responses Due from Vendors

Preliminary RFP review to address potential budget issues

Selection Team Kickoff Meeting

Preliminary Scoring from proposal review

Interview/Reference checks if required by

Consensus Scoring Meeting

Send out Thank You & Intent to Award Letters by

Contract Negotiations / Complete Contract Signing by

Date

January 19, 2023

February 1, 2023

February 15, 2023

February 27, 2023

March 8, 2023

March 14, 2023

March 16, 2023

March 23, 2023

March 27, 2023

March 29, 2023

April 7, 2023

April 18, 2023

April 19, 2023

April 21, 2023

May 5, 2023

Time

(CDT)

10:00 AM

3:00 PM

3. RFP Mandatory Site Visit: March 8, 2023, at 10:00am

All attendees shall follow all current CDC suggested guidelines for social distancing and all current State of

Wisconsin mask requirements at this site visit

Site visits are based on the date & time listed in the Tentative Project Time Line above

Vendors meet at

Inside Main Entry at 515 Pine Street, Green Bay, WI 54301

Meeting conducted by:

Curt Beyler & Ryan Lent

Meeting contact phone number for 920-676-6236

questions:

4. RFP Questions Due: March 14, 2023, at 3:00 PM

Questions-All questions related to this project must be in writing and received by the Brown County

Purchasing Department, no later than the due date.

• Questions can be delivered via e-mail to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project # 2569”

Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569

5. RFP Questions & Answers Publish Date: March 16, 2023, at 3:00 PM

Answers - If any questions are received; answers to all written questions will be issued in the form of an

addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments >

Purchasing > Open Projects

• AND on the DemandStar website at: www.demandstar.com

It is the responsibility of all interested vendors to access the web site(s) for project information. Calls for

assistance with the web site can be made to (920) 448-4040.

6. RFP Due Date & Delivery Address Details: March 23, 2023 at 3:00 PM

Responses are due to Brown County Purchasing no later than the Due Date.

Prospective vendors can submit proposals via email, hand deliver or by mail via DHL, FedEx, UPS, USPS, etc as

outlined below:

Emailed proposal must include the following items:

• Be clearly marked in the subject line with perspective project #2569.

• Include 2 separate electronic files:

 One file named proposal to include proposal excluding any pricing details.

 The other file named ‘pricing’ to include the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

 bcpurchasing@browncountywi.gov

 A courtesy email response will be generated after due date for receipt of all proposals.

• Emailed proposals also require that five (5) paper copies be sent separately, excluding the pricing

details.

Note: For emailed proposals, the paper copies must arrive within 2 days after the proposal due date.

These are provided to the scoring team. We have no preference as to how the proposals are bound.

Proposals can be submitted in a box or envelope, whichever works best. It is neither necessary nor

desired to put the required paper copies in their own separate envelopes.

• Delivery address is provided below:

Hand delivered or mailed proposal must include the following items:

• Be clearly marked with project #2569 on the outside of the sealed envelope or box in the lower left-

hand corner.

• Be in 2 separate Sealed envelopes or boxes as follows:

 One envelope or box to include five (5) paper copies of the proposal excluding pricing details. We

have no preference as to how the proposals are bound. Proposals can be submitted in a box or

envelope, whichever works best. It is neither necessary nor desired to put the required paper

copies in their own separate envelopes.

 The other envelope labeled ‘pricing’ shall include the completed Attachment C: RFP Cost Sheet.

Envelope can be included in either the box or envelope used to send the proposals (does not

need to be sent separately). Only one (1) copy of the cost sheet is required.

• Along with the proposal include one flash drive (no CD’s) containing the 2 files as follows:

 One file named proposal to include proposal excluding pricing details.

 The other file named ‘pricing’ and includes the completed Attachment C: RFP Cost Sheet.

• Be received, dated & time stamped by the due date and received at the following address:

Architectural/Engineering Services for Central Library HVAC Replacement; Project #2569

Delivery Address for DHL, FedEx, Hand

Delivery, UPS, etc.

Brown County Clerk

Project 2569

305 E. Walnut St. Room 120

Green Bay, WI 54301

Delivery Address for Mail, USPS

Brown County Purchasing Department

Project 2269

305 E. Walnut St. 5th Floor

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure proposals arrive by the required due date and time.

Any information received after the due date and time will be rejected. When hand delivering project;

prospective vendors are encouraged to verify the time on the atomic clock as this is the official time used for

the receiving of all information. Time discrepancies between wall clocks, watches, cell phones, etc. will not be

honored. Please make sure the outside package is clearly labeled with the project number and description of

the project when mailing proposals via a 3rd party delivery service. This ensures the proposal can be applied to

the appropriate project.

7. RFP Format & Submission Requirement

Any deviation from these requirements may result in the document submission to be considered non-

responsive, thus eliminating the vendor from consideration. The document submission shall include the

following attachments:

• RFP SCOPE OF WORK & SPECIFICATIONS (Attachment A) - Provide specific procedures and explanations to

each requirement in your document submission.

• RFP COST SHEET (Attachment C) - Provide attachment listing your price with your document

submission in a separate sealed envelope or separate file if submitted via email.

• RFP REFERENCE DATA SHEET (Attachment D) – Provide attachment with three (3) to five (5) references

with your document submission.

• RFP DESIGNATION OF CONFIDENTIAL & PROPRIETARY INFORMATION (Attachment E) – Provide attachment if

any of part of your proposal includes proprietary and confidential information which qualifies as a

trade secret, as provided in s. 19.36(5) Wis. Stats., or is otherwise material that can be kept

confidential under the Wisconsin Open Records Law. Prices always become public information when

quotes/bids/proposals are opened, and therefore cannot be kept confidential.

• RFP ADDENDUM(S) ACKNOWLEDGEMENT (Attachment F) - If Addendum(s) exist for this project, please sign

and date the attachment and provide with your document submission.

8. Performance or Applicable Payment Bonds

Bonds are not required for this project.

9. RFP Method of Payment

One of two methods:

1. For Projects That Are to Be Completed Within 60 Days: Payment is net 30 days from completion and

approval of project.

Project 2569 RFP AE Services for Central Library HVAC Replacement

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also